Res 44-02RESOLUTION NO. 44-02
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF DELRAY BEACH, FLORIDA, SUPPORTING THE ROOTS
CULTURAL FESTIVAL, INC. IN THEIR SPONSORSHIP OF
THE TWENTY-FIFTH ANNUAL "ROOTS CULTURAL
FESTIVAL" IN THE CITY OF DELRAY BEACH, FLORIDA.
WHEREAS, the Roots Cultural Festival, Inc., is sponsoring the Twenty-Fifth
Annual Roots Cultural Festival in the City of Delray Beach from May 19t~ through August 13, 2002;
and
WHEREAS, the Roots Cultural Festival presents to the community, state and nation
a view of the rich cultural heritage of people of African ancestry in our city; and
WHEREAS, this festival was originally conceived by the Jefferson Manor Homes
Association in an effort to bring people together to develop pride, respect and appreciation for their
community as well as the particular heritage which they bring to the city; and
WHEREAS, the Roots Cultural Festival provides an opportunity for exciting
experiences for all, reminiscent of the Bahamas, the West Indies, Haiti and other countries from
which people of African ancestry have come to Delray Beach; and
WHEREAS, the activities of the festival are to promote math, language and
communication development among our youth; to promote physical fitness through sports
tournaments; to promote cultural enrichment and appreciation through exhibits, creative dance and
dramatic presentations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF DF.I.RAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That the City Commission of the City of Delray Beach hereby supports
the Roots Cultural Festival, Inc. in their sponsorship of the 25~ Annual Roots Cultural Festival in
the City of Delray Beach.
Section 2. That the City Commission hereby recognizes the 25~ Armiversaxy of the
Roots Cultural Festival, and commends its sponsors and supporters for holding this significant
cultural event in the City of Delray Beach.
PASSED AND ADOPTED in regular session on this the 18m day of June, 2002.
ATTEST:
City Clerk
MAYOR
2 RES. NO. 44-02
RESOLUTION NO. 44-02
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF DELRAY BEACH, FLORIDA, SUPPORTING THE ROOTS
CULTURAL FESTIVAL, INC. IN THEIR SPONSORSHIP OF
THE TWENTY-FOURTH ANNUAL "ROOTS CULTURAL
FESTIVAL" IN THE CITY OF DELRAY BEACH, FLORIDA.
WHEREAS, the Roots Cultural Festival, Inc., is sponsoring the Twenty-Fourth
Annual Roots Cultural Festival in the City of Delray Beach from May 19~' through August 13, 2002;
and
WHEREAS, the Roots Cultural Festival presents to the community, state and nation
a view of the rich cultural heritage of people of African ancestry in our city; and
WHEREAS, this festival was originally conceived by the Jefferson Manor Homes
Association in an effort to bring people together to develop pride, respect and appreciation for their
community as well as the particular heritage which they bring to the city; and
WHEREAS, the Roots Cultural Festival provides an opportunity for exciting
experiences for all, reminiscent of the Bahamas, the West Indies, Haiti and other countries from
which people of African ancestry have come to Delray Beach; and
WHEREAS, the activities of the festival are to promote math, language and
communication development among our youth; to promote physical fitness through sports
tournaments; to promote cultural enrichment and appreciation through exhibits, creative dance and
dramatic presentations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That the City Commission of the City of Delray Beach hereby supports
the Roots Cultural Festival, Inc. in their sponsorship of the 24'~ Annual Roots Cultural Festival in
the City of Delray Beach.
Section 2. That the City Commission hereby recognizes the 24m Anniversary of the
Roots Cultural Festival, and commends its sponsors and supporters for holding this significant
cultural event in the City of Delray Beach.
PASSED AND ADOPTED in regular session on this the 182 day of June, 2002.
MAYOR
ATTEST:
City Clerk
2 RES. NO. 44-02
CITY DF DELRrlY BEACH
100 N.W 1st AVENUE
1993
2001 TO:
FROM:
David T. Harden
City Manager
Aobert A. Barcinski
Assistant City Manager
DELRAY BEACH, FLORIDA 33444
561/243-7000
DATE:
SUBJECT:
June 10, 2002
A~enda Item~City Commission Meeting June 18~ 2002 Approval
Resolution No. 44-02 and Special Event Request - 25th Annual Roots
Cultural Festival
ACTION
City Commission is requested to approve Resolution No. 44-02 supporting and endorsing
the 25th Annual Roots Cultural Festival. Commission is also requested to grant a
temporary use permit per LDR's Section 2.4.6(H) for the use of City facilities, rights of
way and parking lots, to authorize staff support for security, traffic control, barricading,
signage, stage set up and removal, and clean up and trash removal. Approval is also
requested for use of the large stage from August 9th through the 11th waiving rental fees,
waiver of rental fees for use of City facilities, waiver of staff overtime, waiver of LDR's
Section 4.6.7(C)(5)(a) and (9) to allow banners and flags and to allow event signs to be
put up more than one week before the event.
BA CKGR 0 UND
Attached is a request from Ms. Andrea S. Bruton, Board Chair and Mr. Tommy Stevens,
Executive Director of the Roots Cultural Festival requesting a City Resolution supporting
and endorsing this years event, staff support for traffic control, security, stage use and set
up, barricading and siguage, permission to hang banners and flags, use of City facilities
and stages, waiver of facilities and rental fees, a waiver to allow siguage to be put up
more than one week before the event and a waiver of all staff overtime. This festival is
now becoming a year round event with various programs.
Estimated overtime costs for this years event are approximately $40,000 of which
$35,000 is estimated for police overtime. Estimates include overtime costs for the final
weekend, basketball tournament, youth parade. Final costs will depend on traffic control
needs on Atlantic Avenue. Last years actual overtime costs were approximately $41,000.
This included additional traffic control costs for the final weekend.
Printed oft Recycled Paper
THE EFFORT ALWAYS MATTERS
Subject:
Page
Agenda Item City Commission Meeting June 18, 2002
Resolution No. 44-02 and Special Event Request - 25th Annual Roots Cultural Festival
#2
This year the final weekend events will take place on the grounds at Old School Square
and the CRA parking lot. The site set up is similar to the Garlic Festival. The Roots
Board has agreements with both Old School Square and CRA.
The event sponsor will be responsible for event management, vendor approval,
entertainment and banners and signs and fencing of the event site. A minimal fee will be
charged for entry to the site with children being free.
The Committee felt that with the growth of the event a move to this site would alleviate
neighborhood traffic problems and provide them with better site control of unauthorized
vendors. Parking will be directed to City parking lots at City Hall as well as the
Courthouse lot and other municipal parking lots.
RECOMMENDATION
Staff recommends approval of Resolution No. 44-02, the temporary use permit for use of
City facilities and rights of way, the sign, banner and flag waiver, to be put up no earlier
than July 29th, use of City stages on dates requested, waiver of stage rental fees, and City
facility rental fees, staff support for security, traffic control, barricading, signage, and
clean up and trash removal and consider waiver of overtime costs. Attached is copy of
the event budget and site plan. Approval would not include blocking or fencing of NE
2nd Avenue. Waiver of any rental fees for the use of the grounds and facilities at Old
School Square would need to be approved by the Board of Directors of Old School
Square. Contingent on receipt of a hold harmless agreement and insurance certificate.
RAB/tas
File:u:sweeney/events
Doc: roots cultural festival 2002
RESOLUTION NO. 44 02
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF DELRAY BEACH, FLORIDA, SUPPORTING THE ROOTS
CULTURAL FESTIVAL, INC. IN THEIR SPONSORSHIP OF
THE TWENTY-FOURTH ANNUAL "ROOTS CULTURAL
FESTIVAL" IN THE CITY OF DELRAY BEACH, FLORIDA.
WHEREAS, the Roots Cultural Festival, Inc., is sponsoring the Twenty-Fourth
Annual Roots Cultural Festival in the City of Delray Beach from May 19t~ through August 13, 2002;
and
WHEREAS, the Roots Cultural Festival presents to the community, state and nation
a view of the rich cultural heritage of people of African ancestry in our city; and
WHEREAS, this festival was originally conceived by the Jefferson Manor Homes
Association in an effort to bring people together to develop pride, respect and appreciation for their
community as well as the particular heritage which they bring to the city; and
WHEREAS, the Roots Cultural Festival provides an opportunity for exciting
experiences for all, reminiscent of the Bahamas, the West Indies, Haiti and other countries from
which people of African ancestry have come to Delray Beach; and
WHEREAS, the activities of the festival are to promote math, language and
communication development among our youth; to promote physical fitness through sports
tournaments; to promote cultural enrichment and appreciation through exhibits, creative dance and
dramatic presentations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF DRI.RAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That the City Commission of the City of Delray Beach hereby supports
the Roots Cultural Festival, Inc. in their sponsorship of the 24m Annual Roots Cultural Festival in
the City of Delxay Beach.
Section 2. That the City Commission hereby recognizes the 24m Anniversary of the
Roots Cultural Festival, and commends its sponsors and supporters for holding this significant
cultural event in the City of Delray Beach.
PASSED AND ADOPTED in regular session on this the 21" day of May, 2002.
ATTEST:
MAYOR
City Clerk
Res. No. 44-02
F OOT
CULTURAk
lr£$TiVAL INC.
A Celebration of Unity and Culture
The Honorable David Schmidt, Mayor
City of Delray Beach
Delray Beach, Fl 33444
April 30, 20O2
Dear Mayor Schmidt:
i~ECEIvE[
For 25 years, Roots Cultural Festival has been "enhancing the village" by its contributions to the culture.
Over the years, we have been a partner in community-building through the various programs geared at
improving the quality of life for the citizens of Delray Beach. We are proud to acknowledge the many
successful adults who have said to us, "Thanks to Roots, for believing in us: for encouraging us, to be all
that we can be: and for giving us an opportunity to showcase our many talents". As a product of Roots- I
grew up in this community: I proudly acknowledge the positive influence it has had on my life. Indeed; my
leadership skills are a direct result of "The Roots experience". I can truthfully give Roots credit for my
being where I am today. On this Silver Anniversary we challenge each citizen of Delray Beach to "Catch
the Spirit".
On behalf of the Board of Directors and the community, we thank the City of Delmy Beach for its past
participation and support. We also appreciate the annual resolution in honor of our efforts to celebrate the
Multi- cultures in our community.
We are again requesting that a resolution be granted by the city commission sanctioning the efforts of this
cultural organization through the support of the various municipal departments, such as the Police, Parks
and Recreation, and other departments. We are certain the festival brings positive recognition to our All
America City.
The community enthusiastically looks forward to our events each year. Through our statewide contacts and
national promotion, we have helped cause the name of Delray Beach become synonymous with summer
cultural experiences in South Florida. This year, we have expanded to become a year round program.
Attached, please find a copy of our schedule and support request list. As, always we invite you and the
Commissioners to share in the activities which are planned throughout the year.
Sincerely,
Andrea S. Br~ton, Board Chair
T~ens, Executive Director
Attachments
ASB:TLS
P.O. Box 2654 Delray Beach, FL. 33447 · [561] 274 - 0365
ROOTS CULTURAL FESTIVAL
FY 2002
SUPPORT LIST
1. Police Security, where applicable.
2. The city to waive the fee for the rental ofthe stage (for August 9,10th and llth).
3. The city to allow the display of the Roots flags.
4. The city to waive fees for the use of facilities and staff for all activities scheduled
at Pompey Park, Old School Square and other appropriate city facilities.
5. The city to provide Roots signage on Atlantic Avenue and other appropriate sites
from August 1~t -11a.
THE TFtrENTY-FIFTH ANNUAL ROOTS CULTURAL FESTIVAL
presented by
.THE SUN SENTINEL
2002
SPRING & SUMMER D~I Y$ SCHEDULE
MAY 16 - Kwanzaa Seminar - Pompey Park- 10:00 a.m.
Seminar: For Men & Boys Only - Pompey Park - 5:30 p.m.
MAY 17 - "Sanderella" - an island version of the musical, "Cinderella"
Crest Theatre at Old School Square - 7:00 p.m.
.,ILll~il= $-30 Creative Dance Workshop - Village Academy - 5:00 p.m.
Band Workshop - Village Academy - 5:00 p.m.
Steelband Workshop - Barton Center - 5:00 p.m.
7 - Classical Series Concert: Strings - Old School Square - 7:00 p.m.
8-9 -Bowling Tournament -Fairlanes of Boynton Beach - 9:00 a.m.
28-29 - Youth Basketball Tournament - Pompey Park- 6:00 p.m.
30 - Youth Basketball - Pompey Park Gymnasium - 9 a.m.
JULY 1-31 - Dance, Band, Steelband Workshops - Continued
10- A Gathering of Brothers & Sisters - Pompey Park - 7:00 p.m.
13 -Coronation/Classical Series Concert- Old School Square - 7:00 p.m.
17 - Youth on Parade Talent Show - Pompey Park - 7:00 p.m.
19 - Summer Nights on The Avenue - Worthing Park-7:00 p.m. - 10 p.m.
20 - Family Reunion Softball Classic - Pompey Park, 6:00 p.m.
19-21 - Tennis Tournament - Delray Tennis Center- 7:00 p.m.
20 - Family Reunion Softball Classic - Pompey Park - 6:00 p.m.
21 - Gospel Fest - Pompey Park- 7:00 p.m.
22 - Spelling Bee Elimination - Pompey Park Auditorium - 6:00 p.m.
25 - Business Conference - Delray Beach Golf Course - 10 a.m. - 6p.m.
28 - Oratorical Contest- St. Paul Baptist Church, 7:00 p.m.
26-28 - Golf Tournament - Delray Beach Golf Club - 7:00 a.m.
29 - Spelling Bee/Essay Contest - Pompey Park Auditorium- 7:00 p.m.
30 - Geography Bee/Language & Critical Thinking Skills -Pompey Park- 6:00 p.m.
31 - Math Contest - Pompey Park Auditorium - 6:00 p.m.
AUGUST 2-4 - Basketball Tournament - Pompey Park Auditorium 9:00 a.m. - 10 p.m. 5 - Strategies for Serving the Homeless - Pompey Park - 7:00 p.m.
6 - Environment Summit & Science and Environmental Bee - 7:00 pm.
8 - Seminar: "Catch the Spirit of Self Empowerment"
Pompey Park Auditorium 7 p.m.
9 - Parade - Pompey Park -7:00 p.m.
J~ & Blues on the Square - Old School Square - 8:00 p.m.
10 - Prayer Breakfast - Pompey Park Auditorium - 8:00 a.m.
Health Fair - Pompey Park - 7:30 a.m. - 12:30 p.m.
Festival on -- Old School Square - 11:00 a.m.
11 - Gospel on the Square- Old School Square - 1:00 p.m.
~AII dates, guests and performances may be subject to change. *
ROOTS CULTURAL FESTIVAL, INC.
FY 2002 Budget
I. EXPENSES
Personnel - Administration $66,000
Academic and Cultural Arts Component 24,000
Artist Fees 35,000
Sports Components 12,000
Self-Help and Improvement Component 1,500
Space Rental/Utilities (12mos. ~ $500) 8,100
Telephone Service (12mos. ~ 175) 2,100
Marketing and Advertising 5,000
Accounting Fees 4,000
Legal Fees 2,000
Insurance (Board & Festival) 6,500
Supplies 4,000
Equipment Service & Repair 600
Concessions 3,200
Tee Shirts 3,000
Logistics & Facility Layout 7,000
Souvenir Booklet 3,000
Sound (Indoor Activities) 1,000
Sound (Outdoor Activities) 6,000
Low-budget Activities (youth on parade, splash party, etc.) 1,000
Travel 3,000
Miscellaneous Expenses (P.O. Box, etc.) 1,000
Printing 1,000
Total Expenses $200,000
II. Revenue
Sports Components
Concessions
Booth Space Rental
Souvenir Booklet
Tee Shirts
Low Budget Activities
Grants, Foundations, Corporations
Cash Carry-over
Total Revenue
32,000
10,000
12,000
4,000
5,000
3,000
128,000
6,000
$200,000