Loading...
07-28-81 091 JULY 28, 1981 A regular meeting of the City Council of the City of Delray Beach, Florida, was held in the Council Chambers at 7:00 P.M., Tuesday, July 28, 1981, with Mayor Leon M. Weekes presiding and City Manager J. Eldon Mariott, City Attorney Roger Saberson, and Council members James H. Scheifley, Charlotte G. Durante, Leo A. Blair, and Malcolm T. Bird, present. 1. The opening prayer was delivered by Mayor Weekes. 2. The Pledge of Allegiance to the flag of the United States of America was given. 3.a. Mr. Bird moved for approval of the minutes of the regular meeting of July 14, 1981, seconded by Mr. Blair. Said motion passed unanimously. 3.b. Mayor Weekes presented City Service Awards to the following: Financial Advisory Board Frederick Blaser Julius J. Friedman Richard Krob William N. Nix Nelson Reeves Mary Alice Underwood Evert A. Young Civil Service Board Beautification Committee Roy I. Mitchell Elizabeth Matthews Ron Sanson 4.a.1. Mr. Bird asked the status of his recent request for an annual award to recognize those people who are serving the City on the various boards. The City Manager stated that he has nothing to report at this time. Mayor Weekes stated that he thinks something should be done and requested that the administration give a report to that effect. 4.b.1. Mr. Scheifley stated that he has an item he would like to have placed on the workshop for next Tuesday which is a third question to go on the ballot for the special election in the form of a straw vote. It is an alternative that he feels will be more palatable to the public rather than the two issues, which he intends to campaign against; he plans to discuss the item at the workshop. 5.a. Mr. Robert French, 131 Mockingbird Lane, Country Manors, read a prepared statement on behalf of the Good Government Committee and presented copies to Council. (Copy is Attached) Mr. French stated that the Good Government Committee recom- mends that the City Council give their immediate attention in consideration of the following: (1) The reinstatement of the Financial Advisory Board, the chairman and members to be selected by the City Council; (2) Request the City Manager to seek out and employ the most qualified person available consistant with funds appropriated for this purpose to serve as an Assistant City Manager. 5.b. Mr. George Bockhold, 1601 South Federal Highway, stated when a developer uses water as land to increase the number of units that can be put on that land, this is increasing density; when the developer uses under the building parking so there will be enough parking to increase the size of the unit, this is increasing density. This causes open spaces to vanish and density to increase. The Planning and Zoning Board was established to see that the growth of the City is controlled. He feels that part of this control is to keep open spaces, and to keep Delray from becoming another Ft. Lauderdale or Miami Beach. 092 092 Mr. Bockhold added that the West Palm Beach County Com- missioners used their Planning and Zoning Board as a tool to have a reason to reject projects; therefore the West Palm Beach County Planning and Zoning Board was only a paper tiger to be used as a scapegoat for the West Palm Beach County Commission. If we have the same situation with our City Council, then our Planning and Zoning Board should be disbanded. 6.a.1 The City Manager stated that he presented the proposed budget some time ago with a proposed millage of 9.2965 mills which was a reduction of .2425 mills under the current year's millage. They did that based on an estimate of the tax roll for the City of Delray Beach; at that time a certified tax roll was not available. Having received the certified tax roll they are now able to make a further reduction in the millage rate to bring the expected total tax dollars back to what - they have in the originally proposed budget. The new millage rate, instead of being 9.2965 mills that was proposed in the original budget, is now proposed at 7.7548, which results in a total millage cut of 1.5417 mills. On July 25th it was reported that Delray Beach was the only city in the area that had a proposed budget; they wanted to stay on the budget schedule without having the certified roll hold up their budget-making process. The revision for the proposed tax rate is re- duced accordingly and there will be no change in the originally proposed budget other than what had been stated. 6.a.2 In regard to the recent water main break on Lowson Boule- vard, near 1-95, the City Manager commended the employees of the Utili- ties Department who dealt with this very serious problem. The problem lasted for 22 hours and the employees worked neck deep in water trying to keep it under control. The City Manager stated that he was there most of the day and witnessed the team effort put forth by the Utilities Department employees. 6.a.3. The City Manager reported that for some time the City has been trying to get A1A resurfaced from Atlantic Avenue southward to the City limits. Originally, it was scheduled for the DOT 1983-84 work pro- gram; for some reason it was taken out of that program. The City went back to DOT to attempt to get it put back in at an earlier date. DOT has recently announced that they have come by some additional funds that will permit them to reschedule the resurfacing of A1A for the upcoming Fiscal Year 81-82. 6.a.1. Mayor Weekes requested that the City Manager ask the Finance Director to have conversation with Mr. Stanley Ross to see what the new certified tax roll will do to funding the proposed items to be placed at referendum. It will obviously have a substantial impact on the millage which will be required to fund bonded indebtedness should those items pass in referendum. 5.a.1. Mayor Weekes requested that during the August 18th Workshop a discussion be had pertaining to the presentation made by Mr. French on behalf of the Good Government Committee. 4.b.1. In regard to the two questions on the ballot, Mr. Bird noted that Mr. Scheifley objected to both. Mr. Bird added that he is concerned because Council is proposing to go forth with a fairly complex, time- consuming procedure; if other Council members feel similarly with Mr. Scheifley's stand, he questions if it is right for Council to continue. Mr. Scheifley replied that it is good to give the people a choice, regardless of his stand. 6.b. CONSENT AGENDA The City Manager reported on the following items which are to be considered by Council as the Consent Agenda: (1) As discussed at the July 7th workshop meeting, Council is to consider eliminating the bond requirement for all City projects of $3,000 or less. Approval is recommended. (2) It is recommended that Council authorize submitting to sale the vessels, Chris Craft and Ocean Master, confiscated in a drug arrest and that auctioneer Jim Graham be retained to handle the sale by auction under terms and conditions similar to the last boat sale. - 2 - 07/28/81 093 (3.) It is recommended that Council authorize the purchase of Lot 3, Golfview Estates, for the sum of $35,000 with financing to come from Florida Power & Light franchise fees. This property is needed for the realignment of Homewood Boulevard. (4) A communication has been received from the Area Plan- ning Board dated July 17, 1981, requesting A-95 Clearinghouse review and comment relative to the Metropolitan Planning Organization of Palm Beach County Transportation Improvement Program 1982-86. This project will not result in any adverse effects to the local natural, social or econo- mic environment and there is no duplication of ongoing projects or programs. Approval is recommended. (5) It is recommended that sanitary sewers and water utili- ties installed in Rainberry Lake, Phase III-A be accepted as operational by adoption of Resolution No. 62-81. The caption of Resolution No. 62-81 is as follows: A RESOLUTION OF THE' CITY COUNCIL OF THE CITY OF DELRAY BEACH, FLORIDA, ACCEPTING ALL ~HE SANITARY SEWERS AND WATER UTILITIES INSTALLED IN RAINBERRY LAKE, PHASE III-A, AS RECORDED IN PLAT BOOK 38, PAGES 184, 185 AND 186 OF THE PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA, COM- PRISING THE FOLLOWING LOCATIONS: ON RAINBERRY LAKE DRIVE FROM RAINBERRY LAKE PLAT NO. 2 TO THE INTERSECTION OF N.W. 10TH STREET; FROM RAINBERRY LAKE DRIVE AND N.W. 10TH STREET RUNNING IN AN EASTERLY DIRECTION TO THE END OF N.W. 10th AVENUE, AND FROM SAME INTERSECTION RUNNING IN A WESTERLY DIRECTION TO N.W. 20TH AVENUE: THENCE FROM N.W. 10TH STREET DOWN N.W. 20TH AVENUE TO THE NORTH AT THE END OF THE CUL-DE-SAC, AS OPERATIONAL AND SETTING THE INITIAL SCHEDULE OF RATES, FEES AND OTHER RELATED CHARGES TO BE IMPOSED FOR THE SERVICES AND FACILITIES FURNISHED BY SAID UTILITIES; PROVIDING THAT THIS RESOLUTION SHALL NOT DISCHARGE THE DEVELOPER FROM STRICT PERFORMANCE; PROVID- ING FOR MAINTENANCE FOR AND REPAIRS BY THE DEVELOPER FOR ONE YEAR. (Copy of Resolution No. 62-81 is on file in the Official Resolution Book) (6) It is recommended that sanitary sewers and water utili- ties installed in Laver's Delray Racquet Club Addition be accepted as operational by adoption of Resolution No. 63-81. The caption of Resolution No. 63-81 is as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DELRAY BEACH, FLORIDA, ACCEPTING ALL THE SANITARY SEWERS AND WATER UTILITIES INSTALLED IN LAVER'S DELRAY RACQUET CLUB ADDITION AS RECORDED IN PLAT BOOK 42, PAGES 112 AND 113 OF THE PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA, AS OPERATIONAL AND SETTING THE INITIAL SCHEDULE OF RATES, FEES, AND OTHER RELATED CHARGES TO BE IMPOSED FOR THE SERVICES AND FACILITIES FURNISHED BY SAID UTILITIES; PROVIDING THAT THIS RESOLUTION SHALL NOT DISCHARGE THE DEVELOPER FROM STRICT PERFORMANCE; PROVIDING FOR MAIN- TENANCE FOR AND REPAIRS BY THE DEVELOPER FOR ONE YEAR. (Copy of Resolution No. 63-81 is on file in the Official Resolution Book) (7) The Planning & Zoning Board at a meeting held on July 20th, recommended by unanimous vote that the final plat for Delray Harbor Club, located south of S. E. 10th Street, between U. S. No. 1 and the Intracoastal Waterway be approved, subject to: (a) City Engineer's memorandum of July 17th. (b) Director of Public Utilities' memorandum of July 14th. - 3 - 07/28/81 094 094 (c) That the dev.~loper pay to the City, a sum of money to be determined by the proposed "Park and Recreation Land Dedication" Ordinance, when adopted by City Council. Approval is recommended. Mr. Bird moved to accept the consent agenda, seconded by Mr. Blair. Upon roll call Council voted as follows: Mr. Scheifley - Yes; Mrs. Durante - Yes; Mr. Blair - Yes; Mr. Bird - Yes; Mayor Weekes - Yes. Said motion passed with a 5 to 0 vote. REGULAR AGENDA 7.a. The City Manager reported that the City is in receipt of an application from Florence A. Turner for City water and sewer service to serve 7.1± acres, west of Military Trail and south of Linton, adjacent to the proposed hospital and medical center, which is outside the City. The proposed use is planned commercial. Since the subject property is located west of Military Trail, it is recommended that Council not approve the request. This is in line with Council's established policy not to provide water service west of Military Trail. Julian Bryan representative for Florence A. Turner, appli- cant, and William F. Mitchell, trustee and purchaser of said property, stated that the property is a seven acre tract which is south of the Medical Center presently under construction, which is being served by the City. There is other development in that area just to the south of that which is zoned residential in the County and has sought other alternatives for utilities, namely, South Palm Beach Utilities, through Mr. Austin. Mr. Bryan stated that they are a very small user and it is not economical to go with them to the south. The most logical source for them is with the City of Delray Beach since they are in the service area. Their only alternative to the Council's objection would be to install an on-site package plant, which is not a viable alternative. They recognize and understand the problem that the City has at the present time, with the over capacity of utilities and infiltration. Mr. Bryan feels that this is simply a City policy. If it is a problem of plant capacity then they would like the opportunity to appear before Council at a later date with an alternative method by which they can phase their development in conjunction with the upgrading of the City Plant facilities. The City Manager stated the policy and capacity were tied together because Council was convinced at the time that the capacity was not there to provide the service, so the policy followed capacity. Mr. Bird stated the City services sewer within its service area as is covered by the bond covenant, which would take it to the east bank of the E-3 Canal. Water was a policy decision and it stops on the east side of Military Trail. Mr. Bryan stated they are contiguous to the existing facili- ties that are at the Medical Complex and it seems unfortunate based upon this policy, that it not be considered on that basis. Their approximate use would be 17,000 gallons per day of total consumption from 27,000 square feet of professional offices, and 48,000 square feet of retail sales facilities, which would be in a planned commercial district through Palm Beach County. They would not be a large user. They would be happy to restrict a developers agreement for service to a time in the future so it would be in concert with planned plant expansion. Mr. Scheifley stated that people in Delray Beach are under water restrictions and are complaining about water pressure. In view of the fact that there are many other properties between Boynton and Boca, which have also asked for water he could not in good conscience agree to this service at this time. Mr. Bryan stated that they would be prepared to enter into an agreement wherein they would not seek even a development permit for perhaps 12 to 18 months from this date. - 4 - 07/28/81 095 Mr. Blair stated that he is against supplying water to a development of this nature until the City can supply the local people. Mr. Bird stated he requested data from the Administration covering current population and build up population based on the Master Land Use Plan and similar data from the County. Mr. Bird requested that the data be obtained from the County in two manners: (1) to effect the line which lies 450 feet to the West of Military Trail; (2) the other to take it on to the E-3 Canal. If this issue is going to be revisited he wants the data as to what the effect would be on the water, and how that would effect our capabilities to provide adequate service within the confines of the City. Mrs. Durante stated that Council adopted the policy not to provide water west of Military Trail even though 450 feet of that is in the reserve area. Several requests for service have been turned down in that area because of the policy. Mayor Weekes stated that requests were turned down because they were in total or in part beyond the reserve area. When this policy was put into effect, the City did not have the on-site irrigation ordinances which we presently have. The condominium developments, houses, and commercial projects which are now being developed, have on-site irrigation capability which they did not have when the water needs were set forth; this shows that the citizens are using less water per capita than what was anticipated. There is a need to revisit this area in the future. Mr. Scheifley moved to decline Mrs. Turner's request for water at this time with the suggestion that Council reconsider after January 1st, seconded by Mrs. Durante. Said motion passed unanimously. Before roll call the following discussion was had: Richard Siemens, President of Linton Center, developers of the Delray Medical Center, stated there are two projects that were before the City Council and both are residential. One was by Radis Corporation to increase by about fourfold the density in the residential project to about 125 acres. The other was for a rather substantial community to be built on a 50 acre parcel right next to the Delray Medical Center, which would have produced four or five hundred dwelling units. In dealing with both of those projects, the City would be dealing with rather substantial users of water. The proposal that is being set forth will not be in his best interest because it will be somewhat competitive with his site. With respect to what these people are saying, the uses that they are proposing for this site are going to require very little water. It is probably about one-tenth the use of what it would be for residential purposes. He feels it would be good to differentiate between intense residential use and commercial use with respect to what impact it will have on the water system. They are completing the installation of a 12" water main the full length of Military Trail which completes the loop. In terms of line capacity, the line capacity is there; the point really is the plant capacity. The plant is being increased 100 percent in capacity by September 1st. Mr. Scheifley stated that it would give the City about three month's experience after the anticipated plant opening to collect im- perical data to make a judicious decision. Mr. Blair stated that the City needs to calculate the con- sumption needs of the community and also to consider all the pocket areas. The City wants to take care of all the pocket areas east of Military Trail first. At this point the roll was called to the motion. Mr. Bird moved for approval of the sewer service, seconded by Mr. Blair. Said motion passed unanimously. 8.a. The City Manager reported that Ordinance No. 53-81, amending Ordinance No. 53-80 by adding $540,000 to the estimated expenditures of the General Fund Contingency Account under the category "Non-Department Division - Other Expenses" and adding this sum to the estimated revenue - 5 - 07/28/81 096 096 of the General Fund under the category "Franchise Taxes" has been pre- pared for Council consideration on Second and FINAL Reading. This ordinance was passed on First Reading at the July 14th meeting. Prior to consideration of passage of this ordinance on Second and FINAL Read- ing, a public hearing has been scheduled to be held at this time. The City Manager presented Ordinance No. 53-81: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DELRAY BEACH, FLORIDA, AMENDING ORDINANCE NO. 53-80, WHICH MADE FINAL APPROPRIATIONS OF MONEY FOR ALL NECESSARY EXPENDITURES OF THE CITY OF DELRAY BEACH, FLORIDA, FOR THE PERIOD FROM OCTOBER 1, 1980, TO SEPTEMBER 30, 1981, BY ADDING THE SUM OF $540,000 TO THE ESTIMATED - EXPENDITURES OF THE GENERAL FUND UNDER THE CATEGORY "NON-DEPARTMENT DIVISION - OTHER EXPENSES" AND BY ADDING THIS SUM TO THE ESTIMATED REVENUE OF THE GENERAL FUND UNDER THE CATEGORY "FRANCHISE TAXES". (Copy of Ordinance No. 53-81 is on file in the official Ordinance Book) The City Manager read the caption of the ordinance. A public hearing was held having been legally advertised in compliance with the laws of the State of Florida and the Charter of the City of Delray Beach, Florida. The public hearing was closed. Mr. Scheifley moved for the adoption of Ordinance No. 53-81 on Second and FINAL Reading, seconded by Mr. Bird. Upon roll call Council voted as follows: Mr. Scheifley - Yes; Mrs. Durante - Yes; Mr. Blair - Yes; Mr. Bird - Yes; Mayor Weekes - Yes. Said motion passed with a 5 to 0 vote. 8.b. The City Manager reported that Ordinance No. 54-81 has been prepared for Council consideration on Second and FINAL Reading. This ordinance, if passed, will amend Chapter 1 "General Provisions" of the Code of Ordinances relative to increasing the assessment from $1 to $2 for court costs for law enforcement education. This ordinance was passed on First Reading at the July 14th meeting. Prior to consideration of passage of this ordinance on Second and FINAL Reading, a public hearing has been scheduled to be held at this time. The City Manager presented Ordinance No. 54-81: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DELRAY BEACH, FLORIDA, AMENDING CHAPTER 1 OF THE CODE OF ORDI- NANCES BY AMENDING SECTION 1-7 "COURT COSTS FOR LAW ENFORCEMENT EDUCATION" TO INCREASE THE ASSESSMENT FROM $1.00 to $2.00; PROVIDING A SAVING CLAUSE; PROVIDING AN EFFECTIVE DATE. (Copy of Ordinance No. 54-81 is on file in the official -- Ordinance Book) The City Manager read the caption of the ordinance. A public hearing was held having been legally advertised in compliance with the laws of the State of Florida and the Charter of the City of Delray Beach, Florida. The public hearing was closed. Mr. Blair moved for the adoption of Ordinance No. 54-81 on Second and FINAL Reading, seconded by Mrs. Durante. Upon roll call Council voted as follows: Mr. Scheifley - Yes; Mrs. Durante - Yes; Mr. Blair - Yes; Mr. Bird - Yes; Mayor Weekes - Yes. Said motion passed with a 5 to 0 vote. Mayor Weekes left the Council chambers for the duration of item 9.a. - 6 - 07/28/81 097 9.a. The City Manager reported the Planning & Zoning Board at a meeting held on June 15th, recommended by a vote of 4 to 2 (Carey and Wallin dissenting) that the conditional use and site and development plan for Old Harbour be denied for the following reasons: (1) The appearance of the four, six story structures is too regimented and monotonous, and too in- tense for this site. (2) The six story height is not compatible and harmonious with the predominantly low profile type of buildings and structures either approved or existing on adjacent and nearby properties. (3) The design and general layout is not sensitive to the existing site conditions, and does not adequately take into account the ecological effects of the existing lagoons and large vari- eties of tree specimens. (4) The six story height exceeds the height limita- tion in the proposed ordinance to be adopted by City Council. Council, at the July 7th workshop meeting, scheduled this item for the July 28th meeting. The City Attorney read the following memo from the Planning Director Dan Kotulla to the City Manager, dated June 16, 1981. "At a public hearing held June 15, 1981, Dick Siemens ap- peared before the Planning and Zoning Board to request conditional use and site and development plan approval in the RM-15 Multiple Family Dwelling District, to allow 304 units in four (4), six (6) story build- ings, on 20.45 acres. The Subject property is in Section 21-46-43, and is located at the northwest corner of Linton Boulevard and the Intracoastal Water- way. After discussion, a motion passed by a vote of 4 to 2 (Carey and Wallin dissenting), recommending to the City Council that the con- ditional use and site and development plan be denied for the following reasons: (1) The appearance of the four, six story structures is too regimented and monotonous, and too in- tense for this site. (2) The six story height is not compatible and harmonious with the predominatly low profile type of buildings and structures either approved or existing on adjacent and nearby properties. (3) The design and general layout is not sensitive to the existing site conditions, and does not adequately take into account the ecological effects of the existing lagoons and large vari- eties of tree specimens. (4) The six story height exceeds the height limita- tion in the proposed ordinance to be adopted by City Council." Mr. Richard Siemens stated, for the record, with respect to Mr. Kotulla's memorandum that he is afraid that Mr. Kotulla was looking at the wrong site when he made his recommendation. Three out of the four recommendations, the first one being rather subjective, the other three dealing with facts do not represent the facts as they exist. Mr. Siemans stated that at this time he has more information than was available at the time the presentation was made. The issue of the six story height clouded the issue with respect to the deliberations at that time. He requests that this project be referred back to the Planning and Zoning Board for review and that it be readdressed at the next Council Meeting using the new evidence. - 7 - 07/28/81 098 098 Mr. Bird moved to follow Mr. Seimens' request, seconded by Mr. Blair. Upon roll call Council voted as follows: Mrs. Durante - Yes; Mr. Blair - Yes; Mr. Bird - Yes; Vice Mayor Scheifley - Yes. Said motion passed with a 4 to 0 vote. Before roll call Mrs. Elizabeth Matthews questioned if this item would have to be readvertised, and if it would need another public hearing. The City Attorney replied that if there are going to be sub- stantial changes to the plans, there will have to be another public hearing, which will be determined after it goes back to the Plannning and Zoning Board. Mr. Richard Siemens stated that the basic substance of the project is still the same. It is still a multi-family development of 304 units. If it is in the opinion of the City Attorney that it requires - another public hearing, then he feels one should be scheduled. Mrs. Durante stated that at the time Mr. Siemens' proposal came up it was during the petition drive for height limitation and it may have clouded his proposal. Upon question by Mr. Bird, Mr. Stump replied that Mr. Siemens' property was not, in essence, covered by the petition filed by the Good Government Committee. Mr. Bird stated that he wanted this made clear for the record and for the members of the Planning and Zoning Board's rereview, in case anyone was concerned that Council would choose to overturn an action taken by them in anticipation of an ordinance that Council may pass. At this point the roll was called to the motion. After the roll was called Mayor Weekes returned to the Coun- cil chambers. Mayor Weekes declared the meeting adjourned at 8:00 P.M. City Clerk MAYOR The undersigned is the City Clerk of the City of Delray Beach and that the information provided herein is the minutes of the meeting of said City Council of July 28, 1981, which minutes were for- mally approved and adopted by the City Council on ~,~. //~/~// . ' ,:~ City Clerk NOTE TO READER: If the minutes that you have received are not completed as indicated - above, then this means that these are not the official minutes of City Council. They will become the official minutes only after they have been reviewed and approved which may involve some amendments, additions, or deletions to the minutes as set forth above. - 8 - 07/28/81 099 PP~ESE ETA TI ON TO THE DF_J~AY BEc. CH CI'i"/ COUNCIL AT ITS REGULAR ~[EkTING, JULY 28,1981 BY THE GOOD C-0VER~,%~_NT COMMITT~ OF DEL.:~AY BEACH FOR .THE PURPOSE OF THIS PRESE?I?ATICN, I AM GOING TO READ A PREPARED STATE~,~ENT; BUT, BEFORE I DC, IT I~ THE DESIRE OF OU~ CO¥~,IITTEE TO AGAIN EMPHASIZE THAT Tk~ CCF~ENTS A~.~ StlG~iESTIONS IN T.~ ENSUING ST;~TEMENT ARE INTENDED TC BE CCh~iIR~TI¥-£. THEY ~E ~S0 0FFE~ED .~ SINCE~ HOPE THAT TFiY ~Y F~}I A C0i'J~ilSUTICK IIJ TE NA~ 0F GOOD G0~HNF~NT Al'ID WI~ ~LP STI}7~ SUCH C:~KGES AS ¥~Y BE ~EDED T0 IMP~%0~ T~ 0~-~L CP~.~TICNS 0F 0~ CIiT AS ~PAY~kS .qlO REPRESEI'JTATi%~S OF T~PA~s, WE HAD E~LIEk ~XPRESSED O~ CCKC~nh ~OUT A~.u~.aC.,S Find BY ~ STA~ ATDOR}~Y'S OFFI~ AND T~ AUDI TOB3 FOR T]~ CI~ 0F DELRAY ~ACH. T~SE ~G- A2IONS IMPLIED T~I~ IS A CERi~AIN L~2I~ 0R CASU~}~SS IN T~ ADMIhISTRA~ION 0F T~ CI~'S BUSIh~SS A~AIES, INCLUDINu- A LACE 0F ACCOUNTABILI~ AND FIDUCIAkY REcPCNSIBiLI~. SOF~ OF T~ SPECIFIC C~ROES INCLUDED: - ABUSE OF 0~RTI}~ - LACK 0F IN~NTOhY CCN~C~ - ACCEPTANCE OF MONIES A~'~ C~CDS FHOM DEVELOP~S AA~ CON~ACTORS DOING BUSIh~SS WITH ?~ CITY - LACK 0F ADEqUA~ B~ET MONiTCEINO AND OPEkATINO CON~0LS - I~EGU~I'PIES P~TAINING TQ T~ ~PAIR A~ ~ADINO OF T~ CI~ WA~ - LACK OF LONG RANGE FLA~ING FOE T~ PUh?OSE OF ANTICIPATI~ LAkOE FUT~E CAPIT~ EXPEh~I~ES 100 100 (2) WE THINK TF~ TI~IE H:,., CO~]E FOH THE CITY COUNCIL AND THE ADMINISTRATION TO START TAKING IN¥~NTCRY CF iTS SHOi~TCOMINOS, INSTEAD C}:' DEVOTING ALL OF ITS TIF~ A~D ElfEhOIES T0 DEFEi'JDING ITSELF, Oh SWEEPINO ALL CHALLENGES TC Y_T,5 ~.:C, DUL OP .... ~I UND?.~ THE 5UC-, MANY OF US APsE GETTI[JG T~" GUT" FEELING ~5~.'~ T~ ~I5TI1:C- CITY GOWNING BODY IS MORE ~OCCU}IED WITH IT3 CWL: II.:~R-~ERLCNAL P~LA?IONS WITH ~M~h~ 5T~P Ai'.:D Ci?Y EM}LC~ES, '?t~N IT IS WITH PSOVIDING TF~ CITY WITH THE CITY OF DEIJiAY BLACH IS NC LONGER THE SHriLL, SLEEPY VILLAGE TH:~.T IT ONCE WAS. T~FO~, CCMI.10N OENSE WC.b~D DICTA~ THaT T~ SA~,~ OLD BUSIngS PRACTICES A}iD >EOCEDU]~S, THA~ ONCE W~E CCI[SIDERED AP] ECPEIA~, MAY l;O LONER SER~ A ~,:i:CH L~AOE~ CI~ CC, N~RCK~D WITH T~ COI.:PLE~.ITiES OF C.I~ [~6DE]iN DAY SCCIEZY ~i.'Z ' .~Z iZOB~MS CREATED BY ACCELERATED GROWTH FACTORS. MOREC%~E, TH~ City BURET HAS GROWN SUBSDA~TIALLY WITHIN T~ PAST FEW ~S, AND SC' IT IS ~PPROPRIA~ FOR T~ T~PA~ES TO ASK SO~ ~D Q~STIONS ABOUT HOW T~T MCI~Y IS BEING SPENT AA~ WHY. !N CA~ A~O~ HAS FORC~TTEi;, IT IS O~ ~H~NT AIO Ob~ T~ M0~Y THAT IS BEING SPENT. THE GOOD GOVERN]~.EET COM~,i!TTF. E OF DEL_RAY BEACH kECOMI.LENDS T?~AT THE CITY COUNCIL GIVE THEIR IMN~EDIATE ATTENTION AI~ CCESIDF_/qATIOI~ TO THE FOLLOWING: I. THE REINSTATE;,[ENT OF THE FI.'.-i~iJCIAL LDVISORY BOARD, THE CHAIR~L~E AND ~iEMBEHS THEREOF TO BE SELECTED BY THE CITY COUNCIL. AS YOU MAY RECALL, THE DISMANTLED BOARD HAD AI~READY CALLED ATTENTION TO SO~ OF THE ALLEGATIONS CITED EA_R. LIER. 101 (3) IN VIEW OF RECENT EVENTS, THE DISMANTLING OF THE FINANCIAL ADVISORY BOARD DOES NOT MAKE ANY SENSE; AND, FROM A TAXPAV~RS POINT OF VI~54, IT RAISES SOME SERIOUS QUESTIONS AS TO WHY THE CITY COUNCIL ASUD THE ADMINISTRATION DOES NOT WANT AI~"f0NE LOOKING OVER THEIR SHOULDERS. IN ANY EVENT, IT APPEARS THE CITY OF DELRAY BEACH WOULD BENEFIT FROM SUPPORTIVE FINANCIAL EXPERTISE. IF IT SHOb"LD BECOME NECESSARY, WE WOULD ANTICIPATE THAT THE CITY COUNCIL AND Th~ ADMI/~"iSTRATION WOULD SIT DOWN WITH THE FINANCIAL ADVISORY BOARD TO DISCUSS AND IHON OUT A~,~Y PROBLEMS OF COMMUNICATIOE OR DIRECTION. TO EMPLOY AN OLD CLICHE ' YOU DO NOT THROW OUT THE BABY ALONG WITH THE BATH WATER '. II. THE CITY MANAC-k~ AGAIN BE ASkeD TO SEEK OUT A~ EMPLOY THE MOST QUALIFIED PERSON AVAILABLE, CONSISTENT WITH FUNDS APPROPRIATED FOR THIS PURPOSE, TO SERVE AS AN ASSISTANT CITY MANAGF~. PLEASE NOTE WE SAID ASSISTANT CITY MANAGF-~ AND NOT AN ADMINISTRATIVE ASSISTANT TO THE CITY MANAGER. INSTEAD OF THE CITY MANAGER HAVING TO CONCERN HIMSF-J~ WITH EVERY FACET OF THE CITY'S OPERATIONS, PARTICUI~Y THE DAY-TO- DAY 'NITTT GRITTY", HE WOULD BE ABLE TO DEVOTE HIS TIF~E AND ENERGIES TO MOPaE IMPOHTANT MATTERS, SUCH AS: - BUDGETARY CONSIDERATIONS WHICH WOULD INCLUI~E INTER¥~EDIATE AND LONG RANGE PLAN/q'iNG AND SCRUTINY OF WHETHER EXISTING PROGRAMS AND SERVICES JUSTIFY THEIR COST. - THE ADOPTION OF A PRODUCTIVITY MANAGE~LENT REPORTING AND RATING SYSTEM 102 102 _ . ASSIGNMENT OF RESPONSIBILITY FOR THE E;_~LY DETECTION OF COST AND BUDGET OV~R-RUNS. - INTERmeDIATE AND LONG RANGE PLA~i~ING PERTAINING TO PROBLEMS THAT ARE USUALLY ASSOCIATED WITH GROWTH FACTORS, SUCH AS SE%4AGE AND WATF~ TP~EAT~NT, TRASH AND GARBAGE DISPOSAL AND PARKING FOR THE CENTRAL BUSII.~SS DISTRICT. - REVIEW AND UPDATING OF PERSONh~EL POLICIES. - REVIEW AND UPDATING OF ACCOUNTING PROCEDUP~ES. - ESTABi ISPEtENT OF CONTROLS THAT WILL INSURE ACCOUNTABILITY AT ALL DEPARTMENTAL LEVELS. - DEVELOPMENT OF A PROGRAM TO ATTRACT CLEAN, HIGH TECHNOLOGY IhrDUSTRY TO THE CITY OF DELRAY BEACH. AT THE RISK OF SOUNDING ACADEMIC, IT IS THE CITY COUNCIL'S RESPONSI- BILITY, AS THE DULY ELECTF2) GOVEHNING BODY OF OUR CITY, TO ADDRESS THEMSELVES TO THESE AIJ~EGATIONS AND CAUSES FOR CONCERN THAT HAVE BEEN BROUGHT TO THEIR ATTENTION. THUS, THE GOOD GOVEP2h%IENT COMMITTEE OF DELRAY BEACH RESPECTIFULLY REQUESTS, IN BEHALF OF CONCERNED CITIZENS, AN ANSWER FROM THE CITY COUNCIL AS TC~ WHAT, IF AIr'Y, ACTION IT EITHER HAS TA¥~EN OR INTENDS TO TAKE RELATIVE TO TF. ESE M~4TTERS.. THANK YOU.