07-17-78SpMtg 4§5
JULY 17, 1978
A Special Meeting of the City Council of the City of Del-
ray Beach, Florida, was held in the Council Chambers at 7:00 P.M.,
Monday, July 17, 1978, with Mayor Leon M. Weekes presiding, City
Manager J. Eldon Mariott, City Attorney Roger Saberson, and Council
Members Robert~D. Chapin, Charlotte G. Durante and Aaron I. Sanson,
IV., present. Council Member James H. Scheifley was absent.
Mayor Weekes called the meeting to order and announced that
same had been called for the purpose of (1) considering approval
of water plant expansion; (2) considering approval of Operations
Agreement between the City and the SCRWTD Board; and (3) consider-
ing approval of CETA contract for trash and garbage container res-
toration, water meter installation and Eastside Parks Development
Project.
1. The City Manager stated that some time ago Council received
a report from the City's consulting engineers regarding the expan-
sion of the water treatment plant. Council took it under advisement
and deferred official action until this meeting tonight.
John Klinck of Russell & Axon advised that there is nothing
in particular to add to the report on the pilot plant study, but
wished to point out that the costs for the iron coagulation process
shown in that report are based on preliminary estimates and will
not be firmed up until there has been more work done on the actual
design and specifications.
Mr. Sanson stated that if Mr. Klinck's comments are correct,
we are to assume that we are resigning ourselves to spending four
and a half million dollars without any challenge to their figures
or the need for much of what they recommend be put into the plant.
We only have our consulting engineer's opinion as to how much that
will cost. Mr. Sanson further stated that, not as a matter of
criticism but just to answer his questions, he and Mr. Paslay of
the City of Manalapan went through the steps detail by detail, from
digging the ditches to laying the pipe to putting in the filter
beds. He and Mr. Paslay, who is a professional engineer and designer,
could only come up with a figure of no more than two and a half mil-
lion dollars; Mr. Sanson questioned whether in fact it would not be
worth an extra two or three weeks, or whatever it would take, to get
an outside opinion from another engineering firm.
Mayor Weekes stated that there is no question that the time
spent in arriving at a treatment method other than lime softening
will prove to the benefit of the citizens of this community both
financially and healthwise. However, he questions the advisability
of obtaining the opinion of another engineering firm as to the costs
involved. Mayor Weekes stated he too had spoken to Mr. Paslay and
Mr. Paslay informed him that the only thing he questioned was the
addition of a new clarifier which cost, in his estimation, $300,000.
Mr. Paslay also went on to say that if there were other things in
this of a minor nature which he felt were not necessary at that time,
it was entirely possible that they would be utilized in the future
if and when the City had to expand the plant again. Mayor Weekes
advised that the City is on record on a stipulation with the Palm
Beach County Health Department setting forth a time frame in which
we have to get this work done. We now have a process which is ac-
ceptable to the health authorities, the DER, to the engineers and
to this Council; he personally is prepared to move forward on it
right now.
Mr. Chapin stated that Council by a vote of 4-1 agreed to
accept the concept of the iron coagulation process at a meeting
in June, approximately 30 days ago. Since 30 days have elapsed
and there has been no competent technical evidence brought for-
ward to say that the design criteria is defective, he feels the
City should move without delay.
Mr. Chapinmoved that Council authorize the firm of Russell
and Axon to proceed with the preparation of plans and specifica-
tions for the proposed water plant expansion implementing the iron
coagulation method, and following that, to prepare bids for con-
struction of same, seconded by Mrs. Durante.
Before roll call, the following discussion was had: The
City Manager asked Mr. Klinck on what basis the City will be billed
for the additional fees for plans and specifications. Mr. Klinck
replied that it will be on the basis of the time spent times their
2.5 multiplier as set up in the basic contract; that is, actual
time involved in the changing of the plans, not on a percentage
basis.
Mr. Sanson asked whether or not we are giving blanket ap-
proval for the $725,000 worth of extras which include $325,000
for a data computor system. Mr. Klinck replied that there are no
changes in the plans for either the data computor system or the
south pumping station, Part B; the only thing he is talking about
is Part A - the plant itself.
The City Attorney suggested that it be made part of the
motion, if Council agrees, that the authorization would be at 2.5
times payroll in accordance with the Russell & Axon contract.
Mr. Chapin amended his motion to include that the services
to be rendered be based upon a multiplier of 2.5 times payroll cost
with the firm of Russell & Axon. Mrs. Durante accepted the amend-
ment.
Mr. Sanson stated he wanted the record to show that if he
had his way we would be utilizing the services of some other en-
gineering firm in this design work.
At this point roll call was taken and the motion passed
unanimously.
Mr. Chapin asked Mr. Klinck if he could tell Council how
long it will take to prepare these plans and specifications so that
they can go to bid. Mr. Klinck replied it will run somewhere in
the time frame of from four to six months; with projected completion
date of July 1980.
Mayor Weekes asked Mr. Klinck if he would give Council an
update on the status of the addition of activated carbon to the one
filter. Mr. Klinck stated that the plans and specifications for
the upgrading of one filter were submitted to the Health Department
and the DER last week, and he has been told that the Health Depart-
ment will get at the review of those possibly the middle of this
week. The DER has already gone over them with Mr. Klinck, unoffi-
cially, and are very happy with the plans. Russell & Axon has the
charcoal source and the equipment all lined up so that it can be
moved in just as soon as approval is given.
Mr. Chapin stated he feels a bouquet should go to Mr. Lou
Martin, who he understands was the person who conceived this tempor-
ary solution to a very difficult problem.
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7-17-78
2. The City Manager advised that the South Central Regional
Wastewater Treatment and Disposal Board met on July 13th and by
unanimous vote approved the Operations Agreement between the City
of Delray Beach and the Board for Delray Beach to operate the
plant, with the understanding that the Board Attorney, Robert
Federspiel, would insert in Section 9.b. the recommendation that
Paul Startzman and City Manager Mariott made jointly for the con-
clusion of this agreement.
Mrs. Durante moved that Council approve the Operations Agree-
ment between the City of Delray Beach and the South Central Regional
Wastewater Treatment and Disposal Board subject to the approval of
the verbiage for Item 9.b. by our City Attorney and the City Manager,
seconded by Mr. Sanson. Said motion passed unanimously.
3. City Manager Mariott advised that this is the standard agree-
ment for 34 additional CETA employees. This agreement has been
checked by the City Attorney's Office as well as the City Manager's
staff, and it is recommended that the agreement be approved.
The City Attorney advised that the approval should be with
the stipulation of the insertion of a 30-day termination clause for
convenience on behalf of the City.
Mrs. Durante moved that Council approve the CETA contract
as set forth on the agenda with the addition as specified by the
City Attorney for the 30-day termination notice for convenience,
seconded by Mr. Sanson. The motion passed unanimously.
Mr. Chapin moved at 7:39 P.M., for the adjournment of the
meeting, seconded by Mr. Sanson, said motion passing unanimously.
City
Clerk
APPROVED:
MAYOR
The undersigned is the City Clerk of the City of Delray
Beach and the information provided herein is the minutes of the
meeting of said City Council of July 17, 1978, which minutes were
formally approved and adopted by the City Council on~C~.o !~/~.
' ~ity Clerk
NOTE TO READER
If the minutes that you have received are not completed as indicated
above, then this means that these are not the official minutes of City
Council. They will become the official minutes only after they have
been reviewed and approved which may involve some amendments, additions,
or deletions to ~e minutes as set forth above.
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