Res 48-97 RESOLUTION NO. 48-97
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA SUPPORTING THE ROOTS
'
CULTURAL FESTIVAL, INC. IN THEIR EFFORTS TO SPONSOR
THE TWENTIETH ANNUAL "ROOTS CULTURAL FESTIVAL" IN
THE CITY OF DELRAY BEACH, FLORIDA, AND RECOGNIZING
THE 20TH ANNIVERSARY OF THIS CULTURAL EVENT IN OUR
CITY.
WHEREAS, the Roots Cultural Festival, Inc. is sponsoring
the 20th Annual Roots Cultural Festival in the City of Delray Beach
from July 18 through August 10, 1997; and
WHEREAS, the Roots Cultural Festival presents to the
community, state and nation a view of the rich cultural heritage of
the people of African ancestry in our city; and
WHEREAS, this festival was originally conceived by the
Jefferson Manor Homes Association in an effort to bring people
together to develop pride, respect and appreciation for their
community as well as the particular heritage which they bring to the
city; and
WHEREAS, the Roots Cultural Festival provides an
opportunity for exciting experiences for all, reminiscent of the
Bahamas, the West Indies, Haiti and other countries of African
ancestry; and
WHEREAS, 1997 marks the 20th Anniversary of the Roots
Cultural Festival, and it is appropriate that this year's theme is
"It's Crystal Clear That Our Roots Are Important To Us ... Twenty
Years And Still On Our Journey".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That the City Commission of the City of Delray
Beach hereby supports the Roots Cultural Festival, Inc. in their
efforts to sponsor the twentieth annual "Roots Cultural Festival" in
the City of Delray Beach.
Section 2. That the City Commission hereby recognizes the
20th Anniversary of the Roots Cultural Festival, and commends its
sponsors and supporters for holding this significant cultural event
in the City of Delray Beach.
PASSED AND ADOPTED in regular session on this the 17th day
of June, 1997.
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City ~le~ '
- 2 - Res. No. 48-97
Memorandum
DATE: June 13, 1997
TO: David T. Harden - City Manager
,/'L.~
FROM: Lula Butler- Director, Community Improvement ~/~//'~
RE: Resolution and Support Request for the
20th Annual Roots Cultural Festival
ITEM BEFORE THE COMMISSION:
Consider approval of Resolution No. 48-97 and support requests for the Roots
Cultural Festival, Inc., in their efforts to sponsor the 20th Annual Roots Cultural
Festival in the City of Delray Beach from July 18th through August 10th, 1997.
BACKGROUND:
The Festival committee has submitted, for your reference, their calendar of
events under the theme, "It's Crystal Clear That Our Roots Are Important to Us -
- Twenty Years and Still On Our Journey." Their annual budget for this year's
festival is included with this transmittal. The committee has allocated $2,000 for
security costs that was mistakenly not listed as an expenditure item under the
budget.
The committee is asking for a $2,000 donation from the City to be used for
operating expenses; stage use, waiver of rental fee, permission for merchants
along Atlantic Avenue to display the "ROOTS" flag and waiver of fees for the use
of Pompey Park and other appropriate City facilities. Also requested is a 50%
waiver of Police overtime for festival security and the support of Police, Parks
and Recreation and other city staff, non-overtime hours, to support and carry out
various activities associated with the festival.
The Commission approved a $2,000 budget allocation for the Roots Festival
under its Benevolent and Charitable Contributions list at a regular meeting.
RECOMMENDATION:
Staff is recommending City Commission approval of Resolution No. 48-97 and
consideration of the related support requests for the 19th Annual Roots Cultural
Festival.
LB:DQ
Roots97.CM
Date: June 13, 1997 Agenda Item No.
AGENDA REQUEST
Agenda request to be placed on:
X__ Regular __ Special __ Workshop __ Consent
When: June 17, 1997
Description of Agenda Item:
Resolution 48-97 Supporting the 20th Annual Roots Cultural Festival, Inc.
Ordinance/Resolution Required: Yes / No Draft Attached: Yes / No
Recommendation: Approval
Department Head Signature~~~
City Attorney Review/Recommendation (if applicable)
Budget Director Review (required on all items involving expenditure of funds):
Funding Available: Yes / No
Funding Alternatives: (if applicable)
Account # & Description:
Account Balance:
City Manager Review:
Approved for agenda: ~ No ~;~2,-~ / ~'? ,~-- ~x-x
Hold Until: ~
Agenda Coordinator Review:
Received:
Action: Approved / Disapproved 1/17/96
ROOTS CULTURAL FESTIVAL
P.O. Box 2654
Delray Beach, FL 33447
June 12, '1997
The Honorable Jay Alperin, Mayor
City of Delray Beach
100 NW First Street
Delray Beach, Florida 33444
Dear Mayor Alperin:
We are excited to announce the celebration of the 20th annual Roots Cultural
Festival. It is expected that this year's event will be very successf'dl. On behalf of
'the festival committee and the community, I would like to thank the city of Delray
Beach for Its past support and participation. We also appreciate the annual
resolution in honor of our efforts to bring positive cultural activities to the youth and
other citizens of Delray Beach.
We are again requesting that a resolution be granted by the city commission
sanctioning the efforts of this organization through the support of the various
municipal departments by working closely with the Police, Parks and Recreations,
and other departments?~;Je are certain that this event will bring a positive
recognition to our city.
The community enthusiastically looks forward to the festival each year. Through
our statewide contacts and national promotions we have helped cause the name of
Delray Beach to become synonymous with summer cultural experiences
Attached~please find a copy of our schedule and support request list. We Invite
you and the commissioners to some of the festivities which are planned for July
18th through August 10th.
Sincerely,
Tommy Stevens~ Chairperson
cc: Commissioners
City Manager
SUPPORT LIST
1. The City to donate $2,000.00 to go toward the operating expenses of the
festival.
2. The City to pay 50% of the cost for festival security.
3~The City to waive the fee for the rental of the stage for Friday August 8th through
Sunday August 10th.
4. The City to allow the merchants along Atlantic Avenue to display the Roots
Flag.
5. The City to waive fees for the use of facilities and staff for all actlvltles
scheduled at Pompey Park and appropriate city facilities.
ROOTS CULTURAL FESTIVAL ANNUAL BUDGET
I.Revenue:
City of Delray Beach $2,000.00
Golf Tournament $6~000.00
Tennis Tournament $5,000.00
Basketball Tournament $7~000.00
T-Shirts $4000.00
Concessions $7,000.00
Souvenir Book $4,000.00
Total Revenue $35,000.00
II. Expenditures:
Academic Contest Prizes $5,000.00
Golf Tournament Expenses $3,000.00
Tennis Tournament Expenses $1,500.00
Basketball Tournament Expenses $3,000.00
T-Shirt Expenses $3,000.00
Concessions Expenses $1,400.00
Souvenir Book Expenses $2,000.00
Stage Entertainment $3,000.00
Insurance $2,000.00
Logistics $1,000.00
Sound System $5,000.00
Trucl( Rental $500.00
Trailer P, ental $500.00
Prayer Breakfast $600.00
Coronation $500.00
Contingencies $t,000.00
Total Expenditures $35,000.00
ALL AMERICAN CITY
ROOTS CULTURAL FESTIVAL, INC
CALENDAR OF EVENTS
THEME:
"IT'S CRYSTAL CLEAR THAT OUR ROOTS ARE IMPORTANT TO US - TWENTY
YEARS AND STILL ON OUR JOURNEY".
SATURDAY, JULY 19, 6:00 P.M ........... SPLASH PARTY POMPEY PARK POOL
DENNIS MURRAY 243-7356 (W)
SUNDAY, JULY 20, 4:00 P.M ............. ROOTS DEDICATION SERVICES
CHRIST MISSIONARY BAPTIST
CHURCH
251S.W. 8TH ST.
REV. MATTHEW MITCHELL JR.
278-4484
SUNDAY, JULY 20, 7:00 P.M ............. GOSPEL FEST
POMPEY PARK GYMNASIUM
SHELDON EDMONDS 272-5929
VALERIE KITCHENS 279-4979
WEDNESDAY, JULY 23, 7:00 P.M ........... YOUTH ON PARADE
POMPEY PARK AUDITORIUM
PEARL REED 276-8655 (W)
276-0949 (H)
ANGELA WILLIAMS 496-0979
~THURSDAY, JULY 24, 7:00 P.M ........... CORONATION/REUNION OF THE
ROOTS ROYAL COURT
POMPEY PARK AUDITORIUM
JOUNICE HILL 272-7724
FRIDAY, JULY 25, 7:00 P.M ............. SPELLING BEE PRELIMINARIES
DELTA-SIGMA THETA SORORITY
POMPEY PARK AUDITORIUM
BRENDA DURDEN 498-7578
FRIDAY, JULY 18, 6:00 P.M ............. RACQUETBALL TOURNAMENT
SATURDAY,JULY 19, 8:00 P.M. POMPEY PARK COURTS
SUNDAY, JULY 20, 8:00 A.M. DENISE WILLINGHAM 278-5946
FRIDAY, JULY 25, 4:00 P.M ............. TENNIS TOURNAMENT
SATURDAY, JULY 26, 8:00 A.M. DELRAY TENNIS CENTER
SUNDAY, JULY 27, 8:00 A.M. DELRAY TENNI~ RESORT
DENNIS MURRAY 243-7356 (W)
DEXTON BETTY 279-8864
~UNDAY, JULY 27, 7:00 A.M ............. GOLF TOURNAMENT
DELRAY MUNICIPAL
GOLF COURSE
COMM. QAVID RANDOLPH
278-7148
SUNDAY, JULY 27, 7:00 P.M ............. ORATORICAL CONTEST
ST. PAUL BAPTIST CHURCH
46 S.W. 10TH AVE
ZETA PHI BETA SORORITY
MARILYN HARDEN 736-0442
MONDAY, JULY 28, 7:00 P.M ............. ALPHA KAPPA ALPHA ESSAY &
DELTA SIGMA THETA SPELLING
BEE CONTESTS
POMPEY PARK AUDITORIUM
ANN WILLIAMS/ESSAY
276-7382
BRENDA DURDEN/SPELLING BEE
TUESDAY, JULY 29, 7:00 P.M ............ A. PEARL JACKSON MEMORIAL
MATH CONTEST
ALPHA KAPPA ALPHA SORORITY
LATOYA GIBSON 732-3628
WEDNESDAY, JULY 30, 6:30 P.M .......... BUSINESS WORKSHOP
OSTED MCFARLANE 272-4863
FRIDAY, AUGUST 1, 6:30 P.M ............ BASKETBALL TOURNAMENT
SATURDAY, AUGUST 2, 8:00 A.M. POMPEY PARK GYM
..SUNDAY, AUGUST 3, 8:00 A.M. ~COMMUNITY CENTER GYM
FREDDIE GRICE 276-9421(H)
533-7377 (W)
885-3962 (P)
DENNIS MURRAY 243-7356 (W)
SATURDAY, AUGUST 2, 8:00 A.M .......... DEDICATION OF LITTLE
LEAGUE FIELD IN HONOR OF
EDDIE AND YVONNE ODOM
JOE WELDON 243-7251
COMM. DAVID RANDOLPH
278-7148
SATURDAY, AUGUST 2, 8:00 A.M .......... SOFTBALL TOURNAMENT
SUNDAY, AUGUST 3, 8:00 A.M. POMPEY PARK BALL FIELD
ANDREA BRUTON
(305)652-5329
278-4748
SATURDAY, AUGUST 2, 12:00,2:00,4:00,&6:00 P.M..ADULT BOWLING
BOYNTON FAIR LANES
WILLIE MCGRIFF 272-7049
WEDNESDAY, AUGUST 6, 7:30 P.M ......... DRAMA PRESENTATION POMPEY P%RK
ZETA PHI BETA SORORITY
JOUNICE HILL 272-7724
FRIDAY, AUGUST 8, 6:00 P.M. LINE-UP...FESTIVAL PARADE
7:00 P.M. PARADE .... CITY HALL
LAWRENCE STRIANGE
278-4136
FRIDAY, AUGUST 8, 8:30 P.M ............ FLAG RAISING CEREMONY
"JAZZIN IN THE PARK"
POMPEY PARK FIELD
SATURDAY, AUGUST 9, 8:00 P.M .......... PRAYER BREAKFAST
POMPEY PARK AUDITORIUM
JOUNICE HILL 272-7724
ELIZABETH WESLEY 278-1013
SANDRA WEATHERSPOON
278-7409
BETTE WILSON 278-2573
DARCIA LEWIS 272-7724
SATURDAY, AUGUST 9, 12:00 - 6:00 P.M..CRICKET EXHIBITION
POMPEY PARK FIELD
WILFRED MORRIS 278-5794
276-9317 (W)
HAZEL MCFARLANE 272-4863
SATURDAY, AUGUST 9, 7:30 A.M .......... HEALTH FAIR POMPEY PARK
ALPHA KAPPA ALPHA SORORITY
MARY RANDOLPH 278-7148
SATURDAY, AUGUST 9, 11:30 A.M ......... ANNUAL MEETING
ALL INTERESTED PEOPLE
WELCOMED
POMPEY PARK AUDITORIUM
SATURDAY, AUGUST 9, 11:30 A.M ......... YOUTH EXPLOSION
POMPEY PARK AUDITORIUM
MARY RANDOLPH 278-7148
MYRA JULIAN 637-8201
SATURDAY, AUGUST 9, 3:00 - 11:00 P.M..FESTIVAL IN THE PARK
POMPEY PARK FIELD
ELIZABETH WESLEY 278-1013
TOMMY STEVENS 930-8402
EXT. 48254
374-6872 (P)
CLAYTON BELL 278-2782
SHIRLEY BRYANT 276-8655 (W)
272-3969 (H)
SUNDAY, AUGUST 10, 2:00 - 8:00 P.M .... GOSPEL IN THE PARK
POMPEY PARK FIELD
ELIZABETH WESLEY 278-1013
SHIRLEy BYRANT 276-8655 (W)
JENNIE'THOMAS 276-8721 (W)
CLAYTON BELL 278-2782
HOWARD SEARCY 471-4221
FOR INFORMATION CONCERNING THE SCHEDULED EVENTS, PLEASE CALL:
POMPEY PARK ........................... 243-7356
TOMMY STEVENS ......................... 930-8402 (WORK) EXT. 48254
SHIRLEY BRYANT ........................ 276-8655 (WORK)
272-3969
CONCESSIONS(BOOTH SPACE):JENNIE THOMAS.276-8721(WORK)
SHIRLEY PLUMMER ....................... 278-1680
276-3027 (WORK)
SOUVENIR BOOKLET:CLAYTON BELL ......... 278-2782
T-SHIRTS:JOUNICE HILL ................. 272-7724