Res 63-98 RESOLUTION NO. 63-98
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, MAKING APPROPRIATIONS OF
SUMS OF MONEY FOR ALL NECESSARY EXPENDITURES OF
THE CITY OF DELRAY BEACH, FLORIDA, FOR THE PERIOD
FROM THE lST DAY OF OCTOBER, 1998, TO THE 30TH DAY
OF SEPTEMBER, 1999; TO PRESCRIBE THE TERMS,
CONDITIONS AND PROVISIONS WITH RESPECT TO THE
ITEMS OF APPROPRIATIONS AND THEIR PAYMENT; AND TO
REPEAL ALL RESOLUTIONS WHOLLY IN CONFLICT WITH
THIS RESOLUTION AND ALL RESOLUTIONS INCONSISTENT
WITH THIS RESOLUTION TO THE EXTENT OF SUCH
INCONSISTENCY.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That the following sums of money, attached
hereto and marked Exhibit "A", are hereby appropriated upon the
terms and conditions herein set forth.
Section 2. That, subject to the qualifications contained
in this resolution, all appropriations made out of the General Fund
are declared to be maximum, conditional and proportionate
appropriations, the purpose being to make the appropriations payable
in full in the amounts herein named if necessary and then only in
the event the aggregate revenues collected and other resources
available during the period commencing the 1st day of October, 1998,
and ending the 30th day of September, 1999, for which the
appropriations are made, are sufficient to pay all the
appropriations in full Otherwise said appropriations shall be
· ,
deemed to be payable in such proportion as the total sum of realized
revenue of the General Fund is to the total amount of revenues
estimated by the City Commission to be available in the period
commencing the 1st day of October, 1998, and ending the 30th day of
September, 1999.
Section 3. That all balances of the appropriations
payable out of the General Fund of the City Treasury unencumbered at
the close of business on the 30th day of September, 1998, except as
otherwise provided for, are hereby declared to be lapsed into the
City Treasury and may be used for the payment of the appropriations
which may be made in any appropriation for the fiscal year
commencing the 1st day of October, 1998. Provided, however, nothing
in this section shall be construed to be applicable to unencumbered
balances remaining to the credit of the Water and Sewer Fund,
Sanitation Fund or any Fund created by the setting up of special
revenue, but such balances shall be used in financing the proposed
expenditures of these Funds for the fiscal year commencing the 1st
day of October, 1998.
Section 4. That no department, bureau, agency or
individual receiving appropriations under the provisions of this
resolution shall exceed the amount of its appropriation, except with
the consent and approval of the City Commission first obtained. If
such department, bureau, agency or individual shall exceed the
amount of its appropriation without such consent and approval of the
City Commission, the administrative officer or individual, in the
discretion of the City Commission, may be deemed guilty of neglect
of official duty and may be subject to removal therefor.
Section 5. That nothing in this resolution shall be
construed as authorizing any reduction to be made in the amounts
appropriated in this resolution for the payment of interest on, or
retirement of, the debt of the City of Delray Beach, Florida.
Section 6. That none of the monies enumerated in this
resolution in connection with the General Fund, Water and Sewer
Fund, Sanitation Fund or any other Fund of the City shall be
expended for any purposes other than those for which they are
appropriated, and it shall be the duty of the Budget Administrator
and/or Finance Director to report known violations of this section
to the City Manager.
Section 7. That all monies collected by any department,
bureau, agency or individual of the City government shall be paid
promptly into the City Treasury.
Section 8. That the foregoing budget is hereby adopted as
the official budget of the City of Delray Beach, Florida, for the
aforesaid period. However, the restrictions with respect to the
expenditures/expenses of the funds appropriated shall apply only to
the lump sum amounts for classes of expenditures/expenses which have
been included in this resolution.
Section 9. That this resolution shall be effective on
October 1, 1998.
PASSED AND ADOPTED in regular session on this the 22nd day
of September, 1998.
ATTEST:
~City-C~rk
- 2 - Res. No. 63-98
EXHIBIT A
BUDGET SUMMARY
DOWNTOWN SPECIAL
GENERAL DEVELOPMENT ENTERPRISE REVENUE
FUND FUND FUNDS FUNDS TOTAL
CASH BALANCES BROUGHT FORWARD 265,040 0 268,530 533,570
ESTIMATED REVENUES:
TAXES Millages
AD VALOREM TAXES 6.91 19,525,340 19,525,340
AD VALOREM TAXES 0.79 2,232,280 2,232,280
AD VALOREM - DELINQUENT 115,000 115,000
AD VALOREM - DDA 1 .oo 115,510 115,510
Sales & Use Taxes 1,413,400 1,413,400
Franchise Taxes 3,277,000 3,277,000
Utility Taxes 5,766,000 5,766,000
Licenses & Permits 2,215,460 2,215,460
Intergovernmental 5,343,050 44,500 1,094,820 6,482,370
Charges for Services 4,078,170 26,944,010 31,022,180
Fines & Forfeitures 598,900 598,900
Miscellaneous Revenues 2,665,490 3,000 902,590 11,200 3,582,280
Other Financing Sources 2,355,800 50,000 940,920 3,346,720
TOTAL REVENUES AND OTHER
FINANCING SOURCES 49,585,890 118,510 27,941,100 2,046,940 79,692,440
TOTAL ESTIMATED REVENUES
AND BALANCES 49,850,930 118,510 28,209,630 2,046,940 80,226,010
EXPENDITURES/EXPENSES:
General Government Services 5,707,820 5,707,820
Public Safety 27,541,230 27,541,230
Physical Environment 324,140 15,276,900 15,601,040
Transportation 1,320,880 1,320,880
Economic Environment 1,062,570 118,510 1,233,950 2,415,030
Human Services 163,750 163,750
Culture & Recreation 6,858,610 3,081,110 420,530 10,360,250
Debt Service 4,210,630 4,548,620 8,759,250
Other Financing Uses 2,547,860 4,548,630 297,230 7,393,720
TOTAL EXPENDITURES/EXPENSES 49,737,490 I 18,510 27,455,260 1,951,710 79,262,970
Reserves 113,440 0 754,370 95,230 963,040
TOTAL EXPENDITURES AND RESERVES 49,850,930 118, 510 28,209,630 2,046,940 80,226,010
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
4
R O UTION
YEAR CAPITAL IMPROVEMENT PLAN
DATE: SEPTEMBER 18, 1998
Resolution No. 63-98 makes appropriations of sums of money for all
necessary expenditures of the City for fiscal year 1999. The
appropriations are set forth in Exhibit "A" to the resolution.
Pursuant to the City's Charter and TRIM requirements, a public
hearing must be held prior to the adoption of the budget.
Recommend approval of Resolution No. 63-98 adopting the City's
budget for FY 1999.
As a related item, Commission is asked to approve the Five Year
Capital Improvement Plan for fiscal years 1999 through 2003 and
the Capital Improvement Budget.
The Capital Improvement Plan (CIP) is a listing of the projects
with capital expenditures over $25,000 which the City plans to
initiate over the next five fiscal years. The Capital Improvement
Budget (CIB) is the first year of that plan to which the City
Commission will commit as part of the adopted annual budget.
On September 14, 1998, the Planning and Zoning Board, as Local
Planning Agency, formally reviewed the Capital Improvement Plan
and Capital Improvement Budget as required by the Capital
Improvement Element of the Comprehensive Plan. The Board, by
motion, made a finding that both the CIP and CIB are consistent
with the Comprehensive Plan.
I recommend the City Commission accept the finding of the Planning
and Zoning Board that the Capital Improvement Plan and the Capital
Improvement Budget are consistent with the Comprehensive Plan, and
approve same.
ref:agmemo22 ~2~P ~ ~-O
PLANNING AND ZONING DEPARTMENT MEMORANDUM
TO: DAVID T. HARDEN
CITY MANAGER
FROM: DIANEDiRECToRDOMINGUEZ,oF PLANNINGAICP .~Ni~/:-~i ~Z.0NiNo
SUBJECT: PLANNING AND ZONING BOARD REVIEW OF THE
CAPITAL IMPROVEMENT PLAN
DATE: SEPTEMBER 18, 1998
The Planning and Zoning Board held a special meeting on September 14, 1998
to review the Capital Improvement Plan for consistency with the Comprehensive
Plan. Environmental Services Director Richard Hasko was in attendance to
respond to questions regarding specific projects.
After a brief discussion, the Board voted 5-0 (McCarthy and Eliopoulos absent) to
make a finding that the proposed Capital Improvement Plan and Capital
Improvement Budget are consistent with the Comprehensive Plan.
MEETING OF: SEPTEMBER 28, 1998
AGENDA ITEM: IliA. STATEMENT OF FINDING REGARDING
CONSISTENCY OF THE PROPOSED CAPITAL
IMPROVEMENT PLAN (ClP) WITH THE
COMPREHENSIVE PLAN
The item before the Board is that of making a finding that the proposed Capital
Improvement Plan (ClP) is consistent with the Comprehensive Plan.
The Capital Improvement Plan (CIP) is a listing of the projects with capital
expenditures over $25,000, which the City plans to initiate over the next five
fiscal years. The Capital Improvement Budget (CIB) is the first year of that plan,
to which the City Commission will commit as part of the adopted annual budget.
The Planning and Zoning Board, acting as the Local Planning Agency, has the
responsibility to review the CIB and CIP annually, prior to their adoption by the
City Commission, and to issue a statement of consistency with the
Comprehensive Plan. This responsibility is expressed in Capital Improvement
Element Policies A-3.3 and ^-3.4.
The attached draft CIP is described by funds, and includes both the sources of
funds (revenues) and the use of funds (expenditures). In addition to the required
five years, the CIP includes the current fiscal year account balances for clarity.
Expenditures on current projects that are not completed in the current fiscal year
will "carry over" into the next fiscal year
Line items shown in the CIP include both individual projects (Southwest Park)
and annual allocations for repair and replacement (Street Reconstruction).
As the CIP is compared to the Comprehensive Plan, there should be consistency
with regard to the list of projects, cost estimates, and time frames. While
modifications have occurred with the current proposed CIP, there continues to be
overall consistency. Projects listed in the CIP closely track the Comprehensive
Plan, and are projected to be done within a comparable time frame. The
Cl - 1
proposed CIP has been modified to accommodate funding limits, revised project
cost estimates, and to prioritize additional project requests. The criteria which
were considered in the modification of the five-year schedule is that contained in
Capital Improvement Policy A-3.3. This policy applies the highest priority to
activities and projects which eliminate a public hazard, second priority to public
safety equipment replacement and third priority to activities and projects which
eliminate system deficiencies. Additional considerations are also outlined under
this policy.
Along with your copy of your Capital Improvement Plan (1999-2003)'a copy of
the current Five-Year Capital Improvement Schedule (1997-2002) and Policy A-
3.3. is attached for your reference. The specific additions, deletions, and
repdoritization of individual projects will be highlighted at the Planning and
Zoning Board meeting.
The following items are noteworthy:
· There continues to be a consistent level of funding allocated to the water and
sewer funds. Although specific projects are not necessarily identified,
sufficient funds are allocated to meet maintenance needs as they appear, in
addition to scheduled projects identified in the master plans. In this way, both
system maintenance and upgrades can be accomplished in an orderly
manner.
· Most projects in the CIP represent either implementation of adopted master
plan components, or renewal and replacement (maintenance) items for
existing systems.
Projects committed in the Comprehensive Plan are included in the CIP. There
are no projects proposed in the CIP which are inconsistent with the directives of
the Comprehensive Plan. Adjustments to the Five-Year Schedule of
Improvements (to accommodate the proposed deletions, additions and
reprioritizations) will be proposed with Comprehensive Plan Amendment 99-1 to
reflect the adopted CIP.
I
By motion, make a finding that the proposed Capital Improvement Plan (CIP) and
Capital Improvement Budget (CIB) is consistent with the Comprehensive Plan.
Attachment:
· Proposed CIP
· Current Five Year Capital improvement Schedule
· Policy A-3.3
U:/format/p&zcip(98)
C1-2
TABLE CI-CIP
FIVE YEAR CAPITAL IMPROVEMENTS SCHEDULE FOR PROJECTS > $100,000
-", PROJECT& FUND FY 1997-98 FY 1998-99 FY 1999-00 FY 2000-011 FY 2001-02
I
WATER I SEWER - NEW CAPITAL OUTLAY
Bermuda Gardens Water / Sewer 88,000 0 0 01 0
Other Machine and Equipment 140,000 0 0 0i 0
Chemical Storage Building 268,000 0 0 01 0
Intracoastal Sewer Crossing 250,000 0 0 01 0
TOTALS $746,000 i $0 $0 $0 $0
WATER I SEWER FUND CONNECTION FEES
Water Reuse Project 1,085,0001 0 0 0 0
N.E. 7th Avenue Water Main 0! 150,000 0 0 0
Davis Road Water Main 0i 0 60,000 540,000 0
Lake Ida Road Water Main 0i 0 40,000 320,000 0
TOTALS $1,085,000 : $1,085,000 $100,000 $860,000 $0
WATER/SEWER RENEWAL & REPLACEMENT
Small Meter Replacement Program 150,000i 450,000 450,000 450,000 450,000
Intracoastal Crossings 50,0001 50,000 50,000 0 0
Equipment Replacement Program 0 ! 0 100,000 100,000 0
Elevated Tank Rehabilitation 120,0001 0 0 0 0
.-- . Large Meter Replacement Program 180,0001 50,000 50,000 50,000 50,000
Lift Station Rehabilitation 100,000t 200,0001 200,000 200,000 200,000
Water Line Upgrades 500,0001 750,000 750,000 750,000 750,000
Sewer Main Rehabilitation 500,0001 750,000 700,000 750,000 750,000
Highland Beach Force Main 500,000! 0 0 0 0
Southeast Interceptor 200,0001 200,000 200,000 0 0
Raw Water Well #24 Rehabilitation 96,000i 0 0 0 0
TOTALS $2,396,000 i$2,000,000 $2,500,000 152,300,000 $2,200.000
I
MUNICIPAL GOLF COURSE FUND
Course Maintenance Equipment 58,0001 55,000 63,0001 65,000 65,000
Clubhouse Equipment 15,000 i 15,000 25,000 25,000 25,000
: TOTALS $73,000! $70,000 $88,000 $90,000 $90,000
LAKEVIEW GOLF COURSE FUND
Other Machine & Equipment 20,000! 20,000 22,000 20,000 25,000
Clubhouse Renovation 300,000 [ 0 0 0 0
TOTALS $320,000 i $20,000 $22,000 $20,000 $25,000
Cl -29
TABLE CI-CIP
FIVE YEAR CAPITAL IMPROVEMENTS SCHEDULE FOR PROJECTS > $100,000
PROJECT&FUND FY1997-98 IFY1998-99 FY19-99-00 FY2000-01 FY2001-02
RECREATION IMPACT FEE FUND
Leon Weekes Scrub Trail 130,000 I 0 0 0 0
Southwest Park 0 0 800,000 0 0
Boy Scout Hut Park 0. 25,000 200,000 0 0
Pine Grove Park ~'-:. 130,000 0 0 0 0
TOTALS $260,000 $25,000 $1,000,000 $0 $0
BEACH RESTORATION FUND
Engineering 218,000 73,000 54,500 0 $0
Update Geotechnical 90,000 0 0 0 $0
Sand Pumping 0 0 5,500,000 0 $0
Bidding/Negotiation 0 18,000 0 0 $0
Dune Revegetation 0 0 60,000 0 $0
TOTALS $308,000 $91,000 $5,614,500
GENERAL CONSTRUCTION FUND
Street Reconstruction 200,000 300,000 300,000 300,000 300,000
Sidewalks / Swales / Bike 50,000 50,000 50,000 50,000 50,000
Downtown Parking Lots 40,000 55,000 50,000 0 0
Community Center Addition 90,000 150,000 0 0 0 ...~'~-~...,
P&R Maintenance Compound 0 25,000 220,000 0 0 ·
Police Addition 0 165,000 0 0 0
Garage Addition 100,000 0 0 0 0
Cemetery Maintenance Building 0 0 15,000 85,000 0
R&R Buildings 100,000 200,000 200,000 250,000 250,000
R&R Computer Equipment 100,000 100,000 100,000 100,000 100,000
R&R Software / Licenses 0 80,000 12,000 85,000 0
Swinton Avenue, Phase II Beautification 0 150,000 0 0 ' 0
Military Trail Beautification 0 0 0 30,000 325,000
Sarah Gleason Park ~ 0 20,000 200,000 0 0
Pompey Park Ballfield 25,000 220,000 0 0 0
Knowles Park Improvements 154,522 0 0 I 0 0
Parking Lots / Roadways 0 61,000 24,000 17,000 0
Boardwalk Replacement 86,000 0 0 0 '0
Miller Park Grading 199,000 0 0 0 0
Lake ida Park 0 20,000 100,000 100,000 100,000
Cemetery Improvements 0 0 110,000 0 0
Police NC System 145,000 75,000 0 0 0
Hurricane Shutters - Police 0 0 275,000 0 .0
Hurricane Shutters - Old School Square 0 141,000 0 0 0
Hurricane Access Doors 80,000 0 0 0 0
800MHz Radio - Police 1,250,000 1,250,000 0 0 0
Document Storage / Imaging 60,000 90,000 0 0 0
Public Works Emergency Generator 0 0 250,000 0 0
TOTALS $2,679,522 i$3,152,000 $1,905,000 :$1,017,000 $1,125,000
Cl -28
TABLE CI-CIP
FIVE YEAR CAPITAL IMPROVEMENTS SCHEDULE FOR PROJECTS > $100,000
PROJECT & FuND' I FY 1997-981FY'1998-991 FY 1999-001 FY 2000-011 FY 2001-02 ....-.
I ' STORMWATER UIIf'uTY FUND ' ' I I ~ ' I
Lakeview I 110,0001 01 0 0 0
East George Bush' BouleVard i 88,0001 01 0ii 0 0
Spady Area and N,W. 3rd Street j 512,0001 0! 0! 0 0
Dotteral Road ! 310,0001 01 0i 0 0
S.W. 8th Avenue - Atlantic t° S.W. 4th Street I 01 515,000i 01 0 0
Seacrest Park ' { 01 275,0001 01' 0 0
''Andrews Avenue Pipe Lining { " 0! 230,000i ' 0! 0 0
Gradall Equipment i 01 0j 300',0001 0 0
Ingrain Avenue/Venetian Drive I O I O I 180,000 01 0
Broo~s/White / Rhodes I 01 01 120,000 01 0
LindellBoulevard I 01 .... '" 0 ' 275,0001 ' 01 ' ' 0
Albatross Road I 01 01 01 275,000 0
Other Improvements I 100,b001 100,'0001 100,0001 100,000 100,000
TOTALS I $1,120,000 151.~20,000} $975,0001 $375,0001 $100,000
..VEHICLE RENEWAL & REPLACEMENT i I ... I ...... I, !
Vehicle Replacement ,! 815,5901 850,0001 875,000! 900,000l .. 925,000
Vehicle Restoration .{. 40,0001 40,000i 4o,oool 4o,oool 40,000
TOTALS '" i $855,5901 $890,0001 $9~5,0001 $940,0001 $965,000 .:'..~.
C1-3O
'--' Policy A-1.8 The City shall strive to maintain a General Fund Reserve equal to 7-10%
of the recurring annual operating revenue, excluding major one-time costs such as
those related to bonding.
Policy A-1.9 The City shall use water and sewer operating funds to provide for the
repair, replacement, and upgrade of critical components of the water and sewer
systems in the amount of 2.5% of the value of fixed assets excluding land and works in
progress.
Objective A-2
The City shall insure that public facilities which are necessary to accommodate future
growth are provided concurrent with the needs of such development. This objective
shall be achieved through the following:
Policy A-2.1 The six acre park in the Southwest portion of the City shall be developed
by FY 2000.
Objective A-3
The City of Delray Beach shall establish programs and procedures which require the
:-.:-. provision of needed and desired improvements, as identified in other elements, and
'. which shall manage the land development process so that needs created by future
· development will not exceed the ability of the City to meet them. Such programs and
procedures shall, at a minimum, include the following policies and activities.
.Policy A-3,1 The City of Delray Beach hereby adopts the list of Capital projects
contained in the five year schedule contained in this element and establishes that all
projects identified shall be carried out in accordance with that schedule or within one
year thereof unless a Comprehensive Plan amendment is adopted to change the
schedule.
Policy A-3.2 The Five Year Capital Improvements Schedule shall be established in
accordance with the Guidelines for Prioritizing Capital Improvement Projects, as
contained in this Element.
Policy A-3.$ The criteria which shall be considered in the amendment and possible
modification of the 5-year schedule shall include the following:
a) The highest pdority shall be afforded to activities and projects which eliminate a
public hazard whether it be to health or the reduction of damage potential. (cla)
b) The second highest priority shall be given to public safety equipment replacement.
CI -21
c) The third highest priority shall be given to activities and projects which eliminate ....
system deficiencies, less than desirable conditions or provide services to unserved,
inhabited areas.
d) Consideration shall be given to impacts upon the availability of funds for the project
and for other projects; when appropriate for the purpose of providing financial
resources for other needs, an activity or project shall be phased over a period of
time.
e) When a project can be combined with another project in the same geographic area,
it shall receive a higher priority e.g. combining needed street improvements with
scheduled water and sewer improvements may accelerate the street improvement
project.
..-,' f) When a project will receive significant funding assistance from a development
project or through neighborhood contributions through an assessment district or
other method, it shall be accelerated on the schedule.
g) When a project can be f.unded through an exclusive funding source, it shall have a
priority determined through that funding source regardless of its relationship to
projects which are funded by other funding sources e.g. a park constructed with
dedicated park funding can have a higher priority than a mandatory need when the
financing for the need isn't available. "
h) A project's priority shall increase if it can be tied to the construction of a project
undertaken by another unit of government e.g. water main upgrading and hydrant
placements shall be coordinated with street improvements which are constructed by
Palm Beach County.
I) A project's scheduling shall be consistent with respect to other projects wh'ich have
been prioritized within other elements of this Plan, except as they may be modified
through the criteria contained within this Policy.
Policy A-3.4 The City will prepare a Five-Year Capital Improvement Plan (CIP) each
year, in addition to a projection of the current year. The ClP shall address currently
funded projects, projects under construction, and a five year projection of projects. The
CIP shall include ali projects contained on the five year schedule of this Element and
shall contain those projects of greater than $25,000 which are funded through the
dedicated financial resources for renewal and replacement projects and ali other
projects of greater than $25,000 which are proposed, except for repair and replacement
items identified and funded via renewal and replacement programs. The first year of
the ClP will be the Capital Improvement Budget (CIB) projected for the next year.
CI - 22