Agenda Workshop 03-13-01 CITY COMMISSION
CITY OF DELRAY BEACH~ FLORIDA
WORKSHOP - TUESDAY, MARCH 13, 2001
6:00 P.M. FIRST FLOOR CONFERENCE ROOM
1993
The City will furnish appropriate auxiliary aids and services where necessary to afford an individual
with a disability an equal opportunity to participate in and enjoy the benefits of a service, program or
activity conducted by the City. Contact Doug Randolph at 243-7127 (voice) or 243-7199 CI'DD), 24
hours prior to the program or activity in order for the City to reasonably accommodate your request.
Adaptive listening devices are available for meetings in the Commission Chambers.
Workshop Agenda
1. Kathleen Daley- Legislative Update
2. Atlantic Grove Developers - Local Initiatives Support Corporation (LISC) Request for
Section 108 Loan Funding
3. Delray Affair - Increased Cost of Fire Rescue Services
4. Changes to Wayfinder Signage
5. Driveways and Parking Areas for Multi-Family Structures on NE 3ra Avenue
6. TV Broadcasting of City Commission Meetings
7. Commission Comments
Please be advised that if a person decides to appeal any decision made by the City Commission with
respect to any matter considered at this meeting, such person will need to ensure that a verbatim
record includes the testimony and evidence upon which the appeal is based. The City neither
provides nor prepares such record.
FROM : HcLeod & Associates PHONE NO. ; 850 224 8287 Nar. 1~ 2901 04:19PM P1
Kathlcen E. Dale), & Associates, Inc.
Governmental Con$#lta~n
108 .~. Monro~ ~tr¢cx. Suite 200 *'Tallnhasse~, Fh,rkla 32301
Phonr. 850-22,t-5300, I".~x: 850-22,1-8287 o I:.-MalI. kdal~?OOO~.~ol.¢om
To;
Through:
Through;
From:
Date;
Subject:
MEMORANDUM..
Delray City Commissioners
David Harden, City Manager
Bob Barcinski, Asst. City Manager
Kathleen Daley, Kathleen E. D,aley ~,/~it~t<~o, inc.
March 13, 2001
Meeting
Due to some unpredicted circumstances, I have decided to reschedule
by trip down to Delray Beach from Taliahassee. Although the weather
was a major problem - more importantly there are several bills, one in
particular is the Citrus Canker bill, which will b~ heard tomorrow
morning. I am planning to reschedule my trip for Monday, March 19
and will call each of you individually to set up some meetings. I don't
think we should wait until your next scheduled workshop. The
Legislature is in Session for only sixty days and I would like to meet
with you as soon as possible.
AI.$. I
Memo
To:
From:
Date:.
Re:.
David Harden, City Manager
Lula Butler, Director, Community Improvement ~
March 11,2001
Local Initiatives Support Corporation (LISC) Request for Participation in the Section 108 Loan
Guarantee/CDBG Program
ITEM BEFORE THE COMMISSION:
City Commission revisit of the request from the Developer and its non-profit partners to participate in
the Department of Housing & Urban Development's Section 108 Loan Guarantee Program. The
developer is seeking a 1.5 million-dollar loan for predevelopment and construction costs associated
with the commercial component of the project.
BACKGROUND:
The Commission considered the request originally at its workshop meeting of February 27. The
Commission directed the Developer to take this item before the Community Redevelopment Agency
(CRA) board for review and a decision of their support to pledge future TIF revenue as additional
security if required by HUD. The CRA board considered this matter at their regular meeting of March 8
and voted in support of the recommendation from the Director, Diane Dominguez, to deny the request.
Their decision was based on the following:
· TIF funds are first and foremost pledged to repay bonds that the agency has issued to purchase
properties.
The request was not part of the Atlantic Grove's original proposal and the use of TIF money to
support their project is an advantage that was not offered to the other applicants.
The Developer is back to the Commission for approval to continue with their pursuit of funding under
the Section 108 Loan Program as well as HUD's Economic Development Initiative (EDI) competitive
grant that may be applied for in conjunction w~th the loan program. Staff has consulted with a number
of Entitlement communities as well as HUD's Washington DC staff, regarding the loan program. It
appears that the Section 108 Loan Program is an excellent resource that may be used as an incentive
to encourage development in blighted and/or economically disadvantaged areas. Many communities
have successfully used this resource to leverage private investment dollars and to create public/private
partnerships. We also noticed that most communities using the loan program are large entitlement
cities or urban counties that are able to absorb repayments through their CDBG programs if developers
· Page 1
default. Small communities appear to shy away from this program because of the lack of staff
expertise and the risk and impact to annual budgets and programs. In fact, it was very difficult to get
detailed project information such as the specific uses approved under the funding, terms of loans and
project status because of staff tumover, the fact that contract monitoring is housed in one division, fiscal
management in another and/or we were often referred back to a consultant. In the State of Florida,
Jacksonville is considered the leader in using the Section 108 Loan Program to create jobs for Iow and
moderate-income persons In fact, they were identified as a "Best Practice" by HUD having been
approved for five (5) separate loans since January 1994 with five for-profit developers. The five
economic development projects represents $21.1 million dollars in Section 108 loan funds with no
CDBG dollars spent to date. All of the repayments are made from other sources, revenues from the
development and/or TIF dollars are most commonly used.
HUD's Washington, DC staff informed me that the most common source of repayments on loans to for-
profit developments is the revenue generated from the proiect. Community Development Block Grant
(CDBG) is the second source of funding and TIF or General Revenue dollars are the common source
of additional security. HUD requires the additional security because the CDBG allocation is
appropriated annually by Congress and since they cannot guarantee the appropriation, repayments on
long term loans are provided for in this manner. In most instances, projects that default do trigger
repayments from CDBG annual budgets. Thus, we will be taking a meticulous look at the developers
revenue projections, costs and marketing strategies
We have attached a chart of cities and/or counties in Florida that have used the program with the
amounts borrowed, the terms and other relevant comments for your reference. In addition, attached
are principal and interest payments considering 20-, 15- and 10-year amortization schedules. The
City's Treasurer, using the fixed interest rate established at the last Public Offering conducted in June
2000, which was 7.958 percent, developed these options. HUD does the Public Offering annually; the
next offering date, though not established, should be somewhere between May and July of this year.
The interest for Interim funding is established by using the three-month Libor rate plus 20 basis points.
We can assume that our application will not meet the timeframe for the next Public Offering, therefore,
the interim Libor rate will apply, HUD says this will change every ninety (90) days until it's fixed. The
underwriting and public cost to the city is estimated to be $10,000. The developer appears to be
looking for the City to absorb all or a significant portion of the interest payments over the term of the
loan. This support will affect our annual CDBG budget. Comparative projects submitted by LISC are
attached as a part of this transmittal. It is important to note that there is a difference between terms
offered to non-profit partners as opposed to for-profit partnerships. Although the Atlantic Grove project
includes a non-profit partnership (limited participation), it is considered a for-profit venture by staff and
the CRA.
Again, it is important to note that my comments are in relation to the terms and scenarios presented in
the proposal from LISC dated February 20, 2001. A review of the development's financial performance
statements will influence staff and the consultant's recommendation of the appropriate amount to be
borrowed and the terms we would recommend.
STAFF RECOMMENDATION:
Staff is recommending City Commission consideration of the request from LISC providing approval for
staff to submit an application under the Section 108 Loan Guarantee Program and the Economic
Development Initiative Competitive Grant Program. Commission support of the request will include the
City contracting for consultant services to assist with the application process, the possibihty of using
General Revenue as the additional security on the loan, if required by HUD; and City Commission
approval of the amount and terms negotiated prior to submitting the final applications to the Department
of Housing & Urban Development.
· Page 2
Proposed SEC 108 Loan
Principal: $1,500,000
Term: 20 Year
Rate: Taxable Rate 7.958%
Closing Date: June 1, 2001
OPTION I
Loan Period Debt Annual Debt
Balance DATE Principal Interest Service Service
1,500,000
1,500,000
1,500,000
1,500,000
1,500,000
1,500,000
1,500,000
1,500,000
1,500,000
1,455,000
1,455,000
1,405,000
1,405000
1,350 000
1 350
1 295 000
I 295 000
1 235 000
1 235 000
1 170
1 170 000
1 100
1 100 000
1 025 000
1 025 000
940 000
940 000
850 000
850 000
755 000
755 000
650 000
650 OOC
54O 000
540 000
420 000
420 000
290 000
290 OOO
150 000
150 OOC
1-Jun-01
1-Dec-01
1-Jun-02
1-Dec-02
1-Jun-03
1-Dec-03
1-Jun-04
l-Dec-04
1-Jun-05
1-Dec-05
1-Jun-06
1-Dec-06
l-Jun-07
1-Dec-07
1-Jun-0S
1-Dec-08
i-Jun-D9
1-Dec-09
1-Jun-10
1-Dec-10
1-Jun-ll
1-Dec-!l
1-Jun-!2
!-Dec-12
1-Jun-13
1-Dec-13
t-Jun-14
1-Dec-14
1-Jun~15
1-Dec-15
1-Jun-16
1-Dec-16
1-Jun-17
1-Dec-17
1-Jun-18
1-Dec-18
1-Jun-19
!-Dec-!9
1-Jun-20
1-Dec-20
1-Jun-21
130
140
150
45,000
50,000
55,000
55,000
60,000
65,000
70,000
75,000
85,000
90,000
95,000
105,000
110,000
120,000
000
000
000
59 213
59 213
59 213
59 213
59 213
59 213
59 213
59 213
57 436
57 436
55 462
55 462
53 291
53,291
51,120
51,120
48,752
48 752
46 186
46 186
43 423
43,423
40,462
40,462
37 107
37 107
33 554
33,554
29,804
29,804
25,659
25,659
21317
21,317
16,580
16580
11 448
11448
5,921
5,921
59,213
59 213
59 213
59 213
59 213
59 213
59 213
104 213
57 436
107 436
55 462
110 462
53 291
108 291
51 120
111 120
48 752
113,752
46,186
116,186
43,423
118,423
40,462
125,462
37 107
127 107
33 554
128,554
29 804
134 804
25 659
135,659
21,317
141,317
16,580
146,580
11,448
151~448
5,921
155,921
118,425
118,425
118,425
163,425
164,872
165,925
161 583
162 240
162 503
162 372
161 845
165 924
164 213
162 108
164 607
161 318
162 633
163 159
162 896
161 843
1,500 000 1,628,739 3,128,739 3,128,739
Proposed Loan to Developer
Principal: $1,500,000
Term: 20 Year
Rate: Rate 3.000%
Closing Date: June 1, 2001
OPTION I (a)
Loan Period Debt Annual Debt
Balance DATE Principal Interest Service Service
1 500
1 500
1 500
1 50O
1 500
1 50O
1 500
i 5O0
1 500,
1 430,
1,430,
1,360,
1,360,
1,285,
1,285,
1,210,
000 1-Jun-01
000 1-D~c-01
000 l-Jun-02
000 l-Dec-02
000 i-Jun-03
000 i~Dec-03
000 l-Jun-04
000 !-Dec-04
000 1-Jun-05
000 i-Dec-05
000 1-Jun-06
000 I-Dec-06
000 l-Jun-07
000 1-Dec-0?
000 i-Jun-08
000 1-Dec-08
1,210,000
1,130,000
1,130,000
1,050000
1,050 000
965000
965 000
880 000
880 000
795 000
795 000
705 000
705 000
615 000
615 000
520 000
520 000
420 000
420 000
320 000
320 000
215 000
215 000
110 000
t10000
1-Jun-09
1-Dec-09
1-Jun~10
1-Dec-10
1-Jun-ll
!-Dec-ll
i-Jun-12
1-Dec-12
i-Jun-13
i-Dec-13
l-Jun-14
i-Dec-14
1-Jun-15
1-Dec-15
!-Jun-16
l-Dec-16
i-Jun-17
1-Dec-17
1-Jun-18
!-Dec-18
1-Jun-19
1-Dec-19
1-Jun-20
1-Dec-20
1-Jun-21
70 000
70 000
75 000
75 000
80 000
80,000
85,000
85,000
85,000
90,000/
90,000
95 000
100 000
100 000
105 000
105 000
110,000
22,500
22,500
22,500
22,500
22,500
22,500
22,500
22,500
21 450
21 450
20 400
20 400
19 275
19 275
18 150
18 150
16 950
16 950
15 750
15 750
14 475
14 475
13 200
13 200
11,925
11,925
10,575
10,575
9,225
9,225
7,800
7,800
6,300
6,300
4,800
4,800
3,225
3,225
1,650
1,650
22 500
22 500
22 500
22 500
22 500
22 500
22 500
92 500
21 450
91 450
20,400
95,400
19,275
94,275
18150
98150
16 950
96 950
15 750
100 750
14 475
99 475
13 200
98 200
11 925
101 925
10 575
100 575
9 225
104 225
7,800
107,800
6,300
106,300
4,800
109,800
3,225
108,225
1,650
111 650
45,000
45,000
45,000
115,000
112,900
115,800
113 550
116 300
113 900
116 500
113 950
111,400
113,850
111,150
113,450
115,600
112,600
114,600
111 450
113 300
1,500,000 570,300 2,070 300 2,070,300
Proposed SEC 108 Loan
Principal: $1,500,000
Term: 15 Year
Rate: T&xable ~ate 7.958%
Closing Date: June 1, 2001
OPTION II
Loan Period Debt Annual Debt
Balance DATE Principal Interest Service Service
1,500,
1,500,
1,500,
1,500,
! 500,
i 500,
1 500,
1 500,
1 500,
1 420,
1 420,
1 335,
1 335,
1 240,
1 240,
1 140,
1 140,
1 030,
1 030,
910,
910
785
785
650
650
5O5
505
350
35O
185
185
000 1-Jun-01
000 1-Dec-01
000 1-Jun-02
000 1-Dec-02
000 1-Jun-03
000 1-Dec-03
000 1-Jun-04
000 1-Dec-04
000 1-Jun-05
000 1-Dec-05
000 1-Jun-06
000 1-Dec-06
000 1-Jun-07
000 1-Dec-07
000 1-Jun-08
000 1-Dec-08
000 1-Jun-09
000 1-Dec-09
000 1-Jun-10
000 1-Dec-10
000 1-Jun-ll
000 1-Dec-ll
000 1-Jun-12
000 1-Dec-12
000 1-Jun-t3
000 1-Dec-13
000 1-Jun-14
000 1-Dec-14
000 1-Jun-15
000 l~Dec-15
000 1-Jun-16
80,000
85,000
95,000
100,000
110 000
120,000
125 000
135,000
145,000
155,000
165,000
185,000
59213
59 213
59213
59 213
59213
59,213
59.213
59.213
56.055
56.055
52.699
52.699
48,949
48,949
45,002
45,002
40 659
40 659
35,922
35 922
30 988
30,988
25.659
25 659
19,935
19.935
13.816
13 816
7,303
7,303
59
59
59
59
59
59
59
139
56
141
52
147
48
148
45
155
4O
160
35
160
3O
165
25
170
19
174
13
178
7
192
213
213 118,425
213
213 118,425
213
213 118 425
213
213 198 425
O55
055 197 109
699
699 200,398
949
949 197 898
002
002 200,003
659
659 201 319
922
922 196 845
988
988 196 976
659
659 196 318
935
935 194,870
816
816 192 633
303
303 199 606
!,500 000 1,227,673 2,727,673 2,727,673
Proposed Loan to Developer
Principal: $1,500,000
Term: 15 Year
Rate: Taxable Rate 3.000%
Closing Date: June 1, 2001
OPTION II (a)
Loan Perzod Debt Annual Debt
Balance DATE Principal Interest Service Service
1,500,000
1,500,000
1,500,000
1,500,000
1,500,000
1,500 000
1,500000
1,500 000
1,500 000
1,395 000
1,395 000
1 285 000
1 285 000
1 175 000
1 175 000
1 060 000
1 060 000
940 000
940 000
815 000
815 000
690 000
690 000
560 000
560 000
425 000
425 000
285,000
285,000
145,000
145,000
1-Jun-01
1-Dec-01
1-Jun-02
1-Dec-02
!-Jun-03
l-Dec-03
1-Jun-04
l~Dec-04
i~Jun-05
1-Dec-05
1-Jun-06
1-Dec-06
l-Jun-07
i-Dec-07
1-Jun-08
!-Dec-08
1-Jun-09
1-Dec-09
1-Jun-10
1-Dec-10
1-Jun-ll
1-Dec-ll
l~Jun-12
l-Dec-t2
1-Jun-13
1-Dec-13
1-Jun-14
!-Dec-14
1-Jun-15
1-Dec-t5
l-Jun-16
105,000
110,000
110,000
115,000
120,000
125 000
125 000
130 000
135 000
140 000
140 000
145 000
22 500
22 500
22 500
22 500
22 500
22 500
22 500
22 500
20 925
20 925
19 275
19 275
17 625
17 625
15 900
15 900
14 100
14,100
12,225
12,225
10,350
10,350
8,400
8,400
6,375
6,375
4,275
4,275
2,175
2,175
22
22
22
22
22
22
22
127
20
130
19
129
17
132
15
135
14
139
12
137
10
140
8
143
6
146
4
144
2
147
500
50O
5O0
50O
5OO
5O0
5OO
5OO
925
925
275
. 275
625
, 625
900
900
. 100
100
225
225
35O
35O
4O0
400
375
375
275
275
175
175
45 00O
45 000
45
150,000
151,850
148,550
150,250
151,800
153,200
149,450
150,700
151,800
152,750
148,550
149 350
1,500,000 443,250 1,943,250 1,943 250
Proposed SEC 108 Loan
Principal: $1,500,000
Term: ~0 Year
Rate: City Rate 7.958%
Closing Date: June 1, 2001
OPTION III
Loan Period Debt Annual Debt
Balance DATE Principal Interest Service Service
500
500 000
500 000
500 000
5O0 000
5O0 000
500,000
500,000
500,000
335,000
335,000
150,000
150,000
955,000
955,000
740,000
740,000
510,000
510,000
265,000
265,000
l-Jun-01
i-Dec-01
i-Jun-02
i-Dec-02
i-Jun-03
i-Dec-03
i-Jun-04
!-Dec-04
i-Jun-05
!-Dec-05
1-Jun-06
!-Dec-06
!-Jun-07
1-Dec-07
i-Jun-08
1-Dec-08
l-Jun-09
1-Dec-09
!-Jun-10
1-Dec-10
!-Jun-ll
165 000
185 000
195 000
215 000
230 000
245,000
265,000
59
59
59
59
59
59
59
59
53
53
45
45
37
37
29
29
20
20
10
10
685
685
685
685
685
685
685
685
120
120
759
759
799
999
445
445
293
293
544
, 544
59,685
59,685
59,685
59685
59,685
59 685
59 685
224 685
53 120
238 120
45759
240 759
37 999
252 999
29 445
259 445
20 293
265 293
10 544
275 544
119,370
119 370
119 370
284 370
291 239
286,517
290,999
288,889
285,586
286,089
1,500,000 871,799 2,371,799 2,371,799
Proposed City Loan to Developer
Principal: $1,500,000
Term: 10 Year
R&te: City Rate 3.000%
Clos£ng Date: June 1, 2001
OPTION III (a)
Loan Period Debt Annual Debt
Balance DATE Principal Interest Service Service
!,500,000
1,500,000
1,500,000
1,500,000
1,500,000
1,500,000
1,500,000
1,500,000
1,500,000
1,305,000
1,305 000
1,105 000
1,105 000
900.000
900000
685000
685000
465 000
465000
235 000
235 000
1-Jun-01
1-Dec-01
1-Jun~02
1-Dec-02
1-Jun-03
1-Dec-03
1-Jun-04
1-Dec-04
1-Jun-05
1-Dec-05
1-Jun-06
1-Dec-06
1-Jun-07
!-Dec-07
1-Jun-08
1-Dec-08
1-Jun-09
1-Dec-09
1-Jun-10
1-Dec-10
1-Jun-ll
195,000
200,000
205,000
215,000
220,000
230,000
235,000
22,500
22,500
22 500
22 500
22 500
22 500
22,500
22 500
19,575
19,575
16,575
!6,575
13,500
13,500
10,275
10,275
6,975
6,975
3,525
3,525
22,500
22,500
22,500
22,5OO
22,500
22,500
22,500
217,500
19,575
219,575
16,575
221,575
13,500
228,500
10,275
230,275
6,975
236,975
3,525
238,525
45 000
45 00~
45 000
240 000
239 150
238,150
242,000
240,550
243,950
242,050
1,500,000 320,850 1,820,850 1,820,850
· London Interbank Offered Rate (Libor) Page 1 of 1
London Interbank Offered Rate (Libor)
( 2-8 Mar 2001 )
Date
2 March 2001
$ March 2001
6 March 2001
1-Month
5.1800
5.2100
5.2500
Rate (%)
3-Month
[ 6-Month 12-Month
5.0100 I 4.8700 4.8500
7 March 2001
5.2400
5.0100 [ 4.8600 4.8900
5.0300 ] 4.9100 4.9100
5.0200 I 4.9000 4.9000
8 March 2001 5.2300 5.0400 4.9000
Source 'Reuters
[Home] [Economic Indicator]
4.8600
http ://www. tfrc. co. th/t frc/cgi/inquiry/libor, exe/4461337028/english 3/11/01
Projects Utilizing Section 108 Loan
City/County Section 108 Loan Terms Project Comments
Amount Description
.... City of $45m project; 10 year loan Vistacon- CDBG was not
.lacksonville $10m 108, $35m @8%; TZF funds Manufacturing pledged, due to
loan provided by were used to pay Development - property
developer, interest Year funded development
payments. 1998 appraised at
$45m.
3r~ yr principal
payments are
due.
City of St. $4m - 108; $1m 10 year loan; Acquisition and N/A
Petersburg ED! Grant preagreement Single family
waiver, utilizing home
general funds for development;
repayment and Year funded
eventually 1997
proceeds from
sale of property.
City of Miami $5m - 108 20 yr loan; Land Development of The Non-Profit
was donated to a Foreign Trade Developer
Non-Profit Zone; Year defaulted on the
Developer. funded 1998 loan; the City is
now paying
$500k per year in
interest
payments with
CDBG funds.
City of Fort $1m project: The non-profit Dunbar Shopping The loan
Myers $500k 108; agency will begin Center; Year application
$500k EDT Grant; repayment in 6 funded 1999 process took 6
years. CDBG months from
funds will pay application to
the P&I approval from
payments this HUD. HUD has
year. no security
interest in the
deal.
City of Hollywood $8.2 - 108 CDBG funds and Hotel/Shopping N/A
proceeds from Mall
sale of affordable Development;
housing are used Year funded
for repayment of 1997
loan.
City of Tampa $1.5m - 108; N/A Land Acquisition N/A
$1,5m bank loan / Grocery Store;
Meeting Date:
Agenda Item #
March 8, 2001
Summary ~
The local USC office, on behalf of Atlantic Grove Partners, has asked the City to provide
a $1.5 million loan through HUD's Section 108 program. The funds would be used to pay
for eligible construction and predevelopment costs for the commercial component of the
Atlantic Grove project. Under the suggested scenario the City would borrow the funds
from HUD (at an interest rate that is determined at the time of the public offering) and
loan them to the developer at zero interest. Atlantic Grove would repay the principal to
the City over a 15-20 year period. The City's annual Community Development Block
Grant (CDBG) allocation would serve to guarantee repayment of the loan.
Community Improvement Director Lula Butler presented the request to the City
Commission at their workshop of February 27, 2001. The City would have to incur
several costs to apply for and process the loan, including a consultant to analyze the
project and prepare the application, and a staff person to monitor the construction
phases to ensure compliance with Davis-Bacon wage regulations. Several Commission
members expressed concerns regarding those costs. They were especially concerned
over the possibility that the annual CDBG allocation would have to be used to repay the
loan if the project went into default. They suggested that TIF funds be pledged as a
secondary source of security, and asked that the issue be brought to the CRA for
discussion.
There are at least two problems with pledging TIF funds as a potential source of
repayment. One, these funds are first and foremost pledged to repay bonds that the
agency has issued to purchase properties. Secondly, the request was not part of
Atlantic~Grove's original proposal, and the use of TIF money to support their project is an
advantage that was not offered to the other applicants. For these reasons, our legal
counsel is recommending aflainst this request.
The City Commission will discuss this item again at their workshop of March 13th, and
would like the CRA's input for that meeting.
Recommended Motion:
By motion, deny the request to use TIF funds as security for a Section 108 loan for the
Atlantic Grove project.
Submitted By: Diane Domin0~uez
rlTY I)F I)ELAI:IY BEI:I£H
DELRAY BEACH
NI-AmericaCit,/ ~ oo N.W. I st AVENUE
1993
TO: David T. Harden
City Manager
FROM: ,c~k.~Robert A. Barcinski
~r~' Assistant City Manager
DELRAY BEACH, FLORIDA 33444 - 561/243-7000
DATE: March 7, 2001
SUBJECT:
AGENDA ITEM CITY COMMISSION WORKSHOP MARCH 13, 2001
DELRAY AFFAIR - FIRE RESCUE DEPLOYMENT MODIFICATIONS
,4 CTION
City Commission is asked to consider the request from the Chamber of Commerce for the City to
absorb approximately $8,500 in additional Fire Department personnel costs, which is needed for
the Delray Affair due to operational changes.
B,4 CK GR O UND
In January, City Commission approved support for the Delray Affair with a cap on City
supported overtime of $11,500. The total estimated overtime cost presented in January was
$31,000. The estimated overtime costs for Fire Department personnel was $3,380.
Attached is a memorandum from Chief Koen outlining proposed modifications to maning
deployment for this event. The estimated additional overtime costs are between $7,500 - $8,500.
Also attached is a request received from Mr. Bill Wood requesting that the City absorb the
additional overtime costs that will be incurred as a result of the modified deployment plan.
RE COMMEND,4 TION
Staff concurs with Chief Koen's proposed modified deployment plan. Staff is recommending
that the City absorb the additional overtime costs as requested due to the fact that the plan was
modified after original approval.
RAB/tas
File:u:sweeney/agenda
Doc:Delray Affair Fire Rescue Deployment Modifications
Prfnted o~1 Recycled Paper
THE EFFORT ALWAYS MATTERS
/d.S.
~'T¢ 99
Affair
64-A 5.E. Fifth Avenue
Delray Beach, FL 33483
~ (561) 278'0424
(56~279-1380 x 22
f~61) 278'0555
charnber~delraybeach.corn
wW~.delrayaffair.corn
February 21, 2001
Mr. David Harden
City Manager
City of Delray Beach
100 NW 1st Avenue
Delray Beach, FL 33444
We are in receipt of the revised overtime costs estimates
submitted by the Fire Department for the 2001 Delray Affair.
The overtime costs have increased by $8,500 from the original
estimate submitted in December.
We certainly understand the need for the increase in fire
personnel ensuring the safety of the public. However by the
time of the revised submission, our event budget had been set.
In 1997 our total cost for City services was about $23,000. Tn
1998 we established with the City a cap of $11,500, essentially
splitting the cost. In just the last 4 years, the total costs have
increased `51% to nearly $3.5,000 in 2000. With the City's
sponsorship capped at this $11,.500 and the dramatic increases
in costs for City services, it has become extremely difficult to
meet the increasing City overtime costs. This increase in fire
personnel is well outside our budget constraints.
As it is an expenditure that has not been solicited by us, we
respectfully reques.t the City cover this increased cost of fire
rescue services.
Thank you for your attention in this matter.
Sincerely,
William 3. Wood
President
[lTV JIF I]ELRRV BEI:I[H
FIRE DEPARTMENT
DELRAY BEACH
SERVING DELRAY BEACH · GULFSTREAM · HIGHLAND BEACH
1993
MEMORANDUM
To: David T. Harden, City Manager
From: Kerry B. Koen, Fire Chief
Date: March 9, 2001
Subject:
Delray Affair - Fire Rescue Deployment Modifications
As part of my transition assessment, I reviewed the projected deployment of personnel and
equipment for this year's Delray Affair. That analysis included Fire Suppression
responsibilities, Emergency Medical Service functions, regulatory compliance matters and
command presence. As a result, I made several recommendations to you with regard to
logistics, deployment and operational strategies which now are indicated based on the layout
and configuration of the overall event, and particularly the arrangement of booths on Atlantic
Avenue. Further, the anticipated levels of congestion and public participation during the
event was more fully considered.
The fiscal impact of this review was not included in the cost estimates generated in
December, however this level of service is necessary to be able to effectively deal with risk
potentials in the area of downtown impacted by the event.
The use of the center portion(s) of Atlantic Avenue for vendor booths has negatively
impacted operational considerations, particularly in the area of fire suppression and rescue.
By not having the 18-20 foot center portion available to position pumpers and aerial
apparatus, we will be forced to depend on manual placement of ground ladders, and the
advancement of 2 1/2 inch lines by very labor intensive methods. Frankly, we will be forced
to "manhandle" this equipment if it is to be deployed quickly and efficiently. Our normal
operational profile depends much more on the use of apparatus design to accomplish
equivalent tasks.
The use of more narrow "travelways" of 12-14 feet will not provided the space necessary to
effectively position apparatus and benefit from "operational areas" which had previously
been provided. Additionally, the density of the area with reference to attendees must also be
considered in our planning, as these persons will have to be moved expeditiously to safer
areas if a fire risk occurs. All of these contingencies depend upon having sufficient personnel
in place to control the situation. Several blocks are now configured in this manor, and I have
taken a very strong position that proliferation of these impacts is not in the best interest of our
overall public safety responsibilities, and should therefore not be supported or approved by
the City.
FIRE DEPARTMENT HEADQUARTERS ° 501 WEST ATLANTIC AVENUE ° DELRAY BEACH, FLORIDA 33444
(561) 243-7400 ° SUNCOM 928-7400 · FAX (561) 243-7461
Pnnted on Recycled Paper
David T. Harden, City Manager
Delray Affair - Fire Rescue Deployment Modifications
March 9, 2001
Page -2-
To compensate for the conditions anticipated at this year's event, the following deployment
modifications are planned. Two, three person "rapid attack" crews will be deployed north
and south of Delray Affair on Northeast 2na Street and approximately 2nd Avenue; and on
Southeast 2nd Street and approximately 2nd Avenue during the event hours. Each attack unit
will be assigned either an Engine or Quint apparatus, and one will also be assigned a Brush
Unit. Hose loads on the normal first alarm assignment apparatus, as well as the apparatus
assigned to the rapid attack crews, will be reconfigured recognizing the need for expanded 2
½ hose line deployment to the interior of various blocks along the Avenue.
Additionally, we will be increasing our regulatory presence as well as maintaining an on-site
command function during the event. Emergency Medical Service dedicated deployment is
adequate and no changes are planned this year.
The additional cost estimated to cover these changes is approximately $7,500 to $8,500.
Kerry B. Koen
Fire Chief
cc: John Tomaszewski, Asst. Fire Chief
[ITY OF I]ELFII:IY BER[H
FIRE DEPARTMENT
DELRAY BEACH
1993
SERVING DELRAY BEACH
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
· GULFSTREAM · HIGHLAND BEACH
ROBERT BARCINSKI, ASSISTANT CITY MANAGER
JOHN TOMASZEWSKI, ASSISTANT FIRE CHIEF
FEBRUARY 6, 2001
REVISED OVERTIME COST ESTIMATE
The Fire Department has revised the original estimate for overtime cost to cover the Delray
Affair on April 20-22, 2001. The new estimated cost ~s $10,880 to $11,880 depending on any
available resources that can be re-assigned to this event.
Cc:
Kerry B. Koen, Fire Chief
J/ohn Tomaszewski
Assistant Fire Chief
FIRE DEPARTMENT HEADQUARTERS · 501 WEST ATLANTIC AVENUE · DELRAY BEACH, FLORIDA 33444
(561) 243-7400 · SUNCOM 928-7400 · FAX (561) 243-7461
Pr/nted on Recycled Paper
Planning & Zoning Department
MEMORANDUM
TO:
THRU:
FROM:
;~and C~ty Comm. ission
D~irector of Plan~ingland Zoning
Scott Aronson I
Parking Specialist
DATE: March 6, 2001
RE:
Wayfinder Sign Changes
As the Wayfinder Signage Program moves into Phase II the following 2 brief presentations have been
prepared for your review.
Gateway Sians:
It has been suggested that the Gateway signs being installed at locations entering and leaving the city
incorporate the "Village by the Sea" slogan in addition to the "Ali-America City" logo with the existing
"Welcome to Delray Beach".
Rules & Regulations:
The attached rules and regulations will be posted at the entrances of each of the parking lots. The
examples shown vary slightly between parking lots East or West of the Intracoastal Waterway.
E..ast
"No Pets East of Ocean Blvd (AIA)" has been added.
Lot closing times have been indicated.
West
> Lots where parking is specifically time regulated (2 or 8 Hour), have the regulation posted on the sign
at the entrance in addition to the existing interior signage. Those that are of mixed time regulations
are left to interior signage only.
), No closing time or references to pets are on these signs.
Lot Names:
During the regular meeting of March 6th regarding regular agenda item C, Parking Lot Naming, two of the
lots were inadvertently omitted.
Anchor Park == Anchor Lot
Atlantic Dunes Park == Atlantic Dunes Lot
Cc:
Bob Barcinski, Asst. City Manager
Dan Marfino, Principal Planner
Village Lot
Rules & Re.qulations
2 HOUR PARKING
NO ALCOHOLIC BEVERAGES
NO LOITERING OR TRESPASSING
NO CAMPERS, TRAILERS OR TRUCKS
NO OVERNIGHT PARKING - Subject To Fine and or Tow
NO ROLLERSKATING, SKATEBOARDING, BICYCLING or SCOOTERS
TIPS
MAKE NOTE OF WHERE YOUR CAR IS PARKED
DO NOT LEAVE PERSONAL ITEMS IN YOUR VEHICLE
PARK & LOCK YOUR VEHICLE AND TAKE YOUR KEYS
(Lots are unattended DO NOT PAY or LEAVE YOUR KEYS WITH ANYONE)
CITY OF DELRAY BEACH ASSUMES NO LIABILITY
Sandoway Lot
Rules & Re,qulations
LOT CLOSES AT 9:00 PM
NO ALCOHOLIC BEVERAGES
NO LOITERING OR TRESPASSING
NO PETS EAST OF OCEAN BLVD. (A1A)
NO CAMPERS, TRAILERS OR TRUCKS
NO OVERNIGHT PARKING - Subject To Fine and or Tow
NO ROLLERSKATING, SKATEBOARDING, BICYCLING or SCOOTERS
TIPS
MAKE NOTE OF WHERE YOUR CAR IS PARKED
DO NOT LEAVE PERSONAL ITEMS IN YOUR VEHICLE
PARK & LOCK YOUR VEHICLE AND TAKE YOUR KEYS
(Lots are unattended DO NOT PAY or LEAVE YOUR KEYS WITH ANYONE)
CITY OF DELRAY BEACH ASSUMES NO LIABILITY
CITY OF DELRrlY BEACH
CITY ATTORNEY'S OFFICE
Ail.America Cit.)'
1993
DATE:
TO:
August 29, 2000
FROM:
MEMORANDUM
200 NW 1st AVENUE · DELRAY BEACH, FLORIDA 33444
TELEPHONE 561/243-7090 · FACSIMILE 561/278-4755
Writer's Direct Line (561) 243-7090
David T. Harden, City Manager
Jay T. Jambeck, Assistant City Attorne~
SUBJECT: Driveways and Parking Areas for M~ti-Family Structures on N.E. 3'a
Avenue
Susan asked that I respond to your request for a legal analysis regarding the
Memorandum of August 17, 2000 from the Mayor on the above-referenced issue. The
question presented is whether changing the City's off street parking regulations to require
hard surface and dust free parking for all off street parking located in the City (including
those lots currently not paved) is legally permissible. The legal issue is whether
landowners may in certain circumstances have a vested right in keeping their respective
parking spaces unpaved.
In general, a person is not entitled to the "continuance of an existing law; it must
have become a title, legal or equitable, to the present or future enforcement of a
demand." Clausell v. Hobart Corp., 515 So.2d 1275, 1276 (Fla. 1987). In other
words, a person must possess a substantive vested right in order to have some claim to
the current state of the law. Id. Substantive vested rights are most commonly created by
common law, statute, contract, or by circumstances that would constitute equitable
estoppel. 10 Fla. Jur. 2d Constitutional Law § 332; Hollywood Beach Hotel Co. v. City
of Hollywood, 329 So.2d 10, 16-17 (Fla. 1976).
The City's current ordinance regarding surfacing requirements is located at
Section 4.6.9(D)(8)(a) of the City's LDRs. This section provides that:
[a]ll parking lots and parking spaces . . . shall be improved either with a
paved surface meeting Engineering Department standards, or with a hard
surface material or with some other type of surface material
acceptable to the City Engineer.
Landowners who have received explicit approval from the City Engineer to use
"some other type of surface material" that was acceptable to the City Engineer may in
some circumstances have equitable estoppel arguments. Whether they do or not depends
on the specific circumstances in a given case
One way to address potential equitable estoppel arguments is to provide a grace
period for coming into compliance, as suggested by the Mayor. Such a period for
coming into compliance has been successful in cases where municipalities have enacted
new legislation prohibiting billboards in various areas throughout the cities in question.
Lamar Advertising Assoc. of East Florida, Ltd. v. City of Daytona Beach, 450 So.2d
1145 (Fla. 5th DCA 1984). A grace period would minimize the burden to landowners
who had only recently constructed their parking areas with surfaces other than a hard
surface.
To the extent that some landowners have received a variance for their "other type
of surface material" as opposed to simple permission for a certain surface (our office
believes that some landowners may have received actual variances from, for example,
the Historic Preservation Board for certain surfaces rather than approval by the City
Engineer), then one case seems to indicate that a landowner would have an increased
entitlement to the perpetuation of a variance as opposed to a simple permission. See
Thomson v. Village of Tequesta Bd. of Adjustment, 546 So.2d 457, 458 (Fla. 4* DCA
1989). However, our office believes that the variance at issue in Tequesta, as it deals
with a variance altering the legal description of a property, is distinguishable from any
variance that would have been granted for other surface materials (i.e. the Tequesta
variance affects something of a far more permanent nature). Id. at 459.
In light of the above, the City could revise its LDR's to require hard surface and
dust free parking for all off street parking located in the City. However, depending on
the circumstances in a given case, the City might be faced with estoppel arguments from
landowners who have detrimentally relied on explicit approvals from the City Engineer.
This concern would be best addressed by providing landowners with a time to come into
compliance with the new requirement that in effect amortizes the costs expended by
landowners for their current parking surfaces.
If you have any questions or would like to discuss this matter further, please do
not hesitate to call. Please share this information with the Mayor per his request to you.
Attachments
MEMORANDUM
TO:
FROM:
DAVID T. HARDEN, CITY MANAGER
NANCY KING, STAFF ASSISTANT/PUBLICATIONS EDIq~ ~-'~
DATE:
MARCH 13, 2001
SUBJECT: COMMISSION MEETINGS IN STREAMING VIDEO
Attached is information I received from Sugar Land, Texas regarding streaming video on
the Internet.
Streaming Media is a method of making audio, video and other multimedia available in
real-time over the Internet with no download wait and no file to take up space on the hard
disk.
The City of Sugar Land broadcasts live streaming video from the council chambers and a
conference room. It is provided in two common streaming formats - Windows Media
Player and RealPlayer. Access to the stream comes from the City's Web site. Taped city
council meetings are offered online 24 hours a day. Viewers can select specific agenda
items without having to view the entire meeting.
Live streaming requires dedicated hardware including cameras, network infrastructure,
host servers, and special consideration with the Internet connectivity. The City of Sugar
Land outsourced the design and installation of their system at a cost of $9,000.
Following is a breakdown of the non-recurring costs for the City of Sugar Land's system:
Design expense $ 9,000
Project Management/Cabling/StreamGenie 55,202
Routers 3,583
Servers 9,484
Software 6,307
Miscellaneous 4,444
TOTAL: $88,020
The recurring cost to host, maintain and backup the servers, and for a data
communications line to upload the video stream to the servers is $1675 per month.
NUTSeBOLTS
Council Meetings in
Streaming Video
Sugar Land, Tex. (pop. 63,000;
David E. Neeley, ciD, manager),
makes use of software available on the
Internet to offer taped city council
meetings online 24 hours a day. The
technique, known as streaming video,
does not require downloading the
entire meeting before it can be played;
the computer reads the file as it is
being sent and plays what it has.
Hyperlinks on the city council agenda
Web page allow viewers to select and
view specific agenda items without
having to view the entire meeting, a
great improvement over old-fashioned
videotapes that require much search-
ing for specific agenda topics. Both
citizens and vendors appreciate being
able to zero in on &scussions relevant
for them. The city Web site provides
procedures for do;vnloading
RealPlayer Basic, necessary for the
streaming video method. Contact
Barbara Brcscian, Communications
Manager, 10405 Corporate Dr., Sugar
Land, Tex. 77478; 281/275-2838;
fax, 281/275-2721; e-mail,
bbrescian@cityhall.ci.sugar-hnd.tx.us;
Web site, w~wv.ci.sugar-land.tx.us.
Web 5itc for New
Interchange
Thornton, Colo. (pop. 80,000; Jack
B. Ethredge, city manager) and
Westminster, Colo. (pop. 96,000;
William M. Christopher, city man-
ager) are cooperating on construction
of a locally funded interchange on
Interstate-25, as well as a Web site
(www.i-25at136ave.corn) devoted
solely to the project. Although con-
struction is not expected to begin
until mid-2002, the Web site pro~qdes
a project overview, overhead photos, a
map linked to photos of specific sites,
a schedule, documents concerning the
environmental assessment and design,
and updates on construction. Land
around the interchange is still mostly
farmland, but because the area has
been targeted for growth, both com-
mnnities are interested in the project.
The site provides names, phone num-
bers, and e-mail links for project marl
agers in both cities. Contact Dan
Blankenship, Senior Project Coordi-
nator, 4800 W. 92nd Ave., West,nih-
stet, Colo. 80031; 303/430-2400, ext.
2099; fax, 303/426-5857; e-mail,
dblanken@ci.west-minster.co.us; or
Matt Condon, Project Manager, 9500
Civic Center Dr., Thornton, Colo.
80229; 303/538-7368; fax, 303/538-
7298; e-mail,
mcondon@ci.thornton.co.us.
Reprise: Financial
Management Task Force
In the earl), 1990s, when the financial
affairs ofNewtown To;vnship, Pa.
(pop. 20,000; Cornell Hopkins,
township manager), were in disarray,
management professionals with finan-
cial management expertise who live in
the township ;vere recruited to sen,e
on a financial management task force
(FIMTAF). Their mission was to de-
velop cost-cutting ideas for raising the
level of financial accountability and
improving the quality of township
sen'ices. W~thin six weeks, the 20-
member task force identified problem
areas, prioritized the problems, and
reported findings to the township
board of supervisors. Since 1998,
when ICMA described this task force
in Ideas in Action, former FIMTAF
members have continued to review
and comment on details of the town-
ship's annual budget. Ten FIMTAF
members have remained active in
to~vnship affairs: nvo have been elec-
ted to the board of supervisors, three
are members of the three-year-old
long-term capital planning commit-
tee, and five members are active on
other township boards and commis-
sions. The township has also set up
two other task forces modeled on the
success of FIMTAF: the community
center planning committee and the
committee on municipal building
expansion. Contact Cornell Hopkins,
Township Manager, Newtown Town-
ship, 100 Municipal Dr., Newtown,
Pa. 18940; 215/968-2800; fax, 215/
968-5368; e-mail,
cornellh@twp.newtoxvn.pa.us; Web
site, www.twp.newtown.pa.us.
Reprise: City-School-Utility
Partnership Produces Electric
Vehicle
To reduce vehicle emissions and
demonstrate environmental leadership,
Overland Park, Kans. (pop. 138,000;
John M. Nachbar, city manager),
worked with students in vocational
classes at a local high school and Kansas
City Power & Light Co. to convert a
gas-powered pickup truck from the city
fleet into an electric vehicle. When the
first vehicle ;vas finished, it was
returned--according to plan--to the
city's health and environment divis-ion
for use by city inspectors. Since 1997,
high school students have con-vetted
an additional city pickup that is used
by Overland Park's interoffice mail
carrier to deliver building-to-building
mail, a task that is supervised by the
police department. The city currently
has bids out for two add~-tional electric
hybrid vehicles for gen-eral citywide
use. Since 1997, when ICMA described
this collaborative project in Ideas in
Action, more types of electric vehicles
and electric hybrid vehicles are on the
market, with en-hanced warranty
policies, and Over-land Park has
decided it will now purchase instead of
convert. Contact Frank M. Hendricks,
Supervisor, Traffic and Support, 11900
Westgate Rd., Overland Park, Kans.
66209; 913/895-6407; fax, 913/895-
6415; e-mail, fmhendri@opkansas.org.
Looking for More Good Ideas?
Idem in Action, ICMA's popular guide
to innovative projects in local govern-
ment, brings subscribers a total of 200
innovations collected from local gov-
ernments all over the country. For
subscription information, visit
www.bookstore.icma.org, or send an
e-mail to subscriptions@icma.org.
ICMA Ne_wsletter
12
Fe.bruary 26, 2001
Sugar Land Streaming Video Project
Streaming Media is a method of making audio, video and other multimedia available in
real-time over the Internet or corporate intranets, with no download wait and no file to
take up space on your hard disk. The City of Sugar Land w~ted to utilize this
technology to deliver video of public meetings to its citizens.
Our goals were to determine if we were able to;
Offer live video of public meetings over the Internet
Provide easy access to video archives
Produce the video in real time
Minimize post production editing and staff responsibility by use of automation
· Eliminate the contract with the current camera crew
The project had three parts; Research, Design and Deployment
Research
The objective during research was to; 1 - learn about streaming video; 2 - identify the
necessary elements; 3 - determine if it was a viable alternative to replace the current
contract for camera crews and; 4 - make some preliminary cost estimates.
There were many designs available, however initial research revealed RealMedia was an
easy and inexpensive way to test. It required a computer with a video capture card,
source material (aka "audio, video and other content") and production software. In our
case we used a backup computer and purchased a video capture card for around $200.
We already had the source material in the form of VCR tapes created by the contract
camera crew. RealNetworks provided the free basic production software from their web
site. This is not as robust a solution as a dedicated streaming server but it would be a
close simulation to our vision of the final product. Playing is accomplished with
RealPlayer G2 plug-in, a free download.
After obtaining and configuring the elements to produce in RealPlayer G2 format, we
realized early in the process that citizens might want to view only a portion of the
meeting without having to sit through the entire video. Our solution was to break the
continuous video into segments we called "snipletts." Each sniplett represents the
discussions of a particular item on the agenda. We linked the sniplett to the respective
item on the agenda document. The final results were published on our web page and
tested.
Our research determined that streaming video is a common method of media transmission
and an entire industry existed in its support. Live streaming would require dedicated
hardware including cameras, network infrastructure, host services and special
consideration with the Intemet connectivity. We felt confident that streaming video over
the Internet was a realistic and achievable project for the City of Sugar Land and one that
system hardware; software and consultant experience was reasonable in cost and readily
available. Other specific considerations for the system should be;
· The value should be availability, not necessarily the quality
The system should include "snipletts" as part of the project
· We should outsource the design and installation
· We should provide two formats - Windows Media Player and RealPlayer
· We should dedicate servers because of expected file size
· Our Internet connection bandwidth should be increased
· Video should originate from both Chambers and the Council Conference room
· Multiple cameras were needed in Chambers
As a final conclusion we decided to continue our test method of video production as an
actual way to immediately offer streaming video to our citizens. The only impact to staff
was the postproduction time creating the "snipplets." We viewed this as acceptable; at
least until the final system design was created and installed. This is the method currently
in use since August 15, 2000.
Design
The objective in the design phase was to document a system design capable of
broadcasting live streaming video from both the council Chambers and Council
Conference Room. Access to the stream would be from the city's web page. We wanted
a "real time" production using as few staff resources as possible. Camera placement
needed to provide clear views of council, the speaker and optionally provide a panoramic
view of the entire room(s). Direct inputs would be necessary from other multimedia
sources such as the existing microphone system, presentation computer, video projector
and VCR, from both rooms.
We partnered with a Sugar Land consulting company to create a system design and scope
of work for the final product at a cost of $9,000.00. This vendor was experienced in
streaming video, application service providing (ASP) and had the appropriate (Tier 1)
position as an Internet Service Provider.
Deployment
Deliverables from the consultant included a system diagram, description of services, and
lists for hardware and software. Quotes were obtained for hardware, software and
cabling. The consultant provided project management. Cabling was subcontracted. The
following describes the system as it was installed;
On-Site Equipment
a. Council Chambers;
Two (2) digital cameras are permanently mounted in council Chambers.
One camera provides a fixed panorama view of the speaker; the other is
capable of moving to zoom, pan and tilt via a hand held remote control
(similar to a TV remote.) The remote control has six (6) pre-set
views/angles that can be selected by pressing the appropriate button. The
Barco projection system has a direct feed into the production console, as
well as the microphone system (including the wireless microphone.)
bo
Conference Room;
One (1) digital camera is permanently mounte, d in the Conference Room.
It provides a fixed panorama view. We added microphones to enhance the
sound recording. An additional video input is provided for the portable
LCD Projector.
Co
City Secretary's Audio Room
The production console, called a StreamGenie, is the heart of the system
and is located in a storage closet Whkre the existing microphone system is
located. About the size of a small suitcase, it is a portable PC in a
ruggadized case running Windows NT. The value added is the
StreamGenie software and video input card. It is positioned at the wiring
center of the cameras and microphone wiring design. It receives inputs
from;
· Two cameras in Chambers
· Barco projection system (includes the VCR player and video
scanner)
· Chambers microphones (includes the wireless mic)
Council Conference Room camera
· Council Conference Room LCD projector (when in use)
· Council Conference Room microphone (new one we are adding)
The StreamGenie is controlled from the City Secretary's position in
Chambers using a Keyboard/Video/Mouse (KVM) extender attached to
the StreamGenie. After starting the stream at the appropriate time, she
selects which video source to activate (camera or Barco) and/or uses the
pre-sets on the movable camera. Selecting the active view is as simple as
monitoring the display and clicking or pushing a button on the keyboard.
When Council moves to the Conference Room, the City Secretary displays
a transition logo screen. We have provided a second KVM connection to
the StreamGenie from this location. As it was in Chambers, it will be a
matter of selecting which video source to activate (camera or LCD
projector.)
Off-Site Equipment
The design included the purchase of two host servers, located at the ISP. This
positions them closer to the Internet backbone and provides faster, more reliable
access by the public than is reasonable for us to provide. The ISP provides the
data connection from City Hall, communications connectivity and firewall
security. From these servers video is provided in two common streaming formats
- Real Player and Windows Media Player. The public can choose the format they
want to receive. (At this time we are not planning to provide the Macintosh
streaming version called QuickTime.)
3. Non-Recurring Costs
Design expense $9,000
Project Management/Cabling/StreamGenie $55,202
Routers 3,583
Servers 9,484
Software 6,307
Misc. 4,444
Recurring Costs
Because the servers are located off-site, the ISP provides the daily operation,
backup and maintenance of the servers. A T1 data communications line (1.5MB
throughput) is installed between the ISP and City Hall. This line is used to upload
the video stream efficiently to the remote servers. The recurring cost to host,
maintain and backup the servers and T1 data line is $1675 per month or $20,100
per year. This cost is offset by $5,000 yearly with the elimination of the previous
ISDN line used for Internet connectivity.
Contrast this to the current videotaping cost of $300 per meeting. City Council
meets three times a month and Planning and Zoning meets twice a month. The
equivalent monthly cost would therefore be $1500 per month or $18,000 per year.
TO:
FROM:
DATE:
SUBJECT:
MEMORANDUM
DAVID T. HARDEN, CITY MANAGER
NANCY KING, STAFF ASSISTANT/PUBLICATIONS EDIT~, ~/'-'
JANUARY 31,2001
CLOSE CIRCUIT CAMERA SYSTEM FOR
COMMISSION CHAMBERS
Attached is the proposal submitted to the City by Midtown Video for a Close Circuit
Camera System, as well as the associated costs to broadcast and record City Commission
meetings.
The proposed Closed Circuit Camera System is similar to the system used by the Town
of Highland Beach, however the representative from Midtown Video recommended using
broadcast quality equipment rather than surveillance equipment. To accommodate those
who are hard of hearing, a second camera has been added to our proposed system that
would be fixed on a sign language interpreter.
Midtown Video was the company recommended to us by Adelphia Cable.
TECHNICAL EQUIPMENT AND ASSOCIATED COSTS TO
BROADCAST CITY COMMISSION MEETINGS
Two (2) Sony lightweight, compact Camera Heads with a three-CCD
chip camera system that delivers a truer representation of hard-to-
reproduce colors, such as flesh tones.
One (1) 18X zoom lens with motorized base modified for a telemetncs
system to video the meeting.
One (1) 18X zoom lens to be fixed on sign language interpreter.
One (1) 14" Sony Trinitron color monitor for camera operator
with 500 TV line resolution.
One (1) 24 Hour Time Lapse Recorder with standard 2-hour and
6-hour VHS recording to record all sessions.
One (1) Desktop Robotic Camera Control Panel with 32 Preset Shots.
Provides camera control functions that allows Pan/Tilt and
Zoom/Focus control.
One (1) digital mixer to allow image of interpreter to be superimposed on screen.
Total installation, training and one (1) year warranty
for the above system
One (1) UPS power supply surge protector
Two (2) Sign Language Interpreters
Ammal cost based on twenty-four (24) 3-hour sessions.
(40/hour x 2 interpreters x 72 hours)
One (1) Camera Operator
Annual cost based on twenty-four (24) 3-hour sessions
($25/hour x 72 hours)
$ 36,738.00
$ 2,500.00
$ 5,760.00
$ 1,800.00
TOTAL: $46,798.00
FROM': ABRAHIM RIZK PHONE NO. : 5614775303 Dec. 07 2000 02:20PM P1
M.idtow
II deo
-QUOTATION
BILL TO
CiTY OF DELP, AY BBACH
lvlRS. NANCY KiNG
]00 N. W. 1~ AVENUE
~g BBAC~ >-L 33444
SHIP TO
CITY OF DELRAY BEACH
MRS. NANCY KING
100N. V/. I~A~
: DELRAY BF, ACIt, FL 33444
P.O. NO.
TERMS ~ REP
Net 30 ~
SHIP
1:l/8/2000
QTY
1
2
2
1
I
you for yom bu~es~
ITEM CODE
/I~] SX6.?KTS
d-I l ~X6.TKl~
DXC950
PVMI4NSU
CABLES
TELEMETRICS
VEQ2601
ADA26A
INSTALL
XLR.RCA.TRANS
SR-I,910UA
CMAD2
CC1MC 12}'05
MOUNT
WJMXS0
DESCRIPTION
CANON 18X ZOOM LENs FOR TF.L~METRICS
S YS TF, M D~XC 950
CANON lgX WITH HOT SHOP. FoR DXCg$0
SONY 3CCD CA-MFar',A HEAD
SONY 14" COLOR MDNITOR WITH LOOP
CANAR~ CABLES VIDEO, AUDIO AND 13NC XLR
LOT
IELEMETRICS Q # 3365 COlVlPLETE SYSTEM
WITH 32 PRESETTABLE "SHOTS" AND UP TO It
CAMERA Oil,. PLEASE SEE QUOTg AND SYSTEM
DESERIFTION ' '-
SIGMA 1X4 EQUALI2;IN~3 VIDEO DA
SIGMA IX6 HIGH PERFORMAANCE tSOKhz
BANI)WIDTH AUDIO DA
!SYSTEM LNBTALL
TRANS. XLR-RCA/RCA~XLK
JVC TRUE 'llMli VIDEO/AUDIO Pj3OORDER
SONY POWER SUPPLY FOR DXC 950,;
SONY CAMERA CABLE FOR POWER SUI'PL~
W.&LL MOUNT FOR DXC950 AND, BOOEN. HEAD
DIGITAL AV NIIKER
· 'ROM ABKAHIM PJY_K, DIRECTOR OF
ENGINEERING
3EL 561..451-2341
BEST WAY
PRICE EACH
F.OE
""' "{'TOTAL
~24 $.Wi 74 Court, Miami, FL33155
305/669-1 1 17 · Fax: 305/66~-~)" ' ·
' 800/232-&564
· en'ia~{: j0.fo@midlownv~deo.com
4'~viv'- mtdtow, nyid .e9.do m .
4,698 00
3,440.00
4,200,00
599.00
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9,105.00
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2,300.00
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1,100.00
249.00
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4,69g 00
3,440.00
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40000
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2,300.00
250.00
1,100.00
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$36,'738,~ ·
So. ny Professionah DXC950 · Features Page 1 ot'2
Cameras & Camcorders: Compact Color: DXC950
Events
Press Releases
VVhite Papers
FAQs
GSA Contract
Where to Buy
Great for these Applications
Imaging:Boardrooms/Courtrooms
Ima.qlng:D]stance
LearningNideoconferenc
Imaging Houses of Worship
Imagin.q'lndustrlal/Scienbfic
M~croscopy
Imaging. Machine Vision/Inspection
Ima.qin~l Sports/Point of View
Compact and Lightweight
The DXC-950 is remarkably compact and lightweight (146.7 L
x 70 W x 72 H mm/670g) It can be easily installed even
where space is at a premium
On-Screen Menu
Various camera control functions can be easily and quickly
set by the MENU/FUNCTION/DATA buttons on the camera's
rear panel, the optional RM-C950 Remote Control Unit or an
exlernal computer. The function menu can be displayed on a
momtor using the camera component, Y/C RGB or composite
video s~gnal outputs.
Precise Picture Controls
The DXC-950 provides precise camera control with new
advanced funcbons such as linear matrix, shading
compensation, master pedestal, gamma selectmn and detail
level which enable optimal image color and contrast to be
reproduced whatever the situation
CCD Integration Mode Selection
The DXC-950 has the abihty to switch between F~eld or Frame
CCD integration modes with the function menu buttons on the
camera's rear panel or by using the optional RM-C950 F~eld
integration is effective for capturing moving objects, since the
charges combined from adJacent hnes are ~ntegrated over one
field (1/60s) and the picture lag is reduced when compared to
frame integrates.
Variable Speed Electronic Shutter
The DXC-950 features a variable speed electronic shutter
bruit into the CCD imagers, making it possible to capture blur-
free, clear p~ctures of high speed moving objects. In addition
to the convenbonal eight step shutter speed selection, Long
Term Exposure and Clear ScanTM is avadable by manually
selecting shutter speeds by 1 frame or 1 H steps respecbvely.
CCD IrisTM Function
The CCD Iris function, a development originated by Sony,
automatically controls exposure by electronically adJusting for
incoming light levels. This function is eqmvalent to s~x F steps
in lens iris and is effecbve in microscopy applications.
Various White Balance Control
The DXC~950 has three white balance control modes such as
AWB, ATW, and Manual (PJB Gain) to meet a w~de range of
operatmnal conditions.
Three pattern Light Metering System
.. ~/m~de~£eatures~bpg?cat=Cameras+%26+Camc~rders&subcat=C~mpact+C~~~r&m~de~=DXC95~ 2/7/00
S,ony Prot~ssional: DXC950 · Features Page 2 of 2
When desired to observe a spot in a given picture intensively,
it is possible to concentrate I~ght to that area so that the object
becomes easy lo detect under appropriate light condition.
Three pattern hght metering areas, Large (75%), Medium
(50%) and Spot (25%) can be chosen according to the light
condlbon of the object.
Flash Synchronization Function
This function enables the DXC-950 to be used in a photo
proof or podrait application by synchronizing the DXC-950
with a flash so that any shot can be idenhfied at once using a
connected monitor or printer Flash synchronization is
available when an external flash umt or photo flash slave unit
is connected to the DXC-950
Multiple Signal Outputs
In addition to a BNC connector providing a composite signal
output, the DXC-950 has a 9-p~n D-sub output connector for
component and RGB signals A YIC or VBS signal ~s also
available from the 9-pin D-sub connector simultaneously and
is selected by the function menu control buttons on the
camera's rear panel or with the opbonal RM-C950 Remote
Control Unit.
RS-232C Interface
The DXC-950 is equipped with an RS-232C interface,
allowing the ca[hera to be remotely controlled from an
external compuler by using a 8-pin connector.
Genlock Capability
The DXC-950 can be synchronized with a VBS or a BS signal
from other equipment and includes an SC/H phase
adjustment control
Color Bar Generator
Full color bars (SMPTE) can be generated as a test signal
source for system and monitor adjustment
System Flexibihty
The DXC-950 can be remotely controlled from the optional
RM-C950 and CCU-MSA. The RM-C950 operates all
functions on lhe camera rear panel, along with zoom, focus
and ins function The CCU-M5A camera control unit ~s
suitable for users who would hke to control the camera from a
d~stance.
Bayonet Mount
The DXC-950 is designed to accept 112" bayonet mount
lenses A dual hot shoe connechon is also provided to
ehminate the need for a lens to camera interconnection cable
2/3" mount lenses can also be used by connecting the
opbonal LO-32BMT lens mount adaptor
iAm, Looldnl~ For,,,
All products ~ -[-O
For Use In,..
J
protessJons ~'
jail ·
Search
Top of Page J Write Us J Sony Professional Home
Copyright 1999 Sony Electronics Inc All rights reserved.
Leg al/Trademark
~~~/m~de~features~bpg?cat=Cameras+%26+Camc~rders&subcat=C~mpact+C~~~r&m~de~=DXC9 12/7/00
Broadcasting Equipment: Video Communication Lenses: YH18x6.7 KTS Introduction Page 1 ot'2
Introduction -
Literature Request -
Email Tech Support
Press Releases
What's New at NAB
Studio Field Lenses
ENG/EFP Lenses
Optical Image
Stabilizer Lenses
Optical Image
Stabilizer Adapter
Video Communication Lenses:
YH18x6.7 KTS
Features superior image quality for
use with most 1/2" cameras for
general image capture needs.
Remote control zoom, focus, and
iris functions available via Canon's
TCR-101F, 201F, o} 301F line of
controllers.
Also available with a simple
interface for use with custom
controller.
Achieves a 6.7-121mm range of
focal length; short M.O.D. of 0.9m;
and an excellent F Stop of 1:1.4.
· 18X zoom ratio capability.
Studio Field Lenses
ENG/EFP Lenses
12X Series
18X Series
KTS/ITS Series
http ://www. usa. canon.com/indtech/broadcasteq/yh 18x67kts.html 12/7/00
ProiEssional Video Lenses: Y J18x9B KRS (ibr 2/3" ibrmat)/YH18.../2" ibrmat) Introductio Page 1 of 2
Introduction -
Features -
Specifications -
Literature Request -
Email Tech Support -
Press Releases -
What's New at NAB
Studio Field Lenses
ENG/EFP Lenses
Optical Image
Stabilizer Lenses
Optical Image
Stabilizer Adapter
Studio Field Lenses
ENG/EFP Lenses
12X Series
18X Series
IFpro Professional Video
Lenses
YJ18X9B KRS (for 2/3"format)/
YH18X6.7 KRS (for 1/2"format)
Introduction:
The 18X IFpro is the first pro-video lens ever to
feature IF technology.
Advantages of IF technology include reduced
chromatic aberrations, high and flat MTF,
ergonomic grip, special protein paint, and the
trademark IF square hood which eliminates
ghosting and flare, and allows for creative filter
work. The 18x IFpro is now available with
Canon's exclusive digital "Shuttle Shot" feature.
Canon's IFpro has a high zoom ratio in its class-
18X, a wider angular field of view-52.1° x
40.3°, and a short minimum object distance-
0.9m.
At the touch of a button Canon's 18X IFpro
delivers the Shuttle Shot feature allowing the
operator to zoom back and forth instantly
between any two positions. It can be used to
zoom to the telephoto position to check focus
and then return instantly to the original position
or you can "shuttle" between any two zoom
positions as you like.
KTSFITS Series
Graphic Purpose
Close-Up
Lenses
http://www.usa.canon.com/indtecb_/broadcasteq/yj 18krs.html 12/8/00
Sony Pro~ssional: PVM14N5U Page 1 of 1
Monitors: Presentation: PVM14N5U
GSA Contract
Where to Buy
Great for these Applications
Broadcast and Production
Medical Dental
Medical Lab/Office Practice
Medical Mmroscop3t
Medical Radlolo.qy
Pre sentah o n/D~spla_g_g
Professional Video
14" (13" viewable) Trinitron color monitor features: 500 TV
lines resolution, accepts 4 color standards
(NTSC/PAL/SECAM/NTSC4.43), 6500K color
temperature, on screen display in 5 languages, beam
current feedback, metal cabinet, universal power supply
100-240V (UL listed for 120V/50Hz only), audio, inputs: 2
composite, 2 Y/C. New features include: new picture
improvement lC and short cut operation menu.
I Am Loolilnl~ For,..
IA"pr°ducts
Fo~ Use In...
IAII professions
Sesrch
Top of Page I Wdte Us I Sony Professional Home
Copyright 1999 Sony Electronics Inc. All rights reserved.
Legal/Trademark
http://bpgprod.sel.sony .... /model.bpg?cat=-Monitors&subcat=Presentation&model=PVM 14N5 12/7/00
,Desktop Robotic Camera Control=. anel
10"
CP-D-2A
11
Optional ! '""---.
Feature Buttons'
Weatherproof,;
H-Track or
8 Cameras
leeee'
Side
Optional
Trolley/
Pedestal
or Iris~
Control
1.90"
1. Feature Buttons 5. Trolley/Pedestal and/or Iris control
2. AC Input Receptacle 6. Main Serial Port (9D Male Connector)
3. Fuse 7. Camera Control ROP Connector
4. Power Switch 8. Tally/Control Connector
- Description:
The Telemetrics CP-D-2A is a desk top control panel that communicates via RS-232/422 to Telemetrics serial pan/tilt
heads and serial receiver units. It includes Camera Select buttons 1-4 with proportional joysticks that allow Pan/Tilt
and Zoom/Focus control. The panel also allows 32 presettable "shots" P/T/Z/F in 4 banks of 8 to be entered for later
recall. Tally contact closure inputs will flash Camera Select buttons on panel. Preview/Program contact closure
outputs control video switchers. Optional control functions and four Feature Buttons are available. (CE certified.)
Specifications:
Communications
RS-232 or RS-422 bi-directional serial port
Proportional Control
Simultaneous control of pan, tilt, zoom, and focus
Preset Control
32 Preset Shots for instant recall on 4 Cameras
Overall Dimensions
10" x 9" x 3¼"
Net Weight
5 lbs.
Power
115 VAC-230VAC
Spec#?cat¢ons end features subject lo change w#houf not~ce
Options:
Feature Button Options
· Weatherproof controls: Extender, Wiper, Washer, Cam Power
· H-Track Trolley controls: Up/Down, Right/Left
· 8 Camera Select (8 presets per camera)
TrolleylPedestal Control Option
· Proportional control, Trolley left-right
· Proportional control, Pedestal up-down
Camera Control Option
· Provides camera control functions (ie. Painting, iris
control, pedestal, etc.) via manufacturers standard
remote operating panel
Ikegami, Hitachi, Panasonic and Sony
~ Contact factory to verify camera/ROP compatibility
Lens Option
· Iris control with Auto/Manual select
Te_! Em e_l'r i Inc.
6 Leighton Place
Mahwah, New Jersey, U.S,A. 07430
Phone: (201)848-9818 Fax: (201)848-9819
www. telemetdcsinc.com
11/99 pnnted in U S A.
[ '¥-t SHOPPllg(~
CCTV/' Producl $,¢om
JVC SR-L910UA 24 Hr Time Lapse Recorder
-' -' The unit has standard 2-hour and 6-hour VHS
~ recording and provide 12-hour and 24-hour time-
lapse (linear slow) recording. Another feature is audio recording
in bof, h time-lapse modes. In addition to 24-hour and 40-hour
time-repse recording, Event Recordirfg is possible, with 8-secon
sections recorded every 4 minutes in 3dl mode (2-hour) and wi
22-second sections recorded every 4 minutes in 3d2 mode (6-
hour). This allows recording over a 3-day period. Even with pow
switched off, or when the unit is set to the Stop position,
Emergency Recording automatically starts as soon as an extern
alarm signal is received. If an alarm signal is received during
Time-Lapse or Event Recording, the unit automatically switch to
Alarm Recording in the previously set mode (2- or 6-hour). The
unit itself also provides an alarm The Alarm Search/Recall
feature will find the latest of Alarm Recording, and switch to
Pause. Alarm Recall shall allow you to check the date and time
the last six alarms recorded by using the on-screen display.
When the Summer Time button is pressed, the time shall
advance by 1 hour, and when pressed again shall return to
normal. Additional features shall include: Auto Alarm Reset, Da
and Weekly Timer Recording, External Timer Recording, Auto
Repeat Recording/Auto Rewind, l-Week Timer Backup, Built-in
Time-Date Generator, (AG-A11) Optional Wired Remote Contro
Dual Mode Record Lock Function, LCD with Back Light, Hour
Meter, Camera Switching Output, Auto Off Output and Tape En
Output. Horizontal resolution (VHS-2-hour mode) is 230 lines.
The unit features a 4-video head system and high-speed FF/RE
(Less than 3 min./NV-T120 tape). The time-lapse field recorder
features Auto Head Cleaning, Noiseless Still and
Forward/Reverse Field Advance. The body is no more than 14-
3/16" wide. The power source shall be 120V AC 50/60Hz. The
unit is UL listed
Availability: Usually ships in 2-3 business days.
SR-L910UA $509.00 ~
http ://www.cctvproducts.com/cctvproducts/jvcsrl910u2 4.html 12/7/00