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Res 55-98 RESOLUTION NO. 55-98 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, MAKING TENTATIVE APPROPRIATIONS OF SUMS OF MONEY FOR ALL NECESSARY EXPENDITURES OF THE CITY OF DELRAY BEACH, FLORIDA, FOR THE PERIOD FROM THE 1ST DAY OF OCTOBER, 1998, TO THE 30TH DAY OF SEPTEMBER, 1999; TO PRESCRIBE THE TERMS, CONDITIONS AND PROVISIONS WITH RESPECT TO THE ITEMS OF APPROPRIATIONS AND THEIR PAYMENT; AND TO REPEAL ALL RESOLUTIONS WHOLLY IN CONFLICT WITH THIS RESOLUTION AND ALL RESOLUTIONS INCONSISTENT WITH THIS RESOLUTION TO THE EXTENT OF SUCH INCONSISTENCY. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1. That the following sums of money, attached hereto and marked Exhibit "A", are hereby tentatively appropriated upon the terms and conditions herein set forth. Section 2. That, subject to the qualifications contained in this resolution, all appropriations made out of the General Fund are declared to be maximum, conditional and proportionate appropriations, the purpose being to make the appropriations payable in full in the amounts herein named if necessary and then only in the event the aggregate revenues collected and other resources available during the period commencing the 1st day of October, 1998, and ending the 30th day of September, 1999, for which the appropriations are made, are sufficient to pay all the appropriations in full. Otherwise, said appropriations shall be deemed to be payable in such proportion as the total sum of realized revenue of the General Fund is to the total amount of revenues estimated by the City Commission to be available in the period commencing the 1st day of October, 1998, and ending the 30th day of September, 1999. Section 3. That all balances of the appropriations payable out of the General Fund of the City Treasury unencumbered at the close of business on the 30th day of September, 1998, except as otherwise provided for, are hereby declared to be lapsed into the City Treasury and may be used for the payment of the appropriations which may be made in any appropriation for the fiscal year commencing the 1st day of October, 1998. Provided, however, nothing in this section shall be construed to be applicable to unencumbered balances remaining to the credit of the Water and Sewer Fund, Sanitation Fund or any Fund created by the setting up of special revenue, but such balances shall be used in financing the proposed expenditures of these Funds for the fiscal year commencing the 1st day of October, 1998. Section 4. That no department, bureau, agency or individual receiving appropriations under the provisions of this resolution shall exceed the amount of its appropriation, except with the consent and approval of the City Commission first obtained. If such department, bureau, agency or individual shall exceed the amount of its appropriation without such consent and approval of the City Commission, the administrative officer or individual, in the discretion of the City Commission, may be deemed guilty of neglect of official duty and may be subject to removal therefor. Section 5. That nothing in this resolution shall be construed as authorizing any reduction to be made in the amounts appropriated in this resolution for the payment of interest on, or retirement of, the debt of the City of Delray Beach, Florida. Section 6. That none of the monies enumerated in this resolution in connection with the General Fund, Water and Sewer Fund, Sanitation Fund or any other Fund of the City shall be expended for any purposes other than those for which they are appropriated, and it shall be the duty of the Budget Administrator and/or Finance Director to report known violations of this section to the City Manager. Section 7. That all monies collected by any department, bureau, agency or individual of the City government shall be paid promptly into the City Treasury. Section 8. That the foregoing budget is hereby tentatively adopted as the official budget of the City of Delray Beach, Florida, for the aforesaid period. However, the restrictions with respect to the expenditures/expenses of the funds appropriated shall apply only to the lump sum amounts for classes of expenditures/expenses which have been included in this resolution. Section 9. That this resolution shall be effective on October 1, 1998. PASSED AND ADOPTED in regular session on this the 15th day of September, 1998. ATTEST: ~/~ City C~rk ~ - 2 - Res. No. 55-98 EXHIBIT A BUDGET SUMMARY DOWNTOWN SPECIAL GENERAL DEVELOPMENT ENTERPRISE REVENUE FUND FUND FUNDS FUNDS TOTAL CASH BALANCES BROUGHT FORWARD 265,040 0 268,530 533,570 ESTIMATED REVENUES: TAXES Millages AD VALOREM TAXES 6.91 19.525.340 19,525.340 AD VALOREM TAXES 0.79 2,232,280 2,232,280 AD VALOREM-DELINQUENT 115,000 115,000 AD VALOREM - DDA 1.oo 115,510 115,510 Sales & Use Taxes 1,413,400 1,413,400 Franchise Taxes 3,277,000 3,277,000 Utility Taxes 5,766,000 5,766,000 Licenses & Permits 2,215,460 2,215,460 Intergovernmental 5,343,050 44,500 1,094,820 6,482,370 Charges for Services 4,078,170 26,944,010 31,022,180 Fines & Forfeitures 598,900 598,900 Miscellaneous Revenues 2.665,490 3.000 902,590 11.200 3.582.280 Other Financing Sources 2,355,800 50,000 940,920 3,346,720 TOTAL REVENUES AND OTHER FINANCING SOURCES 49,585,890 118,510 27,941,100 2,046,940 79,692,440 TOTAL ESTIMATED REVENUES AND BALANCES 49,850,930 118,510 28,209,630 2,046,940 80,226,010 EXPENDITURES/EXPENSES: General Government Services 5,710,870 5,710,870 Public Safety 27,541,230 27,541,230 Physical Environment 324,140 15,293,110 15,617,250 Transportation 1.317,830 1.317.830 Economic Environment 1,062,570 118,510 1,233,950 2,415,030 Human Services 163,750 163,750 Culture & Recreation 6,858,610 3,081,110 420,530 10,360,250 Debt Service 4,210,630 4,548,620 8,759,250 Other Financing Uses 2,547,860 4,548,630 297,230 7,393,720 TOTAL EXPENDITURES/EXPENSES 49,737,490 118,510 27,471,470 1,951,710 79,279,180 Reserves 113,440 0 738,160 95,230 946,830 TOTAL EXPENDITURES AND RESERVES 49,850,930 I 18,510 28,209,630 2,046,940 80,226,010 MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGER ~1 SUBJECT: AGENDA ITEM /~- REGULAR MEETING OF SEPTEMBER 15, 1998 RESOLUTION NO. 55-98 (TENTATIVE FY 1999 BUDGET) DATE: SEPTEMBER 11, 1998 Resolution No. 55-98 makes tentative appropriations of sums of money for all necessary expenditures of the City for fiscal year 1999. The tentative appropriations are set forth in Exhibit "A" to the resolution. Pursuant to the City's Charter and TRIM requirements, a public hearing must be held prior to the adoption of the tentative budget. Final adoption of the budget for FY 1999 is scheduled for September 22, 1998. ref:agmemo22 co_' NOTICE OF PUBLIC HEARING TENTATIVE BUDGET AND PROPOSED MILLAGE RATE CITY OF DELRAY BEACH oCTOBER 1, 1998": SEPTEMBER 301 The City of Delray Beach, Flodda will be holding a Public Heating on the Proposed Budget for 1998-99 on 'r~esda~_. Se_~temb~' 15. 1998 at 7:0~ PM in the Commission Chambers at City Hall, 100 N.W. 1st Avenue. All citizens are invited to attend the hearing and may make written or oral.comments or ask questions, regarding the budget. ' EXHIBIT A · BUDGET SUMMARY " ' . . . 13OlilR~lO~ ' ' SPECIAL,'~ · "~' '"! ~' '.- ?" '~"~ GENEI~ML' DEVELOPMENT ENTERPRI~ FUND FUND FUNDS ' FUNDS TOTAL CASH BALANCES BROUGHT FORWARD 265,040. 0 268,530 (~ 533,570 ESTIMATED REVENUE~.: TAXES Miia~- AD VALOREM TAXE$ '" .... ~ e.~t 19,525,340~'~' '~':" ~'~ f'~'~'"~": '" ""' ~"19,525,340~' AD VALOREM TAXES 0.7~ 2,232,280 2,232,280 AD VALOREM-DEMNQUENT 115,000 115,000 AD VALOREM - DDA t.0o 115,510 115,510 Sales & Use Taxes 1,413,400 Franchise Taxes 3,277,000 3,277,000 Utility Taxes 51766,000 .... 5,766,00~-. Licenses & Permits 2,215,460 2,215,460 Intergovemrnental 5,343,050 44,500 1,094,82G~ 6,482,370 Charges for Services 4,078,170 26,944,010 31,022,180 Rnes& Forfeitures 598,900 598,900 Miscellaneous Revenues 2,665,490 3,000 902,590 11,200 3,582,280 Other Financing Sources 2,355,800 50,000 940,920 3,346,720 TOTAL REVENUES AND OTHER · FINANCING SOURCES 49,585,890 118,510 27,941,100 2,046,940 79,692,440 TOTAL ESTIMATED REVENUES AND BALANCES 49,850,930 118,510 28,209,630 2,046,940 80226,010 EXPENDITURES/EXPENSF.~ & . ' General Govemment sawice~-, 5,710,870 - 5,710,870' - Public Safety 27,541,230 27,541,230 Physical Environment 324,140 15,293,110 15,617,250 Transportation 1,317,830 1,317,830 Economic Environment 1,062,570 118,510 1,233,950 2,415,030 Human Services 163,750 163,750 Culture & Recreation 6,65~,610 3,081,110 420,530 10,360,250 Debt Service 4,210,630 4,548,620 8,759,250 Other Financing Uses 2,547,860 4,548,630 297,230 7,393,720 TOTAL EXPENDITURES/EXPENSES 49,737,490 118,510 27,471,470 1,951,710 79,279,180 Reserves 113,440 0 738,160 95,230 946,830 TOTAL EXPENDITURES AND RESERVES 49,850,930 118,510 28,209,630 2,046,940 80,226,010 THE TENTATIVE, ADOPTED AND/OR FINAL BUDGETS ARE ON FILE IN THE OFFICE OF THE ABOVE MENTIONED TAXING AUTHORITY AS A PUBLIC RECORD. The proposed budget may be inspected at the office of the City Clerk at City Hall, 100 N.W. 1st Avenue, Delray Beach, Florida from 8:00 A.M. to 5:00 P.M. Monday through Friday except holidays. The Commission will meet in the Commission : Chambers at City Hall on the 15th day of September, 1998 at 7:00 RM. (or at any continuation of such meeting which is set . by the Commission) at which time the resolutions will be read by title only and all persons interested will be given an opportu- nity to be heard. Please be advised that if a person or persons decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting or heedng, such person Will need a record of these proceedings, and for this purpose such persons may need to ensure that a ved3atim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. The City does not provide or prepare such record. CITY OF DELRAY BEACH " · ALISON MacGREGOR HA~ - CITY CLERK Publish: Friday, s~ptember 4, 1998 BOCA PATON NEVVS MEMORANDUM TO: Joe Safford Director of Finance FROM: Alison MacGregor Harty(~ City Clerk DATE: August 20, 1998 SUBJECT: FY 1998-99 Budget Procedure/Deadlines Per. Charter and Chapter 200.065 F.S.: Charter Section 4.05 (d) requires a public hearing on the budget to be held at the first regular Commission meeting in September, or September 15, 1998. Notice of the hearing must be published by the Clerk's office at least one week in advance. A condensed copy of the proposed budget shall be published. A copy of last year's ad is attached (Exhibit "A"). To comply with the deadline, we want to publish on Friday, September 4, 1998. The newspaper requires we have the ad to them a minimum of two (2) days prior to publication. It is imperative that the Clerk's office receive the final, proofed ad from Budget no later than 12 Noon on Tuesday~ September Iv 1998. At the September 15* regular meeting, we will have three (3) resolutions for consideration. One for tentative levy of tax on ali properties within the City; one for tentative levy of tax on all properties within the DDA; and one for tentative appropriations of sums of money for all necessary expenditures of the City for fiscal year 1999. Upon adoption, the percent (if any) by which the proposed millage rate exceeds the rolled-back rate must be publicly announced. That percent shall be characterized as the percentage increase in property taxes tentatively adopted by the City Commission. Within 15 days of the meeting adopting the tentative budget, we have t° advertise the City's intent to finally adopt a millage rate and budget. A public hearing per Charter Section 4.05(e) to finalize the budget and adopt a millage rate must be held not less than two (2) days nor more than fi.ye (5) days after the day that the advertisement is published. The final budget hearing will be on September 22, 1998, so we need to publish the final budget ads (Exhibit "B") on September 18, 1998. Refer to F.S. 200.065 (3) for details as to form and content requirements; note F.S. 200.065(3) (i) provides that "NOTICE OF BUDGET HEARING" ad need not be ~ page or have 18 point headline. We will forward draft ads to the newspaper on Tuesday, Septem~-r 15~, for set-up and space reservation. Depending on the outcome of the September 15~ meeting, any changes to the draft ads must be received by the City Clerk's office LO later than 12 Nogn on Wednesday~ September 16~ 1998, so the ads can be finalized with The News. AMH/slm ex: David T. Harden, City Manager Susan Ruby, City Attorney Regina Frazier, Budget Administrator Barbara Garito, Deputy City Clerk Sue Maloney, City Clerk's office (Hand Deliver to Newspaper) Sherry Muehlberg, Administrative Manager/Finance Department $:CityCledv'Sue's Foldet/BUDGET1998-~11ne~ Boca'Raton ~lews, Tuesday, September ~, 1997 'NOTICE OF PUBLICiHEARING 7. "TEN rATIVEB iDGET AND pROPoSED MILLAGE RATE · 'CITY'OF DELRAy BEACH 'OCTOBER 1, 1997.-SEPTEMBER 30, 1998 ' ~ ~- * . ~ - . .. The Ci~6f Delray Beach, .Florida will ~ holding'~'~Ublic Healing '~":' :''' ' ' on the Proposed Budget for 199,-_- 98 on ~e~day, ~e~em~r g. 1~7 at 7:~ P~ i~ ~e ~mmission Chambem at Ci~ Hall, 100 N.W: ~lst~Av~nUe;:AII citizens are invited to a~end the ~e~ng a~d may make~Wh~eh or oral comments or a k ~ueSt~on . s s regarding ~e budge~ ~ :' ...~; .;;':;..~ -."~-~' .~' ' ~.:;-:;-: ~;: . BUDGET ~~N .... ~' :~ SPECIAL - GENE~L DEVELOP~E~ E~RPRI~E ~EVENUE ' FUND' FUND ~NDS FUNDS ~TAL CASH BA~N~ ~ROUG~ FO~ARD 2~,~ 47,~ ~,~ ~' ' ' ' 0' 1,101 ,~0 ~MA~ RE~NuE~: T~ES' '~ .... ' Mil~ AD VALOREM T~ES 7.~ 18,424,150 . · ' ' "~-*- *.- 18,424,150 ~ V~OREM T~ES 0.~ 2,237~ 2,237~0 ~ VALOREM-DELINQUE~ ~,~ ~V~OREM -.DDA:. . ~.~ 97~ ~* ~' 97,~ ~ & U~T~es - 1,~,~ 1,~,~ ~.T~es 5,~,~ '5,~6,~ ~s & ~ 2,1~,3~ . : 2,1~,3~ Inte~mmental 4,973,310 5,~ 1 ,~,~0 6,~,670 ~s ~r ~s 3,6~,7~ 25,995,010 29,652~ ,4~,~0 46~,~0 M~I~ R~nues ~5~,~0 4,~ 1 ,~,4~ 2~,2~ 3,~0,410 ~her F~ Sou~ 2,~,~0 819,110 ~9,920 3~31,T10 .~AL R~ENUES AND ~ER :' ~NC~.a SOURCES ~,7~,~0 10~,~0 ~,~,~0 ~;S~,~0 W.~,~0 ~AL E~MA~D REVENUES I ~ND ~NC~ . ~,S~,~ ~,~0 ~S,~S~0 2~Sa,570 7e,~,~20 '*~*.~:~-. -... , - · ~neml Go~m~ ~ices 5,5~,1~ ' 5,5~,190 - Pua~ ~ . .;:.,' . . ~,~7s,4~ .... ' ~,~7s,4~ P~i~ E~ment 318,a10 15,~,6~ .15,898,~ Transition 1 .~5,7~ 1 ,~5,7~ ~ ~r~ 747,~0 127,~ 1,~9,810 2,565,~0 H~n '~w~s I~g,240 18g,240 CuEure & R~mmion 6,~0,3~ 3,~,7~ ~,740 10,I~,g20 ~t ~ 3,~I0 4,~9,g10 8,g27,~ ~r Fin~cing U~ 2,057,2~ 4,~,~0 ~g7,~ ~,7~,~0 ~AL ~END~RE~PENS~ .. ~,813~70 127,~ 27,~,310 ~,393,g~ ~,~,~ ~'; Rm~a 167,070 21 ,~ 62g,~ ~,~ 1,0~,~20 ~ ~D~RES ~D RESE~ ~,9~,~ 1~,~0 28,6~ 2,598,~0 78,~,~0 THE TE~ATIVE, ADOP~D AND/OR FINAL BUDGES ARE ON FI~ IN THE OFFICE OF THE ~OVE ME~IONED T~ING A~HOR~ AS A PUBLIC RECORD. · ~e pro~sed .budget may ~ i~ed at the office of the C~ Clerk at C~ Hall, 100 N.W. 1st ' Avenue, Delmy ~ach, Florida ~m 8:00 A.M. to 5:00 P.M. Monday through Friday except holidays. ~e Commission will meet in the Commission Chambem at Ci~ Hall on the ~h day of Septem~r, 1997 at 7:~ RM. (or at any ~ntinuation ~ such meeting which is set by ~e Commission) at which time the msol~ons will ~ mad.by title only and all persons interested will. ~ given an oppo~bni~ - to ~ hea~. Please ~ a~ised ~at E a pemon or ~mons decides to ap~al any decision made by · e C~ Commission ~h resp~ to any~maEer considered at this meeting or hearing,' such person ~!1 ~eed a re~ of these p~dings, and ~r ~is pu~ose such. pe~0nsmay need:to eRsure'that ~ ':~ ve~atim re~ of ~e p~ding is made, which m~ includes the t&stimony and ~idenCe' '~_ ' ,upon Which the ap~al is to ~ based.~e Ci~ d~s not p~vide or prepare such record. ~'. C~ OF DELRAY BEACH. ' ' ' ALISON MACGREGOR HAR~ CI~ CLERK Publish: Tuesday, September 2, 1997 . B~a Raton News' Ad ~835 '