Res 46-98 RESOLUTION NO. 46-98
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, AMENDING RESOLUTION NO. 75-97
ADOPTED SEPTEMBER 23, 1997, AND RESOLUTION NO. 30-98
ADOPTED APRIL 21, 1998, WHICH MADE APPROPRIATIONS OF
SUMS OF MONEY FOR ALL NECESSARY EXPENDITURES OF THE
CITY OF DELRAY BEACH, FLORIDA, FOR THE FISCAL YEAR
1997/98, BY SETTING FORTH THE ANTICIPATED REVENUES AND
EXPENDITURES FOR THE OPERATING FUNDS OF THE CITY FOR
THE FISCAL YEAR 1997/98; TO REPEAL ALL RESOLUTIONS
INCONSISTENT HEREWITH.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That Section 1. of Resolution No. 75-97 adopted
September 23, 1997, and Section 1. of Resolution No. 30-98 adopted April
21, 1998, are hereby repealed, and a new Section 1. is enacted and
amended to read as follows:
That the following sums of money, attached hereto and marked
Exhibit "A", are hereby appropriated upon the terms and conditions
herein set forth.
Section 2. That, subject to the qualifications contained in
this resolution, all appropriations made out of the General Fund are
declared to be maximum, conditional, and proportionate appropriations,
the purpose being to make the appropriations payable in full in the
amounts herein named if necessary and then only in the event the
aggregate revenues collected and other resources available during the
period commencing the 1st day of October, 1997, and ending the 30th day
of September, 1998, for which the appropriations are made, are
sufficient to pay all the appropriations in full. Otherwise, said
appropriations shall be deemed to be payable in such proportion as the
total sum of realized revenue of the General Fund is to the total amount
of revenues estimated by the City Commission to be available in the
period commencing the 1st day of October, 1997, and ending the 30th day
of September, 1998.
Section 3. That all balances of the appropriations payable
out of the General Fund of the City Treasury unencumbered at the close
of business on the 30th day of September, 1997, except as otherwise
provided for, are hereby declared to be lapsed into the City Treasury
and may be used for the payment of the appropriations which may be made
in any appropriation for the fiscal year commencing the 1st day of
October, 1997. However, nothing in this section shall be construed to
be applicable to unencumbered balances remaining to the credit of the
Water and Sewer Fund, Sanitation Fund or any Fund created by the setting
up of special revenue, but such balances shall be used in financing the
proposed expenditures of these Funds for the fiscal year commencing the
1st day of October, 1997.
Section 4. That no department, bureau, agency or individual
receiving appropriations under the provisions of this resolution shall
exceed the amount of its appropriation, except with the consent and
approval of the City Commission first obtained. If such department,
bureau, agency or individual shall exceed the amount of its
appropriation without such consent and approval of the City Commission,
the administrative officer or individual, in the discretion of the City
Commission, may be deemed guilty of neglect of official duty and may be
subject to removal therefor.
Section 5. That nothing in this resolution shall be construed
as authorizing any reduction to be made in the amounts appropriated in
this resolution for the payment of interest on, or retirement of, the
debt of the City of Delray Beach, Florida.
Section 6. That none of the monies enumerated in this
resolution in connection with the General Fund, Water and Sewer Fund,
Sanitation Fund or any other Fund of the City shall be expended for
any purposes other than those for which they are appropriated, and it
shall be the duty of the Budget Administrator and/or Finance Director
to report known violations of this section to the City Manager.
Section 7. That all monies collected by any department,
bureau, agency or individual of the City government shall be paid
promptly into the City Treasury.
Section 8. That the foregoing budget is hereby adopted as the
official budget of the City of Delray Beach, Florida, for the aforesaid
period. However, the restrictions with respect to the
expenditures/expenses of the funds appropriated shall apply only to
the lump sum amounts for classes of expenditures/expenses which have
been included in this resolution.
Section 9. That public hearings were held on the tax levy and
the budget on September 9, 1997, and September 23, 1997.
Section 10. That this resolution shall become effective
immediately upon its passage.
PASSED AND ADOPTED in regular session on this the 4th day of
August, 1998.
ATTEST:
- 2 - Res. No. 46-98
Exhibit A
BUDGET SUMMARY
CiTY OF DELRAY BEACH, FLORIDA
FISCAL YEAR 1997-1998
DOWNTOWN SPECIAL
GENERAL DEVELOPMENT ENTERPRISE REVENUE
FUND FUND FUNDS FUNDS TOTAL
CASH BALANCES BROUGHT FORWARD 529,142 47,000 3,244,492 806,127 4,626,761
ESTIMATED REVENUES:
TA~ES ~4111ages
AD VALOREFI TAXES 6.95 !8,442,840 18,442,840
AD VALOREM TAXES 0.85 2,237,220 2,237,220
AD VALOREM- DELINQUENT 233,770 233,770
AD VALOREI~ - DDA t.oo 97,530 97,530
Sales ~ Use Taxes 1,385,500 1,385,500
Franchise Taxes 3,095,000 3,095,000
Udlity Taxes 5,540,000 5,540,000
Licenses az Permits 2,190,390 2, i 90,390
Intergovernmental 5,305,890 44,170 1,832,394 7,182,454
Charges for Services 3,693,410 25,995,010 29,688,420
Fines ~ Forfeitures 601,580 601,580
Hiscellaneous Revenues 2,701,960 4,330 1,004,450 86,610 3,797,350
Ocher Financing 5ources 2t252~680 812t510 857~680 3~922~870
TOTAL REVENUES AND OTHER
FINANCING SOURCES 47~680~240 101~860 27~856~ 140 2~776t684 78~414~924
TOTAL ESTIMATED REVENUES
AND BALANCES 48~209~382 148~86~0 31~100~632 3~582t811 83~041~685
EXPENDITURES/EXPENSES:
General Government Services 5,621,677 5,621,677
Public Safety 26,460,569 26,460,569
Physical Environment 339,126 18,094,457 18,433,583
Transportation 1,323,036 1,323,036
Economic Environment 791,020 127,830 2,868,701 3,787,551
Human Services 167,340 167,340
Culture az Recreation 6,621,290 3,31 S, 108 406, 740 10, 343,138
Debt Service 3,960,210 4,660,763 8,620,973
Other Financing Uses 2t573~ 142 4~576~520 297~440 7~447~ 102
TOTAL EXPENDITURES/EXPENSES 47,857,410 127,830 30,646,848 3,572,881 82,204,969
Reserves 351~972 21~030 453~784 9~930 836~716
TOTAL EXPENDITURES AND RESERVES 48~209~382 148~860 3 lt100~632 3~582~811 83~041~685
RES. NO. 46-98
Exhibit A
BUDGET SUMMARY
CITY OF DELRAY BEACH, FLORIDA
FISCAL YEAR 1997-1998
DOWNTOWN SI
GENERAL DEVELOPMENT ENTERPRISE
FUND FUND FUNDS FUNDS TOTAL
CASH BALANCES BROUGHT FORWARD 529,142 47,000 3,244,4 806,127 4,626,761
ESTIMATED REVENUES:
TAXES Millages
AD VALOREM TAXES 6.95 18,442,840 18,442,840
AD VALOREM TAXES 0.85 2,237,220 2,237,220
AD VALOREM - DELINQUENT 233,770 233,770
AD VALOREM - DDA l.oo 97,530 97,530
Sales & Use Taxes 1,385,500 1,385,500
Franchise Taxes 3,095,000 3,095,000
Utility Taxes 5,540,000 5,540,000
Licenses & Permits 2,190,390 2,190,390
Intergovernmental 5,292,980 44,170 1,832,394 7,169,544
Charges for Services 3,693,410 25,995,010 29,688,420
Fines & Forfeitures 601,580 601,580
Miscellaneous Revenues 2,696,960 4,330 1,004,450 86,610 3,792,350
Other Financing Sources 812,510 857,680 3,922,870
TOTAL REVENUES AND OTHER
FINANCING SOURCES 47,68 101,860 27,856,140 2,776,684 78,414,924
TOTAL ESTIMATED REVENUES
AND BALANCES 4~ 382 148,860 31,100,632 3,582,811 83,041,685
EXPENDITURES/EXPENSES:
~ervices ~ 5,595,330 5,595,330
Public Safety ~ 26,430,649 26,430,649
Physical Environment ~ 332,230 18,094,457 18,426,687
Transportation // 1,324,352 1,324,352
Economic Environment ~ 814,640 127,830 2,868,701 3,811,171
Human Services ~ 167,340 167,340
Culture & Recreation ~ 6,618,380 3,315,108 406,740 10,340,228
Debt Service ~ 3,960,210 4,660,763 8,620,973
Other Financing Uses / 2,549,522 4,576,520 297,440 7,423,482
TOTAL EXPENDITURES/~NSES 47,810,563 127,830 30,646,848 3,572,881 82,158,122
/
Reserves ~ 398,819 21,030 453,784 9,930 883,563
TOTAL EXPEN/~ES AND RESERVES 48,209,382 148,860 31,100,632 3,582,811 83,041,685
ES. NO. 46-98
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: ~CITY Mg2XlAGER
SUBJECT:v AGENDA ITEM ~ ~ REGULAR MEETING OF AUGUST 4, 1998
RESOLUTION NO. 46-98 (BUDGET ADJUSTMENT)
DATE: JULY 31, 1998
This is before the Commission to consider approval of a resolution
enacting various adjustments to the FY 1998 budget. The revisions
are:
1) An increase in wastewater treatment operating costs ($500,000
from Prior Year Reserves);
2) Officially recording the action taken by the City Commission
on May 5, 1998, to bring forth remaining fund balances as of
September 30, 1997, for the State Housing Initiatives
Partnership (SHIP) Grant, the Substance Abuse Grant, and the
Neighborhood Housing Grant;
3) Establishing a budget for the $10,000 historic preservation
grant awarded by the State Division of Historic Resources,
along with the local match of $10,000 ($5,000 each from the
City and the CRA); and
4) An upward adjustment of $2,910.00 for the Children's Services
Council's out-of-school spending plan for the Parks and
Recreation Department's after school program.
Additional information and details are provided in the attached
memoranda.
Recommend approval of Resolution No. 46-98.
ref:agmemol4
Agenda Item No. elfiSh-
AGENDA REQUEST
Date: July 23, 1998
Request to be placed on:
Workshop Agenda When: August 4, 1998
XX Regular Agenda
__ Special Agenda
Description of item (who, what, where, how much): Request Commission approval of Budget Resolution
and subsequent Budget Transfer to provide additional funding for-*h.~b~ Er. utl. C~.h.l .".cg~cna! Wastewater
Treatment ~
Recommendation: Staff recommends approval. /'h
Determination of Consistency with Comprehensive Plan:
City Attorney Review/Recommendation (if applicable):
Budget Director Review (required on all items involving expenditure of funds):
Funding available '~'--"-~"~ ~-~-a.,~
Funding alternatives (if applicable)
Account No. & Description %t~-tl-~-I~'-~Z.-~.-'~'4,~4.~
Account Balance ~ ~'5(o o.~ ~
City Manager Review: Approved for agenda: E~NOHold Until:
Agenda Coordinator Review: Received:
Placed on Agenda:
Action:
Approved/Disapproved
MEMORANDUM
TO: David T. Harden, City Manager
FROM: Richard C. Hasko, P.E., ESD Director
SUBJECT: INCREASE OF BUDGET FOR CITY'S SHARE OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL PLANT (SCRWTD) OPERATIONS
DATE: July 23, 1998
During the budget process, the SCRWTD Board provides us with a copy of their proposed budget and based
upon that information, we establish our share of their operating costs. We are then billed on a monthly basis
using metered flows from the City to the Plant. Because of extraneous conditions such as seasonal occupancy,
new construction, and weather, the amounts billed can greatly fluctuate. During this fiscal year, the weather was
unusually wet causing a sharp increase in flows to the Plant. To date we have expended the $1,525,200.00
allocated for this fiscal year.
Attached is a budget transfer for $500,000.00 from Prior Year Reserves to provide funding to cover the
outstanding balance for the June 1998 invoice ($45,837) and funding for the remainder of the fiscal year.
Please direct the Finance Department to prepare the appropriate Budget Resolution and place this item on the
August 4, 1998, regular agenda for consideration by the City Commission.
RCH:cl
cc: Joseph Safford
File
MEMORANDUM
TO: Barbara Garito
Deputy City Clerk~A,~..~
FROM: Sherry Muehlberg
Administrative Manager
/
THROUGH:~ Milena L. VValinski, CGFO
Acting Finance Director
SUBJECT: Additions to Exhibit A for Budget Resolution Number 46-98
DATE: July 31, 1998
Following is an explanation of the additional revisions included in Exhibit A of Budget Resolution
Number 46-98:
Recording in the Budget Resolution an action taken by the City Commission on May 5, 1998
which brought forth the remaining fund balances as of September 30, 1997 for the State Housing
Initiative Partnership Grant in the amount of $342,135.00, the Substance Abuse Grant in the
amount of $5,255.00 and the Neighborhood Housing Grant in the amount of $38,973.00. These
fund balances were brought forward from Prior Year Surplus Account Number 118-0000-301-
18.00.
Establishing the budget for the Historic Preservation Grant awarded by the Florida Department of
State, Division of Historic Resources in the amount of $10,000.00 which was approved by the City
Commission on November 18, 1997. The City and CRA will share the local match of $10,000.00.
This also records the CRA's share of the match in the amount of $5,000.00. (Note: The
Agreement was only recently signed and expires on June 30, 1999). The Grant will be budgeted
under a State Grant Revenue Account titled Historic Preservation Grant Number 001-0000-334-
43.00. The CRA's local match of $5,000.00 will be budgeted in account 001-0000-366-05.00.
The City's local match of $5,000.00 will be transferred from the City Manager's Contingency
Account Number 001-6111-519-99.03 into Planning and Zoning's Contractual Account Number
001-2511-515-34.90.
To adjust the mid-year Budget Resolution Number 30-98 for the Children's Services Council's
Out-of-School Spending Plan from $8,850.00 to $11,760.00. The Children's Services Council of
Palm Beach County approved $11,760.00 on March 10, 1998 to the City of Delray Beach Parks
and Recreation Department's After School Program. The difference of $2,910.00 will increase
both revenues and expenditures.
sam-may
cc: Regina Frazier, Budget Administrator
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