Res 40-02RESOLUTION NO. 40-02
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF DFJ.RAY BEACH, FLORIDA, REQUESTING FUNDS
FROM THE PA/aM BEACH COUNTY EMERGENCY
MEDICAL SERVICES GRANT AWARD PROGRAM FOR FY
2002/2003.
WHEREAS, the Dekay Beach Fire and Emergency Medical Services Department
represents the emergency medical services interests of the City of Delray Beach; and
WHERRAS, the Delray Beach Fire Depatlment is requesting funding for FY
2002/2003 through the Palm Beach County Emergency Medical Services Grant Award program
for the purchase of one (1) Electronic Capnography Device, one (1) 12-lead Monitor Defibrillator,
and (1) Automatic Transport Ventilator; and
WHEREAS, the City of Delray Beach Fire Depa~uoent is eligible to receive funds
collected by the Office of Emergency Medical Services pursuant to Chapter 401.113, Florida
Statutes; and
WHEREAS, the equipment to be purchased with these funds will enhance the
City's overall emergency medical services operation and improve the delivery and level of
emergency medical care provided to the citizens of and visitors to the City of Delray Beach.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF DELRAY BEACH, FLORIDA, AS FOIJ.OWS:
Section 1. That the Mayor of the City of Delray Beach is hereby authorized to
execute all documents, which are necessary to complete the request for, funds from the Palm
Beach County Emergency Medical Services Grant Award program.
PASSED AND ADOPTED in reg~_flar session on this the 7t~ day of May, ,2002.
MAYOR
ATIlgST:
City Clerk
MEMORANDUM
TO:
FROM:
SUBJECT:
MAYOR AND CITY COMMISSIONERS
CITY MANAGER ~
AGENDA ITEM ~3~ . REGULAR MEETING OF MAY 7, 2002
RESOLUTION NO. 40-02 (REOUESTING FUNDS FROM THE PALM
BEACH COUNTY EMERGENCY MEDICAL SERVICES GRANTS
PROGRAM)
DATE: MAY 3, 2002
Each year the County Emergency Medical Services Grants Program makes funds awil~ble to
licensed E.M.S. Providers. To utilize these non-matching funds we must submit an application
requesting the purchase of equipment or services, which are not budgeted through the City and a
supporting resolution from the City Commission. The resolution is needed to demonstrate that the
Delray Beach Fire and Emergency Medical Services Depat~nent, in fact, represents the Emergency
Medical Services for the City and that the equipment or services purchased with these funds expands
and improves the level of care provided to our citizens.
For FY 2002-2003 we wish to purchase one (1) Electronic Capnography Device, one (1) 12-Lead
Monitor Defibrillator, and one (1) Automatic Transport Ventilator. Purchasing this equipment will
enhance and improve the City's emergency medical services operation and delivery.
Recommend approval of Resolution No. 40-02 requesting funds from the Palm Beach County
Emergency Medical Services Grants Program.
S:\City Clerk\chevelle folder\agench memo~\Res.40-0ZEMSGrants.05-07-02
RESOLUTION NO. 40-02
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF DELRAY BEACH, FLORIDA, REQUESTING FUNDS
FROM THE PALM BEACH COUNTY EMERGENCY
MEDICAL SERVICES GRANT AWARD PROGRAM FOR FY
2002/2003.
WHEREAS, the Delray Beach Fire and Emergency Medical Services Depaximent
represents the emergency medical services interests of the City of Deiray Beach; and
WHEREAS, the Delray Beach Fire Deparunent is requesting funding for FY
2002/2003 through the Palm Beach County Emergency Medical Sen, ices Grant Award program
for the purchase of one (1) Electronic Capnography Device, one (1) 12-lead Monitor Defibrillator,
and (1) Automatic Transport Ventilator; and
WHEREAS, the City of Delray Beach Fire Depaitinent is eligible to receive funds
collected by the Office of Emergency Medical Services pursuant to Chapter 401.113, Florida
Statutes; and
WHEREAS, the equipment to be purchased with these funds will enhance the
City's overall emergency medical services operation and improve the delivery and level of
emergency medical care provided to the citizens of and visitors to the City of Delray Beach.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That the Mayor of the City of Delray Beach is hereby authorized to
execute all documents, which are necessary to complete the request for, funds from the Palm
Beach County Emergency Medical Services Grant Award program.
PASSED AND ADOPTED in regular session on this the 7m day of May, 2002.
ATTEST:
MAYOR
City Clerk
I:ITY OF DELRI:IY BEI:II:H
FIRE DEPARTMENT
DELRAY BEACH
F L O Jl I D ~)
~993 MEMORANDU.M
SERVING DELRAY BEACH
· GULFSTREAM
· HIGHLAND BEACH
TO: Barbara Garito, City Clerk ~
THRU: Kerry B. Koen, Fire Chief ~lll]
FROM: Robert B. Moreland, Division Chief- EMS
DATE: April 23, 2002
SUBJECT: Information Requested for Inclusion in Resolution
As per our request of last year, the Fire Department is again in nccd of a
Resolution relative to the Palm Beach County EMS Grant funding.
I have attached a copy of last years request to serve as a guide.
Delray Beach is making application for the following items under this grant
program. This equipment will be used to upgrade the New SERV unit to
Advanced Life Support (ALS) capability.
One (1) Electronic Capnogmphy Unit
· One (1) 124ead monitor defibrillator
· One (1) Automatic Transport Ventilator
Your attention and help with this request is appreciated.
adopted resolution to Robert B. Moreland, Division Chief,
Avenue, Delray Beach, Florida 33444.
Please return your
501 West Atlantic
FIRE DEPARTMENT HEADQUARTERS · 501 WEST ATLANTIC AVENUE · DELRAY BEACH, FLORIDA 33444
(561) 243-7400 · SUNCOM 928-7400 · FAX (561) 243-7461
Punted on Recycled Paper
Note:
1.
DEPARTMENT OF PUBLIC SAFETY
DIVISION OF EMERGENCY MANAGEMENT
OFFICE OF EMERGENCY MEDICAL SERVICES
PALM BEACH COUNTY EMS GRANT AWARD APPLICATION
PRIMARY GRANT REQUEST
The total for all your primary requests must not be more than $50,000.
Organization: City of Delray Beach Fire-Rescue Departmem
Authorized Official: Kerry_ B. Koen Title: Fire Chief
Alternate Official: Title:
Mailing Address: 501 West Atlantic Avenue, Delray Beach, FL 33444
Telephone: (561) 243-7410 Fax: (561) 243-7461
ge
Authorized Contact Person: Robert Moreland, III
Title: Division Chief, EMS
Mailing Address: 501 West Atlantic Avenue, Delray Beach, FL 33444
Telephone: (561) 243-7440
Fax: (561). 243-7461
Agency's Legal Status: City / Municipality_
First Responders: Please attach a copy of your Memorandum of Understanding (MOU)
with a licensed provider. If you do not have a MOU, attach documentation that you made
reasonable efforts to get one, that you cooperate with the provider, or that you requested
but did not receive a response from the providers in your area.
Your Federal Tax ID Number: VF 59-6000308
Identify the EMS county plan goals this project will accomplish in whole or in part. A
copy of the goals is attached to this application. 1. Medical Rescue Equipment. C.
Expand ALS capability to first response vehicle.
Communications Projects: All grant applications which involve communications
equipmem and/or services, in total or in part, will be reviewed by the State of Florida
Division of Information Technology. FINAL APPROVAL MUST BE OBTAINED
PRIOR TO ANY PURCHASE COMMITMENT. Copy of approval from the State
must be submitted to the County EMS Office with request for reimbursement. N/A
Background: Describe your agency, its operations, and how it relates to other EMS
agencies in your area. Also, provide a description of your major resources including the
number of employees, vehicles, and equipment.
The Delmy Beach Fire Department responds to all calls for assistance within the City of
Delray Beach and contracted areas of the Town of Gulf Stream and Town of Highland
Beach. These include fire suppression, special operations,, fire prevention and safety,
CPR/AED training to public, injury preve.ntion, disaster response and emergency
medical services including ALS and BLS transportation.
We began our EMS service in the 1950's providing basic first aid, evolving into the
paramedic level o.f service in 1979. Currently, we provide first response medical
assessment and treatment at the advanced life support level and tran.qportation to local
hospitals and trauma centers.
Our annual budget is $13.3 million.
We have 139 full time employees, with 5 more being added to the roster in June, 2002.
We operate six (6) paramedic rescue vehicles with (2) in reserve for back-up and
maintenance with cellular phone/fax capabilities. Our remaining fleet consists of six (6)
Engines, three (3) Aerial Trucks, one (1) Brush Truck, one (1) Special Operations Truck,
one (1) Tanker, two (2) Command vehicles, two (2) Special Events Response Vehicles
(SERV), one (1) Public Education unit, twelve (!2) staff cars for a total of thirty-seven
· (37) units. Other resources are provided under an existing countywide mutual aid
agreement.
Grant History: Briefly describe your current and previous grant awards for the past three
years. Explain how this application does not conflict or duplicate them.
In the past three years, the Delray Beach Fire Department has received grant awards that
would enhance our medical equipment and response. We have added cardiac
monitor/defibrillators, I.V. Pumps, Capnography units, AED's and a Special Events
Response Vehicle (SERV) to our service.
If necessary, you may attach additional pages to complete sections 8 and 9.
2
10.
Project Need Statement:
The Dekay Beach Fire Rescue Department's service area is 18.1 square miles, including
Delray Beach, and the Towns of Gulfstream and Highland Beach. According to the 2000
Census Report, the population for our primary service area is 64,511, with 36 % of the
population over the age of 55. Data analysis of Delray Beach Fire Rescue Department
Medical Records for Calendar year 2001 indicates there were 9,036 medical responses.
Of these responses 1,686 or 18.7 %, required 12 lead monitoring and or electrical
intervention for serious arrhythmias.
Over the past several years, the City of Dekay Beach has been homing an ever increasing
number of Special Events. Several of these events are held in an urban, congested area
where several roads are closed to vehicular traffic with thousands of pedestrians filling
the streets and sidewalks. In 2001 Delray Beach Fire Rescue provided EMS site
coverage for over 20 events with the three largest being; The Delray Affair, The Chris
Evert Tennis Tournament and the Citrix Tennis Tournament. These three events brought
11.
an estimated one million visitors to the City ofDelray Beach~ (Attendance data provided
by the Chamber of Commerce and the City's Parks and Recreation Department). The
additional seventeen events brought nearly one and one half million visitors to the City.
Currently, we are using two Special Events Response Vehicles (SERV) to provide rapid
access first response at these events. These SERV units were acquired through the Pall
Beach County EMS grant program and one of them is ALS equipped.
Delray Beach Fire Rescue is requesting funding to upgrade the new SERV unit to ALS
capability. We will use these funds for an equipment package to include one Zoll M
Series 12 lead ECG Monitor / Defibrillator with pacing capabilities, SA02 monitoring
and Non-invasive Blood Pressure monitoring capabilities, One AutoVent 3000 2.0
Automatic Transport Ventilator, and one NovaMetrix Tidal Wave 610B stand alone
Electronic Capnography unit. The City of Dekay Beach Fire Rescue Department is
committed to purchasing all other equipment needed for the upgrade.
Project Outcome Statement:
With the upgrade of the SERV unit to ALS capability, we will be able to complete our
goal to provide ALS First Response to all areas impacted by these Special Events which
are increasing in number and volume of visitors each year. With this upgrade we will
strategically place units in the Eastern area near the ICW; in the Central area east of the
FEC railroad tracks; and in the Western area near Old School Square. This will allow us
to. provide extensive ECG diagnostic, monitoring and Electrical intervention capabilities
to patients suffering a Cardiac Crisis 100% of the time. With the attendance at these
events collectively approaching 2.5 million visitors per year, and the several downtown
area streets closed to vehicular traffic, the need is clearly identified for the upgrade of the
SERV unit to ALS capability. The SERV units have been shown to be an effective
means of delivering, timely medical care at these events.
The Quality Management Team and Medical Director, through run times and medical
record review, will monitor the program to ensure rapid assessment and appropriate
interventions are being accomplished.
If necessary, you may attach additional pages to complete sections 10 & 11.
3
12.
Major Activities and Time Frames:
If grant is awarded, you must follow your schedule. If, for some reason, the schedule
cannot be followed, please advise the EMS Office of the activity change.
Please indicate time frame as 1 st quarter, 2~a quarter, 3~d quarter, 4t~ quarter and fill in the
year.
First Quarter =
Second Quarter =
Third Quarter =
Fourth Quarter =
October 1 through December 31
January 1 through March 31
April 1 through June 30
July 1 through September 30
Activity
Receive Grant Award Notification
Bid Process
Bid Award and order equipment
Receive equipment
Place into service
*Note: It may be possible to receive the equipment
(30-60 days) and place into service during the second
quarter depending on date of Grant notification.
Time Frames
1 st quarter
2~ quarter
2na quarter
3~ quarter
3~ quarter
4
13. Budget:
The applicant must submit a written price quote for each line item. For equipment
include, the cost per item, quantity, and cite vendor information. Fore each type of
position, include the pay per hour, number of hours, and cost of each benefit. For
expenses, include unit costs (if rental, give the cost per square foot).
Items/Quantities and Positions/FrEs
Cost Per Unit Total
1. Z011 M Series Defibrillator/Monitor $ I9,354.85 $ 19,354.85
With 12 lead capibility, SaO2 monitor
And Non invasive Blood pressure monitoring
And Xtreme Pack II carry case
Purchase through Z011 Medical Corp.
1. NovaMetrix Tidal Wave 610B $ 1,500.00 $ 1,500.00
Capnography/Oximeter
Direct ~om NovaMetrix Corp.
AutoVent 3000 2.0 Automatic Transport
Ventilator
$ 2,000.00 $ 2,000.00
Approximate cost depending
on vendor.
5
PRIMARY EMS GRANT AWARD APPLICATION
ORGANIZATION:
14.
15.
16.
Medical ~rectors Approvals: These are required for all projects
which involve professional education, medical equipment, or both.
(~)
Professional Education: All continuing education described in
this application will be developed and conducted with my input
and approval. /_e~~.~) /~
Medical Director: ~ ~ %._
Signature / ~ Date
printed Name: ~~, t-c/o~_~/~-b
(2)
Medical Equipment: I hereby affirm my authority and
responsibility for the use of all medical equipment in this
Medical Director:
'! ' Date
Printed Name:
Resolution: Attach a resolution from the Governing Board(s),i.e. City
Commission, Town Council, Board of Directors, etc. certifying that
monies from the EMS County Grant Award will:
(1) Improve and expand prehospital services in that coverage area.
(2) Will not be used to supplant existing providers budget
allocation.
(3) Meets the goals and objectives of the EMS County Grant Plan.
Certification:
I, the undersigned official of the previously named entity, certify
that to the best of my knowledge and belief, all information contained
in this application and its attachments are true and correct.
I understand my signature acknowledges that I will comply fully with
the State Bureau of Emergency Medical Services and Palm Beach
Countys Rules and Regulations governing the administration of the
State of Florida Emergency Medical Services Grant Program for
Counties.
Authorized Official: ~~~Si nature'~~ ~ I [~ I~---- Date
Printed Name
Title