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Res 43-98 RESOLUTION NO. 43-98 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, SUPPORTING THE ROOTS CULTURAL FESTIVAL, INC. IN THEIR SPONSORSHIP OF THE TWENTY-FIRST ANNUAL "ROOTS CULTURAL FESTIVAL" IN THE CITY OF DELRAY BEACH, FLORIDA, AND RECOGNIZING THE 21ST ANNIVERSARY OF THIS CULTURAL EVENT IN OUR CITY. WHEREAS, the Roots Cultural Festival, Inc., is sponsoring the Twenty-First Annual Roots Cultural Festival in the City of Delray Beach from July 17th through August 9, 1998; and WHEREAS, the Roots Cultural Festival presents to the community, state and nation a view of the rich cultural heritage of the people of African ancestry in our city; and WHEREAS, this festival was originally conceived by the Jefferson Manor Homes Association in an effort to bring people together to develop pride, respect and appreciation for their community as well as the particular heritage which they bring to the city; and WHEREAS, the Roots Cultural Festival provides an opportunity for exciting experiences for all, reminiscent of the Bahamas, the West Indies, Haiti and other countries from which people of African ancestry have come to Delray Beach; and WHEREAS, the activities of the festival are to promote math, language and communication development among our youth; to promote physical fitness through sports tournaments; to promote cultural enrichment and appreciation through exhibits, creative dance and dramatic presentations; and WHEREAS, 1998 marks the 21st Anniversary of the Roots Cultural Festival, and it is appropriate that this year's theme is "Celebrating the Principles of Kwanzaa All Year Long" which emphasizes the role of the family and community in African-American culture through the principles of unity, self-determination, collective work and responsibility, cooperative economics, purpose, creativity, and faith. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1: That the City Commission of the City of Delray Beach hereby supports the Roots Cultural Festival, Inc. in their sponsorship of the 21st Annual Roots Cultural Festival in the City of Delray Beach. Section 2: That the City Commission hereby recognizes the 21st Anniversary of the Roots Cultural Festival, and commends its sponsors and supporters for holding this significant cultural event in the City of Delray Beach. PASSED AND ADOPTED in regular session on this 7th day of July, 1998. ATTEST: C~ity Cl~rk -2- Res. No. 43-98 MEMORANDUM TO: DAVID T. HARDEN, CITY MANAGER / FROM: ~ROBERT A. BARCINSKI, ASSISTANT CITY MANAGER SUBJECT: AGENDA ITEM # ~ - MEETING OF JULY 7, 1998 APPROVAL RESOLUTION NO. 43-98 AND SPECIAL EVENT REQUEST - 21st ANNUAL ROOTS CULTURAL FESTIVAL DATE: JULY 2, 1998 Action: City Commission is requested to approve Resolution No. 43-98 supporting and endorsing the 21st Annual Roots Cultural Festival to be held July 17th through August 9th, to authorize staff support for security, set-up, clean-up, to authorize the use of city facilities at no charge, to authorize the use of the city stage from August 7th through August 9th, to allow merchants along Atlantic Avenue to display the Roots flag, and to allow event signage in the medians on Atlantic Avenue. Background: Attached is a request from Mr. Tommy L. Stevens, Chairperson for the Roots Festival requesting a resolution to endorse and promote the event, use of city facilities and equipment as outlined, and City Parks and Recreation staff support and Police staff support, also attached is a detailed schedule of events. As in past years they are requesting no charges for Parks and Recreation staff support. In past years Commission has requested 50% payment of Police staff overtime, however this year in the budget approval process Commission agreed to fund Police overtime up to $6,000 verses a $2,000 cash payment to the event. Our Risk Manager and City Attorney are requesting that~ if approved, general liability insurance be provided which includes athletic participant liability. This requirement will increase their insurance costs. Recommendation: Staff recommends approval of Resolution No. 43-98, approval to utilize city facilities and equipment at no charge, approval to provide staff assistance with no charge for Parks and Recreation staff overtime and approval of Police staff overtime of up to $6,000 without charge, approval for the display of flags and signage contingent on the Director of Community Improvement final approval, and require the general liability insurance with the athletic participation requirement. ~4m~c~ Ci Roots Cultu P.O. Box 2654 De~ay Bea~, ~ofida 3~ June 8, 1998 The Honorable Jay Alperin, Mayor City of Delray Beach 100 N.W. First Street Delray Beach, Florida 33444 Dear Mayor AIperin: We are excited to announce the celebration of the 21st annual Roots Cultural Festival. It is expected that this year's event will be very successful. On behalf of the festival committee and the community, I thank the city of Delray Beach for its past support and participation. We also appreciate the annual resolution in honor of our efforts to bring positive, cultural activities to the youth and citizens of Delray Beach. We are again requesting that a resolution be granted by the city commission sanctioning the efforts of this organization through the support of the various municipal departments by working closely with the Police, Parks and Recreations, and other departments. We are certain that this event will bring positive recognition to our All America City. The community enthusiastically looks forward to the festival each year. Through our statewide contracts and national promotion we have helped cause the name of Delray Beach to become synonymous with summer cultural experiences. Attached, please find a copy of our schedule and support request list. We invite you and the commissioners to some of the festivities which are planned for July 17th through Adgust 9th. Sincerely, Tommy L. Stevens, Chairperson cc: Commissioners City Manager SUPPORT LIST 1. POLICE SECURITY 2. THE CITY TO WAIVE THE FEE FOR THE RENTAL OF THE STAGE FOR AUGUST 7th THROUGH SUNDAY, AUGUST 9th. 3. THE CITY TO ALLOW THE MERCHANTS ALONG ATLANTIC AVE. TO DISPLAY THE ROOTS FLAG. 4. THE CITY TO WAIVE FEES FOR THE USE OF FACILITIES AND STAFF FOR ALL ACTIVITIES SCHEDULED AT POMPEY PARK AND APPROPRIATE CITY FACILITIES. 5. THE CITY TO ALLOW ROOTS SIGNAGE IN THE ATLANTIC AVE. ISLANDS. ROOTS CULTURAL FESTIVAL PROPOSED ANNUAL BUDGET I. Revenue: Corporate $3,500.00 County Government $16,000.00 Foundation Grants $10,000.00 Other Private Support $9,395.00 Golf Tournament $8,000.00 Tennis Tournament $6,000.00 Basketball Tournament $8,000.00 T-Shirts $5,000.00 Concessions $8,000.00 Souvenir Book $5,000.00 Total Revenue $78,895.00 H. Expenses: Cultural Entertainment $23,450.00 Scholarships for Academic Component $13,000.00 Sound & Lighting System (Indoor & Outdoor $12,445.00 Rental of Vehicles for logistic $3,000.000 Cost for Booth Construction $4,000.00 T-Shirts for Volunteers $900.00 Port-A-lets/l) umpsters/ Waste Management $500.00 Sports Tournament Costs $12,000.00 Souvenir Books Costs $2,000.00 Gospel Fest Costs $300.00 Coronation Costs $500.00 Theatrical Presentation Cost $500.0 0 Office Space (12x300) $3600.00 Telephone (12x100) $1200.00 Insurance $1500.00 Total Expenses $78,895.00 ROOTS CUL FESTIVAL Presehted by the Sun-Sentinel JUly 17 - August 9, 1998 "Celebrating the Principles of Kwanzaa Ali Year £ong" · Utopia - Unity · Kujichagalia- SeLf-determination '~. · Ujima - Collective Work and Responsibility. · Ujamaa - Cooperative economics * Nia - Purpose · Kuumba- Creativity Friday, J61y 17th Roots Cultural Featival in cooperation with Old School Square presents Coronation of Royal Court Crest Theatre, 24 North Swinton Avenue, 7pm. Crowning afdc Roots Festival 1998 King & Qu~-n, Pri~e & Prinoess- A danca: recital presented by MAD DADS. Cost is $5 for adults. $3 fo~ children. Call Sandra Wealherspoon, Saturday, July 18tk ~'~j~ii. Pompey Park Pool, 1101N.W. 3rd Strut, 6pm. .-.._, Swimming and disco party. Ages 10-adult Cost is $5 fx~r adults, S3 for ehildr~. Voltmteets ,_ ~';'_ ne~Ied. CaE Hazel MeFarlan~, 274-0365 or Bill Mutm~, 243-7356.  ~: Sunday, July 19th :.~~!;,~; ,,:,~-, ~;:~ Christ Missionm3r Baptist Church, 125 S.W. 8th Stre~ 4pm. ??~~? :.' Program focusing on Afriean-Americam himory and em'tare. The program includes songs, :; '"' ...... poems, a~ etnamatie l~eseutatiorm. All ages. Fr~e ~lm~iom Call Io~e I~me, 735-9003. -- : ' Sunday,' July 19th Gospel Fest Pompey Park Gymnasimrg 1101 N.W. 2nd Str~-t, 7pm_ Aa explosion of 8OSl~! choirs, ensembles, and soloists in spiritual praise. All age~ Cost is $5 for adults, $3 for children, Call Sheldon Edmonds, 279-4969. · 05/3~/1998 10:29 55~2780555 DB CH/~NBER COf~NERCE P2ge-~- Roo~ Cult~i ~e~v21 ~ W~n~ay, July 2~nd You~ on P~de Pompey P~ Auflitodum, I I01 N.W. 2nd 5~e~L 7pm. A showc~e of ~e tal~m of local you~. ~e pm~ inciud~ singing, creative ~din~ ~d o~er c~afive exp~Ssion. P~K-~e 12. Ca~ is i5 for adult, ~3 for ~hild~n. Volunteers n~ded. Call ~geiaWilli~s.'276-7382. ~aa.~6 (~ .~3 F~day, July 24th Pn~pcy P~rk Auditorium, [ ~0~ NW. 2nd ~ 7pm. ~cminar fo~ing on ~ss m~agemcn~ health, ting, ~oned rctafion~h~ps ~d ocher hc[p sw~tcg~cs. Young ~ut~ ~d o~der_ Fre~ admi~mn- Vo{u~teecs needed. Call B~, 49g-5614. FNday/S~urday/Sunday July 2~26 Tern De~y B~eh Te~is Cent~, Int~afional Te~is Cent, Boston Beach Te~is Centw, ~n9, 8m4pm (Sat-S~). S~gle elim~afion, men ~d ~men s~gl~, doubl~ ~d m~ed doubl~. ~m T~ ~e~fion (ATA) s~oned. I~iom ~d adam. Co~ ~ ~0 per event Vol~ n~ded. ':' ~ Bill M~y, 243-7356. ':"' ': ":' ~cquet B~ Toment ~ ;...~, ,.:~.,,-. ~ ~1 ~t ~11. M~ ~d ~m~ s~81~ doubl~ ~d m~ doubl~. Adam. Co~ ~,~ ,~..;.,.~ ~¢~,: $15 ~ p~n for s~ ~ ~0 ~ ~on ~ ~ ~, $25 p~r ~ for ~ ~- :'t,~:;:~:~::,~:)t: ~ .,~y B~ch Goff CI~, ~00 ~d Avenue, ~7~ - ~::" cont~. Open m a~ 18 ~ Older, go~ ~d no~~ ~ MIl b~ a~. ' .._):_ ¢ ', ~e p~cip~m of tach ev~t ~11 p~ for ~e ~p ~. ~e co~ ~ $25. Vol~ ~1 Eugene He~ng at 279-1875 or ~ ~dolph ~ 27~7148. Samr~y, Ju~ 25th Players P~ De~y Beach Golf Co~ Clubho~, ~00 ~I~ A~ue, 6:3~ I0:30~. A ~n-filled ~enin8 wi~ fo~,m~ic, d~cing, d~r p~, n~g ~d ~llo~ip oppo~nities. All abes. Fr~ to golfp~ci~. ~e ~ for~ is $20. n~ed. Call Eug~n~ He,rig at 279-1~75 or Dave ~dolph at 278-7148. Page -3- Roo~ Calturul F~tival XXI Sunday, July 26th - Golf Toum~ent Detmy B~ch GolfCou~e, 2200 Hilled Awnue, 7~-2~m. ~e 13th Anaual Roe5 Go[f~[~ic is ~ 18 hol~, ~e[~a-shot golf tournament. Trophies ~d aw~s will ~ preened to~ te~s. Hoao~ Chai~ is Charles Owens, Senio~ PGA tour member. Open ~o all ag~, four ~on t~s. ~e co~ i~ $65 ~r ~e~on. En~ du~ by July 10~. Vol~t~ needed_ Call Eugene Hemng, 279-1~75 o~avid ~doiph, Monday, July 2?th ~unior Golf Clinic Detray Beach Golf Course, 2200 Highland Avenue, 8am-Noon. Oppoaunity for 500 area youth to participate in a golf clinic hosted by the Delray B~ach municipal golf course staffand Char[ie Owens, Semor PGA tour member. Fre~ admission. Volunteer~ ~eeded. Call Eugene Herring, 279-1875 or David Randolph, 278-7148. Wedncsday, July 29th Roots CMt~ral Festival in Cooperstion with Old School Square presents :: Theatrical Presentation Crest Theatre, 24 North Swinton:Avcnue, 7:30pm. · A dramatic presentation focusing on the Afrl~-Amedcan experience and the hiswry. All ages. · · Cost is $5 for adults, $'3 for children. Presentc-d by th~ Zeta Phi Beta sorority. Call Jotmice I. ;~i', Basketball Tournament -: i Pompey Park, Carver Full ,$~vi% Center, a~d Delray Bench Community Center, I Oam- lOpm. c :~ ~'C'.,/~>. :. _ .~,m for youth, and $1'/5 per team for adults. Admission for spectators is $3 for youth. $5 for ~~,- ~oluttteers needed. Call!Fmidic Gdce, 533-7363, 561-751=2917 ,~.;*:i::.--~L i'-'. FridayPS~turday/~und=y July 31-Au~tst 2 :_:;~.:,'~::_a~'~ Softball Tournament '' ~" ;i ::~ Pompey Park and Miller Park, 7Pm (FRO, I 0am-1 Opm (Sat-Sun). Men/Women softball, Little I.~gue batmbal_ l,_.Gir['s softball. Free admission for spectators. Call · Andrea Bruton, 272-34811 or Vertell Floyd 357-1558. 06/30/1998 10:29 55127805§5 DB CHAMBER COMMERCE PAGE 05 P~e -4- Roots Cultnral l~tiv~l ~ S~ay, Aunt 1st - Bowling To ent Fair Lan~ Bowling Center, 1190 W~t Bo~ton B~eh Blvd., Boynton Be~eh, l-7~m. Afluft ~di~p bowting. Q~li~ing l-4pm (~q~). ~mi-final~fin~s 5-Tpm. ~h gfize~ for top five ~wle~. Ag~ 18 and above. Co~t is $15 per squ~, ~nclufles g~ ~d sh~. Call W~Iife McGriff272-7029, Mabel Eflgecombe 243~846, Louise Seo~ 39~ 1592, Dave ~n~o[~h 278-7148, lfm Robe~ 436~165; ~ Sund:~y, Augus~ 2nd Oratorical Contest " St. Paul Baptist Church, z[6 N.W~ 10th Avenue, 7pm. Contest of oratorical skills for area students. Theme: Celebrating the Principles of Kwanzaa_ Participants may speak on a.ny element connected to the concept of Kwanzaa. Entertainment provided !~ ~Wrs. Aam W~lliaras' piano students. Elementary school-college level. Free. admission.--Plea~', lease teg/ster your intention to participat= by calling Marilyn Hanten, 736-0442. Monday, August 3rd Pompey Park Auditorium, t 102 N.W. 2nd Street, 7pm. A contest of proficiency in spelling skills for'agrades 2-12. Free admission_ Call Brenda Durden, 49S-757g. Essay Contest Pompey Park Auditoritmx, 1 !02 N~W. 2nd Street, 7pm. Participants research and va-it= essays oU the eoneept ofKwanzaa f~using on its philosophy, h/story and meaming, thc cultural implication, and ,~l;-~,~ion of thc seven principles in our daily lives. Grades 3-5, grades 6-9, grades 10-college, Pick-up amtdmp-offsites: Ama William~ 507 N_W. 2nd Street, Nadine Hart 200 N.W. 2nd StreeL Submission deadlitm is Monday, $uly 27~h at 7pm. Free admission. Call Ann Williams, 276-7382 orNadine Ha~ 276-9'812. *Good Pomp~ Park Auditorium, 1102 N.W. 2nd gtre.~ 7pm. gtndent~ particit~t~ in math contest in the lo'owing arno: Alg, bra I & II, G~ometry, Genii Math. Middle .~hool and high .~..hooL Fr~e admi.~ion- ¥olun~r~ ne,ded. Call I.~toya Gib,~on, 7~2-~628. .. 86/3.~/1998 18:29 5612788555 DB CHAMBER COMMERCE PAGE Pag~ -5- Roots C~lturml Festival ~ Wednesday, August 5th Geography, Language & Co~~cafion Development Pompey P~ Audkn~um, 1102 N.W. 2nd S~ 7pm. Acafiemic g~es wkh i~cz~onal component utiliz~g ~ ~u~$, cfiti~l ~mkmg, g~phic~ activin. Elem~n~, MiddI~ ~d H~gh ~ooi student. Fmc ~olunmers n~ded. C~I F~ces C~r, Thu~day, Au~sr 6th Pompey P~k Audko~um, ~ ~01 N.W. 2nd ~ 7pm Lc~ ~c b~[c~ of~e T~paycr ~c[~ef Act of ~997, ~ b~ics of financial pl~nmng (~adkional deductible I~, ~e ~o~ I~, long Ze~ capka{ g~n~ ~duct~ons), Educational ~fiday, August 7 Rno~ Fe~dv~ P~de P~dc l~c~up bc~ ~ ~e De~y Be~ C~ ~I, 100 N.W. F~ Av~, 6pm. P~cssion includ~ ~e ~ C~ F~val's ~ Co~ ~cs ~m co~ ..;~ .~:i~.._ aj~zn~ ~d ~d ~ p~en~o~. ~1 ~es. F~ -dmi~ion. Vol~ ne~. C~I .~-.~.,7 F~day, Auks 7~ '~; ':: ':?;~:~ "~: Pom~ P~ (fieM ~) I I01 N.W. 2nd S~ gpm, ~-,. , - ,: A p~n~on ofja~ ~d blu~. ~ ~ ~ co~~ All ~es, Vol~e~ n~ed. CMl .?;:::~ ~ Pom~ P~ 1 tOt N.W, ~ S~ 7~0~-12~0~ ~ ~::.. H~ ~ic~ ~ b~ for ~ly di~ ~ ~mL Se~i~ ~l~e ~' :.~:~ ~o~s,d~c~:PSA~~dlmm~om. Ages6~dup. - .' _::~:?>~;~:: ~ission~ C~I ~ ~lp~ 278-7148, ' -~.:.' ~:::L"~ Pom~y P~k Audito~, 1 I0I N.W. 2nd S~ 8~ - ~nn~tio~; ~ celeb~te ~uni~ ~volv~t ~d ~ci~on. All ~es. C~ is ~ for ~ul~ ~d ~3 for chi]~. ~e Roo~ H ~ me~ ~11 co,were ~m~[y br~t. All inter~ cit~ens ~ welcome. Volunt~ ne~. Call EI~ Wesley, 27g- 10l~. · 06/~i0/1998 10:29 5612780555 DB CHAMBER COMMERCE PAGE 07 ~onomics, ~o~ ~r~v~, F~). All a~. Sa~rd~y, Au~us~ 8~h Pompey P~k (field ~ge) I I01 N.W. 2nd S~ee~ ~A Ballet B~Touba D~ce TrouPe, pl~ o~er pe~ to be confi~ed. Local youth workshop ~ici~ will pe~o~ contempo~, ~ditio~i ~d ~ic~ d~ ~d d~ce. Admission. Vol~teert ne~d~. C~l Eugene He~ing, 279-1~73. S~day~ A~st 9th Gospel Pompey P~ (fie~ ~e) 1101 N.W. ~d S~; 2-8p~ - ~e 21~ ~ C~ F~ ~~i ~ ~e p~ 'Some of So~ Florida s ~ ~ ~ll ~ ~~g. ~I ages. Vul~e~ '>2~ '~"~'" n~. ~ C~ ~IL 27~27~. .,~ · ~ ~.- ': ~ YOU C~OT ~~ ~ CO~A~ P~ON ~S~D~ PL~E C~L ROOTS CULTURAL FESTIVAL XXI Presehted by the Sun-SentmeI. July 17 - August 9, 1998 "Celebrating the'Principles of Kwanzaa Ail Year Long" I ]~estival Colors; Red, Black and Green Concession Space: The cost is $100 for nonp?fit organiza~ons and $150 for others. Friday-Suuday, August 7-9, 1998~. Call Jenni_e ThoIBa5 or Shirley ?lurnmer at 276-3037 (days) or 278-1680 (evenings). S99_~enir Pro_m-am: .. . Please advertise your bu,4mess or organization/n the souvenir grogram. Ratea for support ::;!--, -..;~?::??' Full Page: $ I00 Angel: $I,$00 1/2 Page $ 60 Champ/on: $I,000 " 1/4 Page $ 35 Benefactor:. $ 500 1/SPag¢ $ 20 Supporter:. $ 250 Patron 1; 5 Contributor:. $ I25 Call CIayton Bell at 278-2782_ ','" Red t-shirt with blar. k letm~. The cost/s $9 (including eh/ldren) and $I I (7.X and a156ve)_ Call $ouni~ ITd! at 2.72..77'24_ -~' Thee is s, d~ n~d for l:ezaons will/n§ to voltmteer for duties of a §e~eral nature , · ~.~:r._.,..;,.. ~ ":'--. '_.-,;i- - ' pertaining to the oveaatI ozlpmi=mlon and implimeaxtafion of the Roots F~'t/val. Call'- Roots Festival Headquat~ 274.-0365'or the conta~-t person for the event. Academic Com_tlefition; Applications are available at Pompey Park, 110I N.W. 2nd-Avenue, and the Delray Beach Masonic Lodge at i5 N.W. 5th Avenue. Scholarship Awards for AeademlcCompefition: Winners will be presented the awards on Saturday ai~emoon August $, 1998. Drum_and Dane~ Youth .Werk~hop BalletJ3ambTouba Dance Troupe will present an eight week instructional workshop in drum and dance theory and pcactice for elementary, middle school and high school students. Free admission. Volunt~er~ needed. Call .Iounice Hill 272-7724.