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07-01-83SpMtg JULY 1, 1983 A special meeting of the City Council of the City of Delray Beach, Florida, was called to order by Mayor Willard V. Young in the Council Chambers at City Hall at 2:00 P.M., Friday, July 1, 1983. 1. Roll call showed: Present - Council Member Malcolm T. Bird Council Member Doak S. Campbell Council Member Arthur Jackel Council Member Edward L. Perry Mayor %~illard V. Young Absent - None Also present were - Acting City Manager Elizabeth Arnau and City Attorney Herbert W.A. Thiele. Mayor Young called the meeting to order and announced that this meeting has been called for the purpose of: (1) Re: City Manager. 1. Mayor Young advised that the purpose of this meeting is to run over the resumes that have been received and it is his understanding that there are several more in the mail; these will be reviewed as they are received. The two resumes that have been received are from William H. Law, Jr. and David M. Gatchel. Mr. Bird advised that if anyone is interested in commu- nicating with Mr. Gatchel he will be spending the next few days in Deerfield Beach. Mr. Law's resume would indicate that he could be con- tacted at his home in Pensacola, Florida. Mr. Bird stated that these are two of six persons who have contacted him in one manner or another; the others have suggested that they were desirous of submitting resumes. He did not think, however, that it is appropriate to release their names unless they do. Mr. Bird stated Council may want to consider in what manner they want these resumes handled when additional ones are received and discuss a meeting date in the future, perhaps next week. Mr. Jackel stated that whatever procedure the Council wishes to take, time is of the essence, and he would suggest proceeding with caution but with all diligent speed. Mr. Perry suggested that Council consider a blue. ribbon panel made up of representatives from the residential and business communities to do some screening of the applications and come back to Council with their recommendations. Mr. Campbell stated he felt Council should decide what exact process they are going to adopt in making the selection; that is, having a citizens advisory panel to screen the applications, or advertise either nationally or statewide in the respective publications. If they were to advertise, which would take longer, he felt the City would then need an Interim City Manager to be appointed. Mr. Campbell stated he felt there should be input from other than just members of Council; he would like to include representatives from various aspects of the City. He felt that it would be very helpful to the people making application to be able to get to know the citizen group that they are going to be dealing with. Mayor Young advised he is in favor of citizen input; how- ever, he would certainly be restrictive in the selection. He would expect that anyone selected would be familiar with City operation and problems that are existent at the present time. Mayor Young stated he felt it was very important to consider having an Interim City Manager. Mr. Bird suggested as a consideration by Council the pos- sibility of including in the citizen group a former member of Council, perhaps Mr. Blair, Mr. Newbold from Planning and Zoning and the chairman or vice chairman of the Internal Audit Committee. Mr. Bird commented that due to the Florida Sunshine Law wherein resumes would be part of the public knowledge and would be available to the media, Council will receive over the next few days indications of interest in the City Manager's position from the majority of people who either feel they can afford the risk or are currently between positions and have no risk at all. Following discussion it was Council consensus to pursue immediately who might be available for the Interim City Manager posi- tion. Mayor Young advised that either Robert Fisk, who has been here before and perhaps will be available, or William Law, who has been City Manager in Boca Raton and is an applicant for the job here, would be very fine selections. Mr. Bird stated he would prefer to see someone who will be a contender ultimately; at least then that individual will be working diligently trying to prove his or her capabilities. Mr. Campbell moved that as a procedure for the permanent City Manager's position that Council appoint a five member blue ribbon panel of citizens of Delray Beach to handle the job of initially re- viewing the applications as they come in and do this within the next week or 10 days; that this committee be given the task of screening and/or reviewing the applications and coming back to Council with a list of three to five names of qualified people with the provision that guidance could be given to this committee as far as what to look for. With regard to the selection of an Interim City Manager he would move that a time be set, perhaps toward the end of next week, seconded by Mr. Bird. Mr. Jackel stated he agreed with Mr. Campbell as to the Interim City Manager, with the proviso that two or three days will probably determine who is interested. With regard to the panel, Mr. Jackel advised that the City already has one; it is called City Council. He does not feel a panel is necessary; he stated he feels fully capable of making a judgment on all candidates. Mr. Campbell responded that he believes it is the custom in the State of Florida to appoint such committees when selecting people who are going beyond an initial term of office that extends beyond those officials who are selecting them. He does not believe Council is giving up the responsibility that the Charter has given them and that is the final selection; all they would be asking is for citizen input and advice in making the selection. For clarification, the City Attorney advised that a special meeting would be set for approximately July llth and at that time two items would be on the agenda: (1) appointment of members to the screen- ing committee and (2) appointment of Interim City Manager. Mr. Jackel requested that Mr. Campbell split his motion into two separate parts. Mr. Campbell withdrew his motion and resubmitted two substitute motions. Mr. Campbell moved to appoint a special screening committee for the selection for the permanent City Manager, seconded by Mr. Bird. Upon roll call Council voted as follows: Mr. Bird - Yes; Mr. Campbell - Yes; Mr. Jackel - No; Mr. Perry - Yes; Mayor Young - Yes. Said motion passed with a 4 to 1 vote. Mr. Campbell moved to appoint the Interim City Manager at a special Council meeting on July 11, 1983, seconded by Mr. Bird. Said motion passed unanimously. Mr. Campbell commented that he presumes the 10 day period is sufficient; however, if Council feels that they can get together sooner and are ready, he would be willing to make it another date. - 2 - 7/1/83 Mayor Young declared the meeting adjourned at 2:35 P.M. Acting City Clerk ATTEST: MAYOR The undersigned is the Acting City Clerk of the City of Delray Beach and that the information provided herein is the minutes of the meeting of said City Council of July 1, 1983, which minutes were formally approved and adopted by the City Council on ~~ ~ ~,/~3 · NOTE TO READER: If the minutes that you have received are not completed as indicated above, then this means that these are not the official minutes of City Council. They will become the official minutes only after they have been reviewed and approved which may involve some amendments, additions, or deletions to the minutes as set forth above. - 3 - 7/1/83