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Res 75-97 RESOLUTION NO. 75-97 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, MAKING APPROPRIATIONS OF SUMS OF MONEY FOR ALL NECESSARY EXPENDITURES OF THE CITY OF DELRAY BEACH, FLORIDA, FOR THE PERIOD FROM THE 1ST DAY OF OCTOBER, 1997, TO THE 30TH DAY OF SEPTEMBER, 1998; TO PRESCRIBE THE TERMS, CONDITIONS AND PROVISIONS WITH RESPECT TO THE ITEMS OF APPROPRIATIONS AND THEIR PAYMENT; AND TO REPEAL ALL RESOLUTIONS WHOLLY IN CONFLICT WITH THIS RESOLUTION AND ALL RESOLUTIONS INCONSISTENT WITH THIS RESOLUTION TO THE EXTENT OF SUCH INCONSISTENCY. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1. That the following sums of money, attached hereto and marked Exhibit "A", are hereby appropriated upon the terms and conditions herein set forth. Section 2. That, subject to the qualifications contained in this resolution, all appropriations made out of the General Fund are declared to be maximum, conditional and proportionate appropriations, the purpose being to make the appropriations payable in full in the amounts herein named if necessary and then only in the event the aggregate revenues collected and other resources available during the period commencing the 1st day of October, 1997, and ending the 30th day of September, 1998, for which the appropriations are made, are sufficient to pay all the appropriations in full. Otherwise, said appropriations shall be deemed to be payable in such proportion as the total sum of realized revenue of the General Fund is to the total amount of revenues estimated by the City Commission to be available in the period commencing the 1st day of October, 1997, and ending the 30th day of September, 1998. Section 3. That all balances of the appropriations payable out of the General Fund of the City Treasury unencumbered at the close of business on the 30th day of September, 1997, except as otherwise provided for, are hereby declared to be lapsed into the City Treasury and may be used for the payment of the appropriations which may be made in any appropriation for the fiscal year commencing the 1st day of October, 1997. Provided, however, nothing in this section shall be construed to be applicable to unencumbered balances remaining to the credit of the Water and Sewer Fund, Sanitation Fund or any Fund created by the setting up of special revenue, but such balances shall be used in financing the proposed expenditures of these Funds for the fiscal year commencing the 1st day of October, 1997. Section 4. That no department, bureau, agency or individual receiving appropriations under the provisions of this resolution shall exceed the amount of its appropriation, except with the consent and approval of the City Commission first obtained. If such department, bureau, agency or individual shall exceed the amount of its appropriation without such consent and approval of the City Commission, the administrative officer or individual, in the discretion of the City Commission, may be deemed guilty of neglect of official duty and may be subject to removal therefor. Section 5. That nothing in this resolution shall be construed as authorizing any reduction to be made in the amounts appropriated in this resolution for the payment of interest on, or retirement of, the debt of the City of Delray Beach, Florida. Section 6. That none of the monies enumerated in this resolution in connection with the General Fund, Water and Sewer Fund, Sanitation Fund or any other Fund of the City shall be expended for any purposes other than those for which they are appropriated, and it shall be the duty of the Budget Administrator and/or Finance Director to report known violations of this section to the City Manager. Section 7. That all monies collected by any department, bureau, agency or individual of the City government shall be paid promptly into the City Treasury. Section 8. That the foregoing budget is hereby adopted as the official budget of the City of Delray Beach, Florida, for the aforesaid period. However, the restrictions with respect to the expenditures/expenses of the funds appropriated shall apply only to the lump sum amounts for classes of expenditures/expenses which have been included in this resolution. Section 9. That this resolution shall be effective on October 1, 1997. PASSED AND ADOPTED in regular session on this the 23rd day of September, 1997. ATTEST: ~A~ City Clerk - 2 - Res. No. 75-97 EXHIBIT A BUDGET SUMMARY CITY OF DELRAY BEACH, FLORIDA FISCAL YEAR 1997-1998 DOWNTOWN SPECIAL GENERAL DEVELOPMENT ENTERPRISE REVENUE FUND FUND FUNDS FUNDS TOTAL CASH BALANCES BROUGHT FORWARD 250,000 47,000 804,680 1,101,680 ESTIMATED REVENUES: TAXES Millage Per $1,000 AD VALOREM TAXES 6.95 18,292,550 18,292,550 AD VALOREM TAXES 0.85 2,237,220 2,237,220 AD VALOREM - DELINQUENT 98,000 98,000 AD VALOREM - DDA 1.0o 97,530 97,530 Sales & Use Taxes 1,385,500 1,385,500 Franchise Taxes 3,046,000 3,046,000 Utility Taxes 5,386,000 5,386,000 Licenses & Permits 2,164,390 2,164,390 Intergovernmental 4,973,300 44,170 1,544,360 6,561,830 Charges for Services 3,759,830 25,995,010 29,754,840 Fines & Forfeitures 473,200 473,200 Miscellaneous Revenues 2,561,100 4,330 1,004,450 11,500 3,581,380 Other Financing Sources 2,262,680 812,510 849,920 3,925,110 TOTAL REVENUES AND OTHER FINANCING SOURCES 46,639,770 101,860 27,856,140 2,405,780 77,003,550 TOTAL ESTIMATED REVENUES AND ~LANCES 46,889,770 148,860 28,660,820 2,405,780 78,105,230 EXPENDITURES/EXPENSES: General Government Services 5,519,920 5, 519,920 Public Safety 26,079,140 26,079,140 Physica~ Environment 317,230 15,624,200 15,941,430 Transportation 1,305,270 1,305,270 Economic Environment 814,640 127,830 1,691,670 2,634,140 Human Services 184,240 184,240 Culture & Recreation 6,570,180 3,294,440 406,740 10,271,360 Debt Service 3,960,210 4,669,910 8,630,120 Other Financing Uses 2,119,240 4,576,520 297,440 6,993,200 TOTAL EXPENDITURES/EXPENSES 46,870,070 127,830 28,165,070 2,395,850 77,558,820 Reserves 19,700 21,030 495,750 9,930 546,410 TOTAL EXPENDITURES AND RESERVES 46,889,770 148,860 28,660,820 2,405,780 78, 105,230 THE TENTATIVE, ADOPTED AND/OR FINAL BUDGETS ARE ON FILE IN THE OFFICE OF THE ABOVE MENTIONED TAXING AUTHORITY AS A PUBLIC RECORD. MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: ~CITY MJX~AGER SUBJECT: AGENDA ITEM #~ - REGULAR MEETING OF SEPTEMBER 23, 1997 RESOLUTION NO. 75-97 (FY 1998 BUDGET) & APPROVAL OF FIVE YEAR CAPITAL IMPROVEMENT PLAN DATE: SEPTEMBER 19, 1997 Resolution No. 75-97 makes appropriations of sums of money for all necessary expenditures of the City for fiscal year 1998. The appropriations are set forth in Exhibit "A" to the resolution. Pursuant to the City's Charter and TRIM requirements, a public hearing must be held prior to the adoption of the budget. Recommend approval of Resolution No. 75-97 adopting the City's budget for FY 1998. As a related item, Commission is asked to approve the Five Year Capital Improvement Plan for fiscal years 1998 through 2002 and the Capital Improvement Budget. The Capital Improvement Plan (CIP) is a listing of the projects with capital expenditures over $25,000 which the City plans to initiate over the next five fiscal years. The Capital Improvement Budget (CIB) is the first year of that plan to which the City Commission will commit as part of the adopted annual budget. On September 15, 1997, the Planning and Zoning Board, as Local Planning Agency, formally reviewed the Capital Improvement Plan and Capital Improvement Budget as required by the Capital Improvement Element of the Comprehensive Plan and, by motion, made a finding that both the CIP and CIB are consistent with the Comprehensive Plan. The CIP document was provided to the City Commission under separate cover prior to the September 9th regular meeting. ~~I recommend that the City Commission accept the finding of the Planning and Zoning Board that the Capital Improvement Plan and the Capital Improvement Budget are consistent with the Comprehensive Plan, and approve same. ref: agmemol2 PLANNING AND ZONING DEPARTMENT MEMORANDUM TO: David Harden, City Manager FROM: John Walker, Project Coordinator~Y~ DATE: September 16, 1997 SUBJECT: CAPITAL IMPROVEMENT PLAN AND CAPITAL IMPROVEMENT BUDGET The Planning and Zoning Board has the responsibility to review the proposed CIP and CIB relative to their consistency with the Comprehensive Plan. That review took place on September 15th. Attached for your information is the staff report. After consideration, the Board made a finding that the proposed CIP and CB are consistent with the Comprehensive Plan. MEETING OF: SEPTEMBER 15, 1997 AGENDA ITEM: VI.A. STATEMENT OF FINDING REGARDING CONSISTENCY OF THE PROPOSED CAPITAL IMPROVEMENT PLAN (CIP) WITH THE COMPREHENSIVE PLAN The item before the Board is that of making a finding that the proposed Capital Improvement Plan (ClP) is consistent with the Comprehensive Plan. The Capital Improvement Plan (CIP) is a listing of the projects with capital expenditures over $25,000, which the City plans to initiatb"over the next five fiscal years. The Capital Improvement Budget (CIB) is the first year of that plan, to which the City Commission will commit as part of the adopted annual budget. The Planning and Zoning Board, acting as the Local Planning Agency, has the responsibility to review the ClB and ClP annually, prior to their adoption by the City Commission, and to issue a statement of consistency with the Comprehensive Plan. This responsibility is expressed in Capital Improvement Element Policies A-3.3 and A-3.4. The attached draft CIP is described by funds, and includes both the sources of funds (revenues) and the use of funds (expenditures). In addition to the required five years, the CIP includes the current fiscal year account balances for clarity. Expenditures on current projects which are not completed in the current fiscal year will "carry over" into the next fiscal year. In the case of bond funds such as the Decade of Excellence Bond, all projects are shown in the current fiscal year, since these funds are committed at the time of the bond sale. Line items shown in the CIP include both discrete projects (Pompey Park Gym Floor) and annual allocations for repair and replacement (Street Reconstruction). VI.A. Planning and Zoning Board Staff Report Statement of Finding Regarding Consistency of the Proposed Capital Improvement Plan (CIP) with the Comprehensive Plan Page 2 ANALYSIS: As the CIP is compared to the Comprehensive Plan, there should be consistency with regard to the list of projects, cost estimates, and time frame. For the current proposed CIP, there is overall consistency. Projects listed in the CIP closely track the Comprehensive Plan, and are projected to be done within a comparable time frame. The following items are noteworthy: · There is a consistent level of funding allocated to the water and sewer funds. Although specific projects are not necessarily identified, sufficient funds are allocated to meet maintenance needs as they appear, in addition to scheduled projects identified in the master plans. In this way, both system maintenance and upgrades can be accomplished in an ordedy manner. · Most projects in the CIP represent either implementation of adopted master plan components, or renewal and replacement (maintenance) items for existing systems. · Stormwater fee projects, formerly listed by drainage area, have been retitled as individual projects have been designed. Projects committed in the Comprehensive Plan are included in the CIP. There are no projects proposed in the CIP which are inconsistent with the directives of the Comprehensive Plan. Adjustments to the Five Year Schedule of Improvements will be proposed with Comprehensive Plan Amendment 97-1 (EAR-based amendment) to reflect the adopted CIP. An additional analysis of the proposed CIP was made relative to citizen comments at the Town Hall meeting. This review found that the infrastructure needs identified have been accomplished, included in departmental operating budgets, or included in the CIP, as appropriate to the scope of the work. ..... · . ........ x-.',~.......x ........... ..<....~.,~.~..~..,...~ .~.~....Y.- .:~ ,~.~,~+ ..... .':. . · ~<- ..... ~..~. ~ '...~'. ~:.~-~.~:-~'~.-:.'~.'+',..~ ......... ~'<...'..~..: .... By motion, make a finding that the proposed Capital Improvement Plan (CIP) and Capital Improvement Budget (ClB) is consistent with the Comprehensive Plan. Attachment: · Proposed CIP S:ADV~COMP\PZCIP FY 1998 BUDGET CALENDAR OPERATING BUDGET May 30 Donation applications to be returned to the Budget Division. June 4 Receive revenue estimates. July 1 Receive Certificate of Taxable Value on Form DR-420 from Property Appraisers Office. The time periods specified herein are determined by using the date of certification of value or July 1, whichever date is later, as day 1. July 8 Present Proposed Budget Document to Commission. July 15 Regular Commission Meeting to include an item establishing a tentative millage rate to be submitted on Form DR-420 by Monday, August 4. August 4 Within 35 days of certification of value, the City shall advise the Property Appraiser of the following via the completed DR 420 form: 1) Proposed Millage Rate. 2) Current Year rolled-back rate. 3) Date, Time & Place of the Tentative Budget Hearing. August 5-31 Commission Workshops. August 25 Not later than 55 days after certification of value (Sunday, August 24) the Property Appraiser shall mail out the Notice of Proposed Property Taxes (TRIM Notice). If the City fails to return the completed DR 420 form within 35 days, as indicated above, the City shall be prohibited from levying a millage rate greater than the rolled-back rate for the upcoming year. In this instance, the rolled-back rate shall be computed by the Property Appraiser. : September 2 Per City Charter the City shall advertise its intent to tentatively levy a millage and budget. The Notice of Public Hearing must be published at least one week prior to the meeting date of September 9. Advertisement to be submitted to the Clerk's Office upon notification of newspaper deadline date. September9 Within 80 days of certification of value (Thursday, Sept. 18) but not earlier than 65 days after certification (Wednesday, Sept, 3), the Commission shall hold a public hearing on the tentative budget and proposed millage rate to include the adoption of resolutions tentatively levying a tax and appropriating sums of money. This hearing is publicized via the TRIM Notice mailed by the Property Appraiser. FY 1998 BUDGET CALENDAR OPERATING BUDGET September 18-21 Within 15 days following the budget hearing (Tuesday, Sept. 24), tentative the City shall advertise its intent to adopt a final millage and budget. The advertisement is to be published not less than 2 days or more than 5 days from the date of the Public To determine the Hearing. required language and advertisement see pages 64-81 of the TRIM Manual. September 23 Public Hearing to adopt the final Budget shall include: 1) Separate Resolutions to levy a tax on all City properties and the Downtown Development Authority, 2) A resolution appropriating sums of money. Date must not conflict with those of the School Board (561) 434-8837 or Palm Beach County (561) 355-4987. September 26 Within 3 days of the final hearing the resolutions adopting the final millage rate shall be forwarded to the Property Appraiser and the Tax Collector. October 22 Not later than 30 days following the adoption of the budget and millage resolutions the City shall certify its compliance with provisions of Chapter 200, F.S. to the Division of Ad Valorem Tax and the Department of Revenue. This is to be completed via the Certification of Compliance, Form DR-487 and required attachments. Mid January Property Appraiser notifies taxing authority of the final adjusted tax roll. Within 3 days the city must complete and return the DR-422 Form to the Property Appraiser. !