09-01-64SpMtg --SEPTEMBER 1, 1964.
A sP~e~al meetingof~the City Council'of DelraY Beach Wa~ held
in ,the. ChamberS'at 7,30 r.M., Tuesday, Septem r
with Ma~!~l. C. Avery in the Chair, City Manager Robert J~!H011and,
City At%~y John RoSs Adams, and CoUncilmen Emory J. Barr~w~J.
LeRoy CrOf~ Jack L. Saundera, and GeorgeTalbot, Jr.,being present.
Mal~.~i~¥ery called the meeting to order and announced ~.~ same
had for p=poSe!of considerin bids reoei. ? ncern-
lng swim~!Pool and Tennis CoUrt reconstruction, and for ~n~i Other
business!!~ch may come before the meeting.
An O~i[ ng prayer was delivered by City Clerk R. D. Wo~ipg.
Cit~ ~anager Holland asked that City Clerk Worthing readthe
followin~:~pmorandum from City Engineer Fleming. dated sept~,r lst:
"Subject~ Repairs to Municipal SwimmingPool.
Bids for repairs to the East Side Pool were received ~n the
office of the City Engineer at 4 PM, Monday Aug. 31, 1964.
Repairs included the installation of a new circulatory system,
replacement of wall and'fence, repairs to floor of pool.
Invitations were sent to 23 prospective bidders to pick up
plans and specifications at City Hall with no deposit required.
Only three sets of drawingswere picked up and only two bids
received, as follows2
1. Oelray ~oo.l~a Inc., a local firm, bid $3,767.00, will
star~ work 10 ~ays after execution of contract and com-
plete in 30 days thereafter.
2. Pace Industries Inc. of Fort Lauderdale, bid $8,011.06,
will start work 10 days after execution of contract and com-
plete in '30 days thereafter.
It ~s recommended that the contract be awarded to the low
bidder, Delray ~poOls Inc."
Mayor Avery asked if bid bonds were specified and submitted, to
which the City Engineer said that bid bonds had been required and sub-
mitted with the bids, and a performance bond in the amount of 100 per-
cent of the bid price is required in the specifications.
The vastdifference in the two bids was mentioned, and City
Engineer Fleming said the bids had been rechecked. ~urther, th~ iow
bidder felt confident he could do the work for that figure. City
Engineer Fleming said his own estimate had been much closer to the
low bid than the high one, and it was possible the high bidder had
erred in his calculations.
During discussion, City Engineer Fleming informed the Council
that the County Health Department had agreed to let the City recon,
struct the pool in exactlY the manner that it was originally con-
structed. Further, it would cost considerably more if they had re-
quired the conStrUction to be the same as the present specifications
for a new pool.
Mr. Barrow moved that the bid be awarded to the low bidder, Delray
Pools, Inc., in the amount of '$3,767.00, the motion being seconded by
Mr. Croft and unanimously carried.
9-1-64
494
City Manager Holland asked that City Clerk Worthing read a letter
dated September 1, 1964, explaining the.relocation of. the Municipal
Tennis Courts. (Copy of said letter from the office of the City
Manager to the Council is attached to and made a part of the official
Copy of these minutes.) A~ excerpt f~om the letter .is as f°11ows:
.%~Copv, of F.C. F~*s 'letter attached to these minutes.) (See PaEes ~96-A thru
The identifiable expenses ~o date are: Frank C Feise ~96-D for two
' letters)
Company - $14,198; Jim Womack's Sprinkler Service -
$1,316.80; Total Expense - $15,514.80.
Expenses not yet determined: architect's fee, cost of the
building, pine hedge replacement, repaving of parking area
with ingress and egress."
There was discussion concerningthe bid of the Frank C. Feise
Company and it was explained that this company had constructed the
tennis courts and the bowling on the green, and had been the low
bidder at that time; also, is the .best in that business in this area.
During discu~wion, City ManagerHolland said it was his desire
to proceed with the courtsand sprinkler ~ystem at this time, and
when Mr. Jacobson returned to Delray Beach,an architect's fee would
be submitted to Council for consideration, also the cost of the hedge
and paving of the parking area.
Purchasing Agent O. W. Woodard, Jr. informed the council that
bids on the sprinkler system had been received as
Jim Womack's Sprinkler Service $1,316.80
National Sprinkler Service $1,344.45.
Trieste Construction COmpany $1,373.00
Mr. Talbot moved that the City Manager ~e instructed to proceed
with the relocation of the Municipal Tennis Cour~a with the Frank c.
~eice Company at the maximum expense of $14,198~00. The motionwas
seconded By Mr. Croft and carried unanimously.
Mr. Saunders moved that the sprinkler systembid be awarded to
Jim Womack's Sprinkler Service in the amount of $1,316,80, the motion
being seconded by Mr. Barrow and unanimously carried.
Finance Director Weber said that to satisfy the auditors,it would
be well to specify that the expense for relocation of the Municipal
Tennis ~ourts would be paid from the Reserve for Improvement of West
Atlantic Avenue in the Improvement Fund, into which fund would be de-
posited the money received from the County for this purpose. It was
so moved.by Mr. Saunders, seconded by Mr. Talbot and unanimously
carried.
City Manager Holland reminded the Council that he had received
their permission to advertise fgr the ~urc~ase Of two trucks, one
for the sewer program and one for the wa~er department, and bids were
received as shown in the following memorandum from the ~urchasing
Agent, dated August 24, 1964~
"Bids were opened at 10 o'clock this morning on two each ·
1965 3/4 ton pick-up trucks with utility bodies, one with
hydraulic lift gate. The body selected to be supplied on
this vehicle is a McCabe-Powers.
Bids received as follows: Morr£son McCabe-
or e~ual Power~
Adams Chevrolet Company $4,736.20 $5,390.20
Hauser Motor Company $5,221.02
Earl Wallace Ford, Inc. $4;639.92 $5,363.92
I will await your instructions to place the order.
Obviously, the low bid from Earl Wallace Ford, with
the McCabe-Powers body, is my recommendation."
-2- 9-1-64
It was reported that' the heavy duty body was more serviceable
and more desirable," and it was recommended that the bid of $5,363.9~
to Earl Wallace Ford for 'the two trucks be accepted.
Finance Director weber said the funds forthis purchase would
come from the 1964-65 Budget.
Mr. Croft moved that ~he aWard be made to Earl Wallace Ford, Inc.~
as ~ae low bidder on two trucks, in the amount of $5,363.92, said
amount to be paid from the 1964-65 Budget. The. motion was seconded
by Mr. Saunders and carried unanimously. ·
Purchasing Agent Woodard presented the following memorandum,
dated August 21, 1964:
"Firms solicited: Adams ChevrOlet Company, Delray Lincoln-
Mercury Inc., Earl wallace Ford Inc., Hoyle Cadillac-Oldsmobile
Inc., Hauser Motor Company, Jerry Earl Pontiac Inc., and Joe
Rose Motors.
Quotations on 1965 vehicles. Estimateddelivery date between
November 1, 1964 and November 15, 1964, based on early delivery
of order.
COMPAP~.TIVE ANALYSI
CHEVROLET FORD MERCURy PLYMOUTH
NET PRICE (7):
$15,322.58 $15,697.78 $19,161.98 $17,514.00
TRADE-IN PRICES
Car % 4 250.00 150.00 200.00
Car ~ 5 525.00 700.00 450,00
Car ~ 6 500.00 700.00 450.00
Car % 7 500.00 700.00 450.00
Car ~ 8 350.00 400.00 350.00
Car ~ 9 500.00 400.00 350.00
Car % 14 ..500.00 700,00 450.00 ·
3,125.00 3,750.00 2;700.00 4,00a,00
NET DIFFERENCE 12,197.58 11,947.78 16,561.98 13,514.00
I recommend, prior to awarding this order, that an auction be
held on these vehicles, that we place a 'cap' on each vehicle
or a price below which we will not sell this vehicle. This
price WOuld be the high trade-in price shown. In this way,
if we receive more at the auction than by trading these
vehicles in, we should take the low net figure. If we are
unable to match the trade-in values at auction, we should
accept the low net difference figure. Auction based on
one price for all above vehicles."
The CounCil was informed there was an amount of $11,950.00 in the
1964-65 Budget for the purchase of police cars.
Mr. Barrow moved to accept the loW bid, using the trade-ins, and
award same to Earl waliace Ford, Inc., in the sum of $11,947.78,
said amount of money to be paid from the 1964-65 Budget. The motion
was seconded byMr. Talbot and carried unanimously,
The meeting adjourned at 8~00 P.M., by order of Mayor Avery.
City Clerk
MAYOR '
-3- 9-1~64
496
Honorable Mayor and City Council
Delray Beach, Florida
Re: Relocation of Municipal Tennis Courts
Gentlemen:
As you know, due to the widening of Atlantic Avenue (State
Road 806), it has become ~ecessary to relocate the municipal
tennis courts. We are currently in a position 'to proceed
with this project and submit to you for your consideration
the following information:
1. County commissioner George V. Warren will submit to the
City Council at its next regular meeting the sum of
$16,500 to defray this relocation expense. This $16,500
will consist of $14,300 from the State Road Department
and an additional $2,200 from the Board of County Com-
missioners. This sum was the negotiated amount based on
appraisals and cost estimates for returning the courts
to a condition comparable to what now exists.
2. Attached please find letter dated August 25, 1964, from
Mr. Frank C~ Feise, in response to plans and specifica-
tions prepaked by the City for said relocation. Price
quotation consists of $13,148 for relocating existing
courts, fence with extension, curbing, and sodding, as
per specifications; price to include all supervision,
labor, materials, tools and freight. In this figure,
he has substituted a concrete block curb in place of a
poured concrete curb. Additionally, there would be the
cost of new lead marking tape with copper nails, instal-
led - $600; and $75 per court for new net posts on those
courts where existing posts are not reuseable - maximum
expense here - $450, although we do not expect to replace
all of these posts. Maximum expense for Frank C. Feise
Company - $14,198.
3. Expense of sprinkler system installation, as per Engi-
neering Department drawings - aWard should be made to
Mayor and City Council
September 1, 1964
Page 2
the low bidder, Jim Womack's Sprinkler Service, in the
amount of $1,316.80.
4. The City has been reimbursed for an appraised value of
its existing tennis building. The relocation of the
courts will necessitate demolishing this building and
erecting a new structure. This expense is over and
above the existing value, but becomes necessary. The
City Manager recommends Council authorization to re-
quest a local architect on the Tennis Committee, Mr.
Kenneth Jacobson, who is familiar with the problem and
who has done numerous sketches for this project at no
cost to the City, to prepare plans and specifications
for this structure to submit to the City Council for
its consideration. It is felt that an expense of be-
tween $10,000 and $15,000 is involved. Mr. Jacobson
would perform this service for a minimum fee to the
City, which would, of course, in part depend on the
final building cost.
The identifiable expenses to date are: Frank C. Feise Com-
pany - $14,198; Jim Womack's Sprinkler Service - $1,316.80;
Total expense - $15,514.80.
Expenses not yet determined: architect's fee, cost of the
building, pine hedge replacement, repaying of parking area
with ingress and egress.
In view of the tennis tournaments scheduled for the fall,
the upcoming season, and the highway construction, we re-
spectfully request Council authorization to proceed with
the project.
Sincerely yours,
O. ~. ~oodard, ~r.
OWW/le For the City Manager
cc: Tennis Committee
Commissioner George V. Warren
City Engineer
City Clerk
Finance Director
496-~
COU~ ~U~ACtN~ - TOP OR~SlN~6 - ~UI~T - ENCLOSURES
August the Twenty-fifth, 1964 .~,e~r., P~NN~LW.~A
Mr. R. J. Holland
City Manager
City of De]ray Beach
Delray Beach, Florida
Dear Mr. Holland: Re: Tennis Courts
I have been out of the office for approximately a week and have just had
the opportunity of working out costs for the re-construction of your tennis
court layout for the city of De]ray Beach as per plans and specifications.
In speaking with Mr. Woodard, we advised him that we, up to the present
time, had been unable to obtain prices for the sprinkler system which we
would have to get through a local sprinkler man. ! suggested that this
portion of the work be carried out as a separate item which would probably
be more economical and also give you a local many who would be available
at all times for adjustments and repairs.
For the balance of the construction which would include the re-location of
the tennis courts, the re-installation of the fencing and a four foot extension
on the fence as specified, curbing and sodding of the spectators area with
our furnishing all supervision, labor, materials, tools and freight, the cost
would be Thirteen Thousand One Hundred Forty Eight Dollars ($13,148.00).
Here again, we were unable to obtain specific costs for the concrete curb
and and I would substitute a concrete block curb in its place which we have
been using on many of our installations including the city of Hollywood.
We note that specifications did not Include new lead marking tapes and new
net posts w~ch would be a separate item broken down into cost of $75.00 per
court for new deluxe removable steel net posts, furnished and installed in
concrete footings and $100.00 per court for new lead marking tapes and copper
nails installed.
and Build®Pm o~the 1~64 DAVIS CUP Chollong® Round Tenni. Coup., CleYeland Oh;o
Mr. R. J. Holland
August the Twanty-fifth, 1964
Page 2 -
Outside of the sprinkler system, I believe this just about gives you
the cost for this complete reconstruction of your layout.
We have available at the present time personnel who could start removal
of net posts, tapes, etc., and will have one of our regular construction
superintendents, either Mr. Angellcchio or Mr. Winkler, in Florida within
the next couple of week who could start actual construction of the courts.
Should you require any adclltional mrorma~on, piea~ con,dot us and we
wish to thank you for the opportunity of submitting our bid.
FCF:ph