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08-07-78SpMtg AUGUST 7f 1978 A Special Meeting of the City Council of the City of Delray Beach, Florida, was held in the Council Chambers at 7:00 P.M., Mon- day, August 7, 1978, with Mayor Leon M. Weekes presiding, City Mana- ger J. Eldon Mariott, Assistant City Attorney Clifford O. Shandy and Council Members Charlotte G. Durante, Aaron I. Sanson, IV., and James H. Scheifley present. Council Member Robert D. Chapin was on vacation. Mayor Weekes called the meeting to order and announced that same had been called for the purpose of (1) considering amendment to Bond Resolution No. 65-78; (2) considering waiving bidding pro- cedure for the construction of the filter at the Water Treatment Plant; and (3) considering rejection of bids for monitoring wells. 1. The City Manager advised that the new proposed Bond Resolu- tion is Resolution No. 67-78 which makes a slight modification to the original resolution adopted some time ago by Council for a $4,500,000 Utility Tax Revenue Bond Issue. The City Manager presented Resolution No. 67-78: A RESOLUTION AMENDING RESOLUTION NO. 65-78 ENTITLED: "A RESOLUTION AUTHORIZING THE ISSUANCE OF $4,500,000 UTILITIES TAX REVENUE CERTIFICATES, SERIES 1978, OF THE CITY OF DELRAY BEACH, FLORIDA, TO FINANCE PART OF THE COST OF THE ACQUISI- TION AND CONSTRUCTION OF PUBLIC WORKS FACILITIES, ACQUISITION AND IMPROVEMENTS OF GOLF COURSE FACILITIES, ACQUISITION OF PROPERTY FOR MUNICIPAL PURPOSES AND CONSTRUCTION OF ADDITIONS, IMPROVEMENTS AND EXTENSIONS TO THE MUNICIPALLY OWNED WATER AND SANITARY SEWER SYSTEM AND TO REFUND CERTAIN OUTSTANDING OBLIGATIONS; AND PROVIDING FOR THE TERMS OF SAID UTILITIES TAX REVENUE CERTIFICATES, SERIES 1978, AND THE RIGHTS AND SECURITY OF THE HOLDERS THEREOF". (Copy of Resolution No. 67-78 is on file in the official Resolution Book) Mayor Weekes stated this resolution was placed on the agenda at his request. In all bond issues there is a catch-all phrase at the end which allows any monies left over to be used for certain purposes, and in the original resolution it was restricted to ac- quisition of lands for municipal purposes. Therefore, he would like the amendment to read "for the acquisition or construction for munici- pal purposes" for the reason, if the City has any excess'money left over, he would like to see the money used for the construction of a fire house in the western area of Delray Beach. Mr. Scheifley moved for the passage of Resolution No. 67-78, seconded by Mrs. Durante. Upon roll call Council voted as follows: Mrs. Durante - Yes; Mr. Sanson - No; Mr. Scheifley - Yes; Mayor Weekes - Yes. The motion passed with a 3 to 1 vote. Before roll call the following discussion was had: Mr. Sanson asked why Council couldn't just word it that the money go for that pur- pose and not leave it so open-ended. Mayor Weekes replied he saw no reason to restrict the City and would like to leave as much latitUde as possible in case something else might be needed which would be more important than the fire station. Mr. Sanson stated he felt that with this wording this would be the end of any public discussion with regard to where any of the surplus money might be spent. Mayor Weekes replied that if and when there was any surplus, Council would have to take action as to where it would be spent. At this point the roll was called to the motion. 2. The City Manager advised that this item was placed on the agenda for Council to consider waiving the bidding procedure for the construction of the filter at the Water Treatment Plant. With the agenda information are two resolutions Nos. 68-75 and 69-72, making the awards in this instance. The City Manager presented Resolution No. 68-73: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DELRAY BEACH, FLORIDA, AUTHORIZING A CITY CONTRACT FOR THE PURCHASE OF 1,750 CUBIC FEET OF GRANULAR ACTIVATED CARBON. (Copy of Resolution No. 68-78 is on file in the official Resolution Book) The City Manager presented Resolution No. 69-78: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DELRAY BEACH, FLORIDA, AUTHORIZING A CITY CONTRACT FOR RENOVATING ONE WATER'FILTER AT THE WATER TREAT- MENT PLANT. (Copy of Resolution No. 69-78 is on file in the official Resolution Book) Mr. Lou Martin, Utilities Director, explained that when the item was placed on the agenda last Friday they were unaware if they would have the quotations; since that time one item was negotiated and they received quotations 'on the other. The City Manager advised that Resolution No. 68-78, which if adopted by Council would award a contract to ICI Americas, Inc., for the purchase of 1,750 cubic feet of granular activated carbon at a purchase price of $18,383.40. The companion Resolution No. 69-78 awards a contract to Campbell Construction Company authorizing the renovation of one water filter at the Water Treatment Plant in the amount of $4,700. Upon question by Mayor Weekes, Mr. Martin explained that the City is attempting to recap one of its filters with granular activated carbon in order to increase the plant capacity on an interim basis un- til the plant expansion is completed. The City has been negotiating with the ICI Corporation for about two months for technical advice and material. The City received a construction permit from the DER last Friday to go ahead with this emergency project. Mr. Martin stated he - received the price and quantity from ICI by Special Delivery at 11:30 A.M., this date and at 4:00 P.M., this date he received the construction bids from the two contractors who bid to renovate the filter. Mr. Scheifley moved that Council waive the bidding procedure on the obtaining of granular activated carbon for the filtering sys- tem at the Water Treatment Plant, seconded by Mrs. Durante. Upon roll call Council voted as follows: Mrs. Durante - Yes; Mr. Sanson - No; Mr. Scheifley - Yes; Mayor Weekes - Yes. The motion carried with a 3 to 1 vote. Before roll call the following discussion was had: Mr. Sanson questioned why the bidding procedure is being waived; why figures could not be obtained from some other companies. Mr. Sanson questioned how long this procedure would take. - 2 - 8-7 -78 Mr. Martin replied that it would..be a minimum of two weeks for the advertising and an additional three weeks to obtain bids from the ~irms 24r. Scheifley stated that for tile pas~ four 2ears ails Ci~i' i~as been vacillating in the nublic interest to further a water ~-,,ot .... - ~ has gone into indepth research with regard to the different systems. As a result of this conscientiousness and efforts to do the right thing, we have gotten into serious problems and rather than procrastinate on such a small item, we should expedite this procedure as soon as possible. At this point roll was taken on the motion. Mrs. Durante moved for the adoption of Resolution No. 68-78 authorizing a City contract for the purchase of 1,750 cubic feet of granular activated carbon from ICI Americas, Inc., in the amount of $18,383.40, seconded by Mr. Scheifley. Upon roll call Council voted as follows: Mrs. Durante - Yes; Mr. Sanson - Yes; Mr. Scheifley - Yes; Mayor Weekes - Yes. The motion passed with a 4 to 0 vote. Mrs. Durante moved for the adoption of Resolution No. 69-78 awarding the contract to the low bidder, Campbell Construction Company, in the amount of $4,700 for the renovation of one water filter at the Water Treatment Plant, seconded by Hr. Sanson. Upon roll call Council voted as follows: Mrs. Durante -Yes; Mr. Sanson -Yes; Mr. Scheifley - Yes; Mayor Weekes - Yes. Said motion passed with a 4 to 0 vote. 3. The City Manager advised that some time ago the City undertook the securing of bids for the installation of monitoring wells. One bid has been received in the amount of $15,792 and that bid is con- sidered to be excessive. Therefore, it is recommended that Council reject the bid received and authorize the negotiation of the contract at a reasonable figure; this item to be brought back for Council action at a later meeting. Mr. Sanson moved that the bid be rejected for the installation of monitoring wells relative to our saltwater intrusion management plan, seconded by Mrs. Durante. The motion passed unanimously. Mr. Scheifley moved at 7:20 P.M., for the adjournment of the meeting, seconded by Mr. Sanson. The motion passed unanimously. It should be noted that the item concerning the erection of a tent for automobile sales at Jack Nicklaus Pontiac for a limited time period was not on the official Special Meeting agenda. Therefore, t~is item will be taken up at a Special Meeting called for 5:00 P.M., on August 8, 1978, in Council Chambers. City Clerk MAYO R The undersigned is the City Clerk of the City of Delray Beach and the information provided herein is the minutes of the meeting of said City Council of August 7, 1978, which minutes were formally ap~~ proved and adopted by the City Council on ~.~. ~., ./~?~ . J City Clerk - 3 - 8-7-78 NOTE TO READER: If the minutes that you have received are not completed as indicated above, then this means that these are not the official minutes of City Council. They will become the official minutes only after they have been reviewed and approved which may involve some amendments, additions, or deletions to the minutes as set forth above. - 4 - 8-7-78 AUGUST 8, 1978 A Special Meeting of the City Council of the City of Delray Beach, Florida, was held in the Council Chambers at 5:00 P.M., Tues- day, August 8, 1978, with Mayor Leon M. Weekes presiding, City Manager J. Eldon Mariott, City Attorney Roger Saberson, and Council Members Charlotte G. Durante and James H. Scheifley present. Council Members Robert D. Chapin and Aaron I. Sanson, IV., were absent. (Chapin on vacation). Mayor Weekes called the meeting to order and announced that same had been called for the purpose of considering approval of a tent to be used temporarily for a promotional program at Jack Nicklaus Pontiac. Mr. Scheifley moved that Jack Nicklaus Pontiac be granted a permit to erect a tent for sales purposes for a temporary period starting at 5:30 P.M., August 8, 1978, to 9:00 A.M., August 14, 1978, seconded by Mrs. Durante. Said motion passed unanimously. Mr. Scheifley moved at 5:03 P.M., for the adjournment of the meeting, seconded by Mrs. Durante. Said motion passed unanimously. /City Clerk ATTEST: MAYOR The undersigned is the City Clerk of the City of Delray Beach and the information provided herein is the minutes of the meeting of said City Council of August 8, 1978, which minutes were formally approved and adopted by the City Council on ~o .~ /~?~. ' /City clerk NOTE TO READER: If the minutes that you have received are not completed as indicated above, then this means that these are not the official minutes of City Council. They will become the official minutes only after they have been reviewed and approved which may involve some amendments, additions, or deletions to the minutes as set forth above.