Res 39-96 RESOLUTION NO. 39-96
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, AMENDING RESOLUTION NO. 70-95
WHICH MADE APPROPRIATIONS OF SUMS OF MONEY FOR ALL
NECESSARY EXPENDITURES OF THE CITY OF DELRAY BEACH,
FLORIDA, FOR THE FISCAL YEAR 1995/96, BY SETTING FORTH
THE ANTICIPATED REVENUES AND EXPENDITURES FOR THE
OPERATING FUNDS OF THE CITY FOR THE FISCAL YEAR
1995/96; TO REPEAL ALL RESOLUTIONS INCONSISTENT
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. %'nat Section 1. of Resolution No. 70-95 is hereby
repealed, and a new Section 1. is enacted and amended to read as follows:
That the following sums of money, attached hereto and marked
Exhibit "A", are hereby appropriated upon the terms and conditions
herein set forth.
Section 2. That, subject to the qualifications contained in this
resolution, all appropriations made out of the General Fund are declared to
be maximum, conditional, and proportionate appropriations, the purpose
being to make the appropriations payable in full in the amounts herein
named if necessary and then only in the event the aggregate revenues
collected and other resources available during the period commencing the
ist day of October, 1995, and ending the 30th day of September, 1996, for
which the appropriations are made, are sufficient to pay all the
appropriations in full. Otherwise, said appropriations shall be deemed to
be payable in such proportion as the total sum of realized revenue of the
General FuD~ is to the total amount of revenues estimated by the City
Commission to be available in the period commencing the 1st day of October,
1995, and ending the 30th day of September, 1996.
Section 3. That all balances of the appropriations payable out
of the General Fund of the City Treasury unencumbered at the close of
business on the 30th day of September, 1995, except as otherwise provided
for, are hereby declared to be lapsed into the City Treasury and may be
used for the payment of the appropriations which may be made in any
appropriation for the fiscal year commencing the 1st day of October, 1995.
However, nothing in this section shall be construed to be applicable to
unencumbered balances remaining to the credit of the Water and Sewer Fund,
Sanitation Fund or any Fund created by the setting up of special revenue,
but such balances shall be used in financing the proposed expenditures of
these Funds for the fiscal year commencing the 1st day of October, 1995.
Section 4. That no department, bureau, agency or individual
receiving appropriations under the provisions of this resolution shall
exceed the amount of its appropriation, except with the consent and
approval of the City Commission first obtained. If such department,
bureau, agency or individual shall exceed the amount of its appropriation
without such consent and approval of the City Commission, the
administrative officer or individual, in the discretion of the City
Cx)mmission, may be deemed guilty of neglect of official duty and may be
subject to removal therefor.
Section 5. That nothing in this resolution shall be construed as
authorizing any reduction to be made in the amounts appropriated in this
resolution for the payment of interest on, or retirement of, the debt of
the City of Delray Beach, Florida.
Section 6. That none of the monies enumerated in this resolution
in connection with the General Fund, Water and Sewer Fund, Sanitation Fund
or any other Fund of the City shall be expended for any purposes other than
those for which they are appropriated, and it shall be the duty of the
Budget Administrator and/or Finance Director to report known violations of
this section to the City Manager.
Section 7. That all monies collected by any department, bureau,
agency or im~lividual of the City government shall be paid promptly into the
City Treasury.
Section 8. That the foregoing budget is hereby adopted as the
official budget of the City of Delray Beach, Florida, for the aforesaid
period. However, the restrictions with respect to the
expenditures/expenses of the funds appropriated shall apply only to the
lump sum amounts for classes of expenditures/expenses which have been
included in this resolution.
Section 9. That public hearings were held on the tax levy and
the budget on September 5, 1995, and September 19, 1995.
Section 10. That this resolution shall become effective
immediately upon passage.
PASSED AND ADOPTED in regular session on this the 7th day of May,
1996.
City Cler~ '
- 2 - Res. No. 39-96
BUDGET SUMMARY
CITY OF DELRAY BEACH, FLORIDA - FISCAL YEAR 1996
EXHIBIT A
Revised per City Commission 5/7/96
DOWNTOWN SPECIAL
GENERAL DEVELOPMENT ENTERPRISE REVENUE
FUND FUND FUNDS FUNDS TOTAL
CASH BALANCES BROUGHT FORWARD 767,538 53,324 4,250,553 817,761 5,712,106
ESTIMATED REVENUES:
TAXES Millages
AD VALOREM TAXES 6.87 16,766,750 16,643,990
AD VALOREM TAXES 1.03 2,486,180 2,486,180
AD VALOREM-DELINQUENT 109,160 82,500
AD VALOREM- DDA 0.85 78,920 78,920
Sales & Use Taxes 1,500,700 1,512,580
Franchise Taxes 2,699,000 2,596,000
Utility Taxes 4,867,000 4,773,000
Licenses & Permits 1,771,660 1,702,960
Intergovernmental 4,788,095 49,000 1,905,281 6,410,206
Charges for Services 3,148,420 25,436,810 28,410,410
Fines & Forfeitures 467,900 461,900
Miscellaneous Revenues 2,880,140 700 628,250 25,500 3,565,540
Other Financing Sources 2,217,250 534,480 774,530 3,552,690
TOTAL REVENUES AND OTHER
FINANCING SOURCES 43,702,255 79,620 26,648,540 2,705,31 I 72,276,876
TOTAL ESTIMATED REVENUES
AND BALANCES 44,469,793 132,944 30,899,093 3,523,072 77,988,982
EXPENDITURES/EXPENSES:
General Government Services 5,582,756 5,442,911
Public Safety 23,853,947 23,558,469
Physical Environment 281,473 17,508,491 17,789,964
Transportation 1,213,152 1,205,652
Economic Environment 561,375 49,090 2,782,855 3,404,015
Human Services 162,500 162,500
Culture & Recreation 5,854,620 3,009,148 430,600 9,215,058
Debt Service 3,170,690 5,403,870 8,574,560
Other Financing Uses 3,641,052 3,409,170 297,740 6,841,480
TOTAL EXPENDITURES/EXPENSES 44,321,565 49,090 29,330,679 3,511,195 76,194,609
Reserves 148,228 83,854 1,568,414 11,877 1,794,373
TOTAL EXPENDITURES AND RESERVES 44,469,793 132,944 30,899,093 3,523,072 77,988,982
MEMORANDUM
TO: DAVID T. HARDEN
CITY MANAGER
THROUGH: JOSEPH M. SAFFORD
DIRECTOR OF FINANCE
FROM: REGINA M. FRAZ~
ACCOUNTANT I ('~Q~
DATE: MAY 3, 1996
SUBJECT: MID-YEAR BUDGET AMENDMENT FOR FY 95~96
Attached please find Resolution Number 39-96 which amends the budget for Fiscal Year
1995/96. We have also attached supporting schedules and backup documentation for
your review.
If you have any questions, please do not hesitate to ask me.
GENERAL FUND REVENUES
1996
CURRENT PROPOSED
CATEGORY DESCRIPTION BUDGET ADJUSTMENT
Ad Valorem Taxes
1000031110 current advalorem tax 19,130,170 122,760
1000031120 del advalorem taxes 82.500 26.660
Total Ad Valorem Taxes 19,212,670 149,420
Sales & Use Taxes
1000031241 local option tax 1.511.880 (11.880)
Total Sales & Use Taxes 1,511,880 (11,880)
Franchise Taxes
1000031310 franchise--fpl 2,285,000 100,000
1000031320 franchise-s, bell 88.000 3.000
Total Franchise Taxes 2,373,000 103,000
Utility Taxes
1000031410 uti l tax-electric 3,346,000 101,000
1000031420 util tax-so bell 945,000 (10,000)
1000031440 util tax-gas 84.000 3.000
Total Utility Taxes 4,376,000 94,000
Licenses & Permits
1000032110 occupational license 450,500 29,500
1000032210 building permits 675,000 25,000
1000032919 moving permits 600 300
1000032920 paving permits 45,000 5,000
1000032921 pool permits 15,000 (3,000)
1000032922 roof permits 65,000 5,000
1000032925 tent permit 1,500 700
1000032926 trailer permit 800 200
1000032928 tenant/landlord permit 65,000 7,000
1000032932 no final inspection 5.000 (1.000)
Total Licenses & Permits 1,323,400 68,700
Intergovernmental Revenues
1000033159 fema mutual aid 0 3,370
1000033167 cops more 0 87,230
1000033511 cigarette tax 147,000 3,000
1000033512 state rev sharing 1,051,000 9,000
1000033513 sales tax coil 2,775,000 105,000
1000033545 fl motor vehicle theft 0 84,070
1000033714 school district-Carver 0 40.500
Total Intergovernmental Revenues 3,973,000 332,170
CHARGES FOR SERVICES
1000034121 zoning fees 18,200 9,000
1000034122 board of adjustment 450 300
1000034123 plat approval 11,900 6,800
1000034124 site plan approval 23,650 6,350
1000034126 abandonment 2,150 1,710
1000034131 misc land use appl 950 1,000
1000034135 ord/suppmnt-dev&inspec 100 (90)
GENERAL FUND REVENUES
1996
CURRENT PROPOSED
CATEGORY DESCRIPTION BUDGET ADJUSTMENT
1000034228 transport fees 579,230 120,770
1000034229 ems fees* 0 2,620
1000034230 read impact-admin fee 14,000 1,000
1000034291 alarm registrations 25,200 (19,200)
1000034381 nuis abate/adm recov 5,000 2,000
1000034386 a/r: nuisance abatement 20,000 8,000
1000034451 parking fees 315,000 (15,000)
1000034455 beach parking permits 26,000 (6,000)
1000034701 registrat after school 2,120 (1,620)
1000034722 adult center 1,650 150
1000034724 pompey park pool 0 500
1000034724 recreation swim 0 1,000
1000034724 swim lessons 0 250
1000034724 junior guard program 0 250
1000034724 red cross classes 0 200
1000034724 monthly pass 0 200
1000034729 carver middle school 1,500 (1,000)
1000034731 tennis memberships 80,000 15,000
1000034733 tennis lesson sales 55,000 30,000
1000034734 tennis equipment rental 750 450
1000034735 commission on box seats 1,200 (1,200)
1000034750 concert revenue 0 2,000
1000034798 other p&r 1.620 9.380
Total Charges for Services 1,185,670 174,820
Fines and Forfeitures
1000035140 fines-code enforcement 8,000 (2,000)
1000035921 penalty-no bldg permit 15.000 8.000
Total Fines and Forfeitures 23,000 6,000
Miscellaneous Revenues
1000036101 int fr tax collector 55,060 (1,150)
1000036112 interest on accts rec 4,000 2,500
1000036252 misc. dock fees 1,500 (500)
1000036440 sale of surplus prop 19,000 (12,130)
1000036931 rec of prior yr expend 0 4,470
1000036973 int on oss bond share 21,620 (10,560)
1000036980 solid waste/stormwater 0 4,520
1000036999 misc revenue 30.000 (18,100)
Total Miscellaneous Revenues 131,180 (30,950)
Other Financing Sources
1000038175 auburn trace 26.430 (26.430)
Total Other Financing Sources 26,430 (26,430)
SUB-TOTAL 34,135,230 858,850
surplus brought forward 513,880 177,070
TOTAL GENERAL FUND ADJUSTMENT 34,649,110 1,035,920 1,035,920
Mid Year Budget Amendment
FY95/96
General Fund Summa~_
Ail departmental budgets have been amended from the period ending
March 31, 1996 at which time the General Fund Budget totalled
$43,433,873. Adjustments of $1,035,920 were made for an amended total
of $44,469,793. Adjustments greater than $5,000 have been noted.
GENERAL FUND REVENUES
Ad Valorem Taxes
The City can expect a surplus of $149,420 in this category. A surplus of $122,760 is
expected in current ad valorem tax revenue and a surplus of $26,680 is expected for
delinquent taxes. Estimates are based on historical trending.
Sales and Use Taxes
The City can expect a shortfall of $11,880 in optional gas taxes based on the current
trending analysis.
Franchise Taxes
A surplus of $103,000 is expected in this category. Receipts for franchise fees on FPL
sales are above anticipated revenue by $100,000.
Utility_ Taxes
Revenue from utility taxes on electric and gas exceed original estimates. A shortfall is
expected for utility taxes based on Southern Bell revenues. An increase of $94,000 is
expected for this category.
Licenses and Permits
Revenues for this category increased by $68,700. The increase is mainly due to
increased projections for occupational licenses, building permits, paving permits, roof
permits as well as tenant/landlord permits.
Intergovernmental Revenues
Intergovernmental revenues are increased by $332,170 based on the current trending of
state revenue sharing and sales tax collections. The City will also be receiving a COPS
MORE Grant, Florida Motor Vehicle Theft Grant, as well as additional funding from the
School District for Carver Middle School.
Charges for Services
Revenues for this category increased by $174,820. The increase is primarily due to
increased projections for zoning fees, EMS transport fees, tennis memberships, tennis
sales, and other parks and recreation fees. Shortfalls are expected in alarm registration
fees, nuisance abatement, and beach parking permit fees.
Fine~ and Forfeitures
Fines and Forfeitures increased by $6,000. The City can expect a shortfall in code
enforcement fines and a surplus in the line item for penalties levied for not having a
permit issued.
Miscellaneous Revenues
Revenues for this category decreased by $30,950. The decrease is mainly due to the
decrease in projections for the sale of surplus property, interest on the Old School
Square Note Receivable, and miscellaneous revenue.
Other Financing Sources
The Other Financing Sources category decreased by $26,430. The decrease is due to
the reduction in transfer from the Auburn Trace Fund. The transfer is not needed since
the receipts relative to the Note will be directly accounted for in the General Fund.
GENERAL FUND EXPENDITURES
1996 CURRENT PROPOSED
DEPARTMENT BUDGET ADJUSTMENT
General Government Services
City Commission 178,216 0
City Manager 217 199 0
Personnel 367 698 0
City Clerk 397 480 (16,355)
Finance 1,884 176 500
City Attorney 540 307 0
Planning & Zoning 710 570 0
Engineering 378 167 0
PW Building Maintenance 233 568 0
Miscellaneous Expenditure 665 758 155,700
Total General Gov't Services $5,442,911 $139,845
Public Safety
Police 12,768,726 178,100
Fire 8,752,283 113,978
Community Improvement 2,037,460 3,400
Total Public Safety $23,558,469 $295,478
Physical Environment
Public Works Admin 123,063 0
Cemetery 158,410 0
Total Physical Environment $281,473 $0
Transportation
Streets Maintenance 417,082 0
Traffic Operations 248,230 7,500
Street Lighting 487,750 0
Parking Facilities 52,590 0
Total Transportation $1,205,652 $7,500
Economic Environment
Miscellaneous Grants 80,000 1,835
Other Financing Uses 492,070 (12,530)
Total Economic Environment $572,070 ($10,695)
Human Services
Miscellaneous Grants $162,500 18,000
Total Human Services $162,500 18,000
Culture and Recreation
Parks and Recreation 5,080,690 79,310
Old School Square 122,500 0
Library 572,120 0
Total Culture & Recreation $5,775,310 $79,310
Debt Service $3,170,690 $0
Other Financing Uses $3,134,570 $506,482
Total General Fund Adjustment $1,035,920
Mid Year Budget Amendment
FY 95/96
General Fund Expenditures
General Government
Includes the legislative and administrative departments of the City and the Miscellaneous
Expenditures division. The increase in General Government expenditures totals
$139,845.
The City Clerk's department includes a surplus due to a vacant Staff Assistant II position
which will be filled during the second half of FY95/96.
The Miscellaneous division includes a refund to Highland Beach of $150,000.
Public Safety_
Includes the Police and Fire Departments and Community Improvement. The increase in
Public Safety expenditures totals $295,478.
The Police Departments budget increase of $178,100 is offset by the receipt of two
additional grants: (1) FL Motor Vehicle Theft Grant of $84,069 and (2) Cops More Grant
of $87,225. The net impact is an increase of $6,805 which is the City's matching share of
the Cops More Grant.
The increase in the Fire Department totals $113,978 which is primarily due to the
implementation of the new Salary Plan approved by City Commission April 16, 1996.
Also included are the costs of cabling and installation of a new telephone system at Fire
Station #3.
The Community Improvement department's increase of $3,400 is due to additional costs
for a demolition and asbestos removal associated with a fire.
Transportation
Includes an increase in Traffic Operations of $7,500 to provide funds for specialty signs
and striping.
E¢;onomic Environment
Includes a matching funds grant of $1,835 to the Delray Beach Youth Council to assist in
hosting their Second Annual Youth Conference. There is also a decrease in payment to
the Community Redevelopment Agency due to a reduction in final assessed valuation.
Human Services
A grant for the Drug Abuse Foundation of $15,000 will partially fund a new Outreach
Coordinator position. Additional funds of $3,000 to the Community Child Care Services
will allow the Director to attend an Early Childhood Education Conference.
Mid Year Budget Amendment
FY 95/96
Culf;IJre and Recreation
Includes the Parks and Recreation Department, the Old School Square Grant and the
Library. The increase for this category totals $79,310.
This increase is partially offset by an increase in the School Board District grant for the
Afterschool program at Carver Middle School of $40,500. An increase in expenditures at
the Tennis Center of $22,500 is offset by an increase in revenue generated from tennis
lessons.
The Athletics & Special events division increase of $15,960 is to survey, remove sod,
regrade and sod fields 1 & 5 at Miller Park.
Other Financina Uses
Accounts for Interfund transfers. The increase in expenditures totals $506,482.
This increase includes a transfer of $193,632 to the Insurance Fund to cover liability and
workers compensation claims coming in at levels greater than anticipated. There is also
an increase of $53,000 to the Beautification Fund due to a calculation adjustment.
The transfer to the General Construction Fund totals $259,850 for various items as listed
below.
NUM ITEM AND JUSTIFICATION AMOUNT
REQUESTED
1 Replace 2 PC's and fiber optic cabling for Police Legal 25,000
Advisor's Office - to establish a communications link with the
City Attorney's office.
2 Replace Personal Computer- new Accountant I position 2,800
created which called for more powerful PC capabilities.
3 Replace Laser Printer for Commission Secretary - current 1,900
printer is outdated and not compatible with computer.
4 Replace 5 desks - purchase was approved for FY95/96 but 5,000
funds were never budgeted.
5 Replace 5 office chairs in Finance Dept. - existing chairs are 1,360
worn and causing back aches.
6 Repair exterior siding at the Tennis Center. 25,000
7 Replace tile roof at Fire Station #2. 10,000
8 Replace carpet at the Public Works Compound. 7,790
9 Replace tile, sinks, wallpaper, and restroom stalls at the 17,250
Community Center.
10 Pay consultant's fees for Lake Ida Road and 1-95 barrier 30,000
walls for new landscaping design - Capital Improvement
Project has been approved for FY 96/97.
11 Build lifeguard headquarters building. 125,000
12 Removal of Australian Pines on Lake Ida Road. 6,750
13 Replace City Clerk's printer - existing printer is old and 2,000
unreliable.
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: ~/ROBERT A. BARCINSKI, ASSISTANT CITY MANAGER
SUBJECT: AGENDA ITEM ~ ~ - MEETING OF MAY 7, 1996
ADDITIONAL INFORMATION - MID-YEAR BUDGET AMENDMENT
DATE: MAY 6, 1996
Four (4) requests from agencies have been received for funding,
three of which are included in the Mid-Year Budget Amendment. The
requests received are as follows:
Youth Council (Conference) $ 1,835
Community Child Care Services (Conference) 3,000
Drug Abuse Foundation 15,000
Atlantic High School (debate team) 400*
*Not included in Mid-Year Amendment
The staff grant review team (Major Lincoln, Joe Weldon, Lula
Butler, Robert Barcinski) met today to review these requests. The
committee recommends approval of the Youth Council and Atlantic
High School debate team requests at this time. The committee also
recommends approval of the Drug Abuse Foundation request, but as
part of next fiscal years' budget. That is when funds would be
needed.
The committee recommends denial of the request from Community Child
Care Services. We did not feel that this was a public purpose
expense.
Drug Abuse Foundation of Palm Beach County, Inc.
,S~Ja~Eva~ SF. RW~ CA~oUS · 400 S. SWNTO~ Av~. · l::ha.e. AY B~,c~ · FL 3~4~. · 407/278-0000 · 407/732-0800
OFFICERS April 18, 1996
OF BOARO
~t Mr. E~c D. Hight~
~ Police ~ega! A~isor
E~ N~ - Delmy Beach Police Depa~
~we P~nt ' 300 W. Atl~tic Avenue
· '~/ Delmy B~ch, FL 33444
Con~ ~ ~
D~r Mr. Hight~er:
~t ~ Enclos~ pl~e ~d a ~py of~e pmpos~ job d~e~p~on for ~e posi~on we ~scussed
' :,.~ at our 1~ Drag T~k For~ m~g. ~so oufl~ ~ ~s l~er below is a su~a~
' - ' budg~ for ~¢ posi~on:
L~N ~ W~. ~ Expenses:
~ s~ Sala~ $2~ ,000.00
:~ Fringe Benef~s $~,965.00
Mileage $~ ,000.00
~afl Devel~men~rainin9 $250.00
Clin~al Supplie~Comm. Eduction $2,~0.00
DIRE~OM General Expenses $~ ,285.00
TOTAL EXPENSES ~0,000.00
E~ G. Smo,
~ B~= Revenue:
S~ ~c~ Funding from C~ of Delmy Beach $15,~.00
L;~ Jovan Fundin9 from Dm~ Abuse Foundation $15,0~.00
W;~;~ J. W~ TOTAL FUNDING $30,000.00
~;~o M. ~s
Ple~e I~ me ~ow if~em is ~y ~tion info~tio~ you require regard~g ~is ma~er.
Respe~lly,
ALTON TAYLOR
~uti~ Di~tor Dr~buse~dation of Palm Beach Count, Inc.
& CEO
- ~cut~e ~re~
Drug Abuse Foundation o/P=lm Beach Court.tv./nc.
400 South Swinton Ave. Office of Personnel Services
Delray Beach, FL 33444 Employee Job Description
JoB TITLE Outreach Coordinator - Drug Court Services
CLASSIF~C,~'nON 220-03 Center
GROUP/DEPARTMENT Treatment Group
UNITIPROGRAM Assessment Center
SUPERVISOR Rita Piltz
SHIFT/HOURS Tues.-Fri. 10:00 am to 7:00 pm, and Sat. 9:00 am to 6:00 pm
This is a professional direct outreach position in a licensed substance abuse Treatment and
Prevention agency. This direct care s;aff provides outreach assessment-related services
consistent with facilitating individuals' access to Foundation Services. This outreach
position provides services to assist clients with accessing civil court services to compel
loved ones or significant others to seek treatment. This position also provides community
education to generally inform the community on how to access intervention for substance-
abuse related problems. This position provides support services, including ensuring that
each eligible client receives court liaison, managed care, social support and
tracking/follow-up services. This position is expected to conduct these services in a
professional manner and consistent with Foundation policies and procedures. This position
is expected to carry out support service functions and related documentation in a
thorough, accurate, and timely manner consistent with program standards and Foundation
policy.
T. he tasks described below are general descriptions of the duties to be performed. They
may be expanded or changed, and presented in writing, as the needs of the position vary.
Nothing in the "General Job Responsibilities" section shall be construed as limiting the
general overview of the responsibilities as broadly outlined in the "Nature of Position"
section. It is the responsibility of this position to carry out the following:
1. Marchman Act Support Services: To provide assistance with accessing substance-abuse
services as provided for under the provision of the Marchman Act. This position will
assist individuals in obtaining, properly completing and filing the appropriate
paperwork to access services on behalf of a significant other through the Marchman
Act program. This position will coordinate and participate in activities designed to
educate the community on the provision of the Marchman Act and how this act might
assist them in accessing intervention services on behalf of a significant other.
2. Facilitating Service Access: This position will be responsible for facilitating access to
Foundation services on behalf of any member of the community who requests such
assistance, and will work specifically with Marchman Act clients to facilitate such
access_
Office ol Personnel Services
Employee Job Description - Outreach Cocxdinator
220=03 Outreach Coordinator
Job Description
Page 2
3. Community Liaison Services: This position will act as a community liaison for the
Foundation and Marchman Act Services. Additionally, this position will man a
community liaison office at Old Carver School or at some other similar location.
4. Court Reporting Services,s: This position will provide all required court reporting on
cases processed through the Marchman Act.
5. Follow-Up Services: This position will provide limited follow-up services on all clients
· processed through the Marchman Act program to determine their current status and to
.facilitate. acc~s to substance-abuse .services for .continuing care needs. This position
will complete a monthly tracking form on Marchman Act clients for a period of time
after they have successfully completed treatment.
6. Ensure that service delivery is consistent with Foundation policy and program procedures.
7. Attend a minimum of 16 hours of staff development/training as required.
$. Document delivery of DAF services in a professional and timely manner and maintain clinical
r~cord keeping as s!'__~_t~ in Foundation policy and program procedures.
9. Attend/participate in all scheduled staff meetings and general staffme~fi, ngs.
10. Read and adhere to all stated procedures in the Unified Program Standards and Pohcy Manuals.
11. Attend/participate in at least one workshop and/or Wa/ning available in the community on a
yearly basis.
12. Participate in commun/ty service activgdes, includ/ng but not limited to: a.) Informational
presentations to community groups; and b.) Program promotion and/or presentations in the
The items listed below are intended to call your attention to certain key general
administrative requirements and conditions of this position. These descriptions are
intended to serve as a pre-orientation on certain items that will assist you in successfully
fulfilling the terms of your employment here at the Foundation. The items do not represent
a complete list of administrative issues concerning your employment, and may be
expanded or changed and presented in writing as the needs of the position vary.
I. Policy and Procedure: You will receive, or have at your disposal, three (3) important
policy manuals. These manuals are the Foundation's Policy Manual, the Personnel Policy
Hand.book, and your program or department's Operational Standards Manuals. Each of these
Office of Personnel Serwces
Employee Job Description - Outreach Coordinator
220-03 Outreach Coordinator
Job Description
Page 3
documents are provided to assist you in understanding the values, goals, objectiws, standards
and official position of the Foundation on a variety of issues concerning your work and your
employment at the Foundation. As a condition of employment at the Foundation, you are
required to read and follow these policies.
2. Confidentiality: During the course of your employment, you will receive copies of the
Foundation's policy on confidentiality, and you will be involved with at least one training on
the subject during your orientation period. Because of the work we do, and the state and
federal laws outlining tonfidentiality standards, you will be required to strictly abide
by Foundation policy governing this issue. Violation of confidentiality standards will
result in disciplinary action up to and including dismissal.
3. Documentation Standards: Because the Foundation is a public agency, we are required
to comply with specific regulatory and contractual requirements relative to essential
documentation standards. These standards provide for thorough, accurate and ffmely
completion of required documentation. Compliance with these standards will be strictly
enforced. Falsifying any records at the Foundation, clinical or administrative, will result in
disciplinary action up to and including termination. You are required to familiarize
yourself with the Foundation's documentation standards.
4. Community Services: Because of the community support upon which our agency
depends, ail staffwill be required to participate in certain limited community activities.
Generally, these activities will be limited to presentations on substance abuse, promoting
drug-flee living and/or educating the community about the services we provide. These
activities are coordinated by the Office of Community Relations. When selected to participate
in such activities, consideration for workload issues will be revi~ved, but you may be
expected to participate at some level. The Office of Commurtity Relations will properly
prepare you to participate if called upon.
5. Professional Conduct: We believe that it is important for employees to conduct
themselves in a professional mariner at all times. As a result, we have identified strict
standards for professional conduct and conflicts of interest issues, and have included them in
the P~rsormel Handbook. These standards will be strictly enforced.
6. Drug-Free Workplace: We are a drug-free workplace, and as result, we have instituted
a drug-free workplace program which includes employee drug testing. Simply stated, we will
not tolerate employees using mood altering chemicals in the workplace, or reporting to work
under the influence of mood altering chemicals except where provided for under the Drug-
Free Workplace policy. Please familiariz~ yourself with this policy.
7. Probationary Period: For the first six (6) months of your employment, you are
considered to be in a probationary status. During this time, you have a chance to familiariz~
yourself with your specific .job responsibilities, and with Foundation policy and procedures.
Upon successful completion of all mandatory background checks, drug testing, and your
Office of Personnel Services
Employee Job Oe$criphon - Outreach Coordinator
220.-03 Outreach Coordinator
]ob Description
Page 4
performance ~valuation, you are then considered to be in regular status, and may take
advantage of all benefits as outlined in the Personnel Handbook.
8. Chain of Command: Throughout the employee orientation process, you will receive most
of the documents listed in this section, or will be given directions as to where essential
documents are located. However, whenever you have a question, or a request for Foundation
irfformation, please go to your immediate Supervisor. If your Supervisor is unavailable,
contact the next in command.
This position requires thc following knowledge, abilities and skills:
1. Demonstrated ability to screen, assess, and diagnosis social services and clinical needs.
2. Knowledge of the disease concept of chemical dependence; i.e., symptoms of abuse and effects
on individuals, families, etc.
3. Knowledge of theories of personality and human development.
4. Demonstrated ability to sustain a professional, helping relationship with individuals, families
and groups.
$. Demonstrated ability to document all clinical activities in a professional and timely manner.
6. Demonstrated ability to utilize clinical supervision as an opportunity for examining own
issues/values.
Demonstrated ability to work well with others in the facilitation of all clinical and program
functions.
8. Demonstrated ability to maintain a professional and confidential disposition when dealing with
sensitive Foundation business.
9. Demonstrated ability to document and maintain client records.
10. Demonstraled ability to communicate effectively, both verbally and in writing.
11. Demonstrated ability to work well with others.
12. Demonstrated ability to execute the policies of the Foundation and directives of the Executive
Director, even when such policies and directives do not reflect individual wishes.
13. Ability to represent the Foundation to the public in a manner consistent with the policies of the
Foundation and directives of the Executive Director.
Office of Personnel Services
Employee Job Description - Outreach Coordinator
220-03 Outreach Coordinator
Job Description
Page 5
14. Demonstrated ability to reflect a positive, creative, and supportive attitude regarding the
resolution of problematic issues as the3~ are presented to the Foundation.
15. Ability to establish and maintain effective working relationships with administrative officials,
associates and the general public.
16. General computer and typing skills preferred.
17. Knowledge of basic counseling and communication skills.
15.. Dgmo~ ability to est~Ush and sustaina professional relationsh/p with ;m~viduals and trmtment
groups ofva~ng degrees of recovery.
19. Knowledge and understanding of the principles and concepts of 12 Step Program.
Bachelor's Degree in the areas of Counseling, Psychology, Social Work or Mental Health. CAP will b~
considered. Minimum of 1 year of clinically-supervised experience in counseling/therapy, and/or 2 years'
experience in social work.
I hereby understand and acknowledge the job description as outlined in this document, and
agree to its terms and conditions. I further acknowledge that my background meets the
experience and training as required by this position.
Signature of Employee Date
Personnel Manager Date
outreach, n~w
Office of Personnel Services
Employee Job Description - Outreach Coordinator
David Harden
Delray Beach City Manager ~ ..... ~ ~'~
100 NW let Ave.
DelraY33444 Beach, F1
Dear Sir,
Four debaters from Atlantic Community High School will
be traveling to Topeka, Kansas at the end of May to compete
in a the Catholic National Forensic League championships.
The four student, Sacasha Brown, John Beach, Adam Mason, and
Rebecca Cutri-Kohart are enrolled in the International
Baccalaureate program at Atlantic.
While the School Board is paying for most of the travel
expenses, the student have been helping to off-set the cost
by selling candy, washing cars and waiting tables for tips
at the Bono's Barbecue restaurant on Linton Blvd. At this
point in time, the students still face a shortfall of
several hundred dollars. The students hope the Delray Beach
City Commission might help with a donation of $400 dollars.
If this can be arranged, Debate Club Vice President
Sacasha Brown and the other traveling debaters would be
available to thank the commission in personal at a
Commission meeting.
These young people are truly deserving of your help.
They strive to be the best they can be.
Thank you for your kind consideration, sincerely
David Freeman
Speech and Debate Coach
Atlantic Community High School
2501 Seacreat Blvd.
Delray Beach, F1
33444
243-1500