Agenda Workshop 04-10-01 CITY COMMISSION
CITY OF DELRAY BEACH, FLORIDA
WORKSHOP MEETING - APRIL 10, 2001
6:00 P.M. - FIRST FLOOR CONFERENCE ROOM
DELRAY BEACH
1993
The City will furnish auxiliary aids and services to afford an individual with a disability an
opportunity to participate in and enjoy the benefits of a service, program or activity conducted
by the City. Contact Doug Randolph at 243-7127 (voice) or 243-7199 (TDD), 24 hours prior
to the event in order for the City to accommodate your request. Adaptive listening devices are
available for meetings in the Commission Chambers.
WORKSHOP AGENDA
(1) Sister Cities Committee - Tanzania Trip
(2) Road Bond Program Status Report
(3) Policy on handling Mid-year Grant Requests
(4) Review City Board/Committee Application and Board Structure
(5) Commission Comments
Please be advised that if a person decides to appeal any decision made by the City Commission
with respect to any matter considered at this meeting, such person will need to ensure that a
verbatim record includes the testimony and evidence upon which the appeal is based. The City
neither provides nor prepares such record.
S CITY CLERK/AGENDA 01/WORKSHOP BASE/WORKSHOP
City Of Delray Beach
Department of Environmental Services
M E M 0 R A N D
U M
www delrayesd com
TO:
FROM:
David T. Harden, City Manager
Richard C. Hasko, P.E., Environmental Services Director
SUBJECT: 2000 ROADWAY BOND SURPLUS
DATE: March 28, 2001
We are pleased to report that, as of this date, all but one of the projects identified and funded in the
2000 Roadway Bond program have been awarded for construction. The sole outstanding project is
the area between 1-95 and the Intracoastal Waterway north of Lake Ida Road. We had anticipated
awarding this with the third phase of the Seacrest / Del Ida Neighborhood Improvement project,
however, due to delays in planning for that project we may want to proceed with the bond work
separately.
With the majority of the actual project costs known, we have composed a synopsis of the current fund
status for the purpose of determining the level of surplus or shortfall in program funding. The
attached exhibits are tabular depictions of the current fund status.
Referring to Exhibit I, the budgeted and actual costs relative to roadway and drainage improvements
are compared for each of the eight bond projects. Those components for which actual costs are not
yet available are shaded and those budgeted costs are used as actual expenses for calculating residual
funding amounts. As shown on Exhibit I, the total gross surplus of bond funding is $3.9 million.
The surplus condition can be attributed to conservative project estimating and an extremely
competitive bidding environment in the past year.
Although construction contracts have been awarded for these projects, for the most part, construction
is incomplete or newly started. It is prudent to retain some level of contingency funding for
unforseen costs until project completion. Table 1 of Exhibit II shows the maintenance of a 20%
contingency balance in each of the project accounts. This leaves a net surplus in excess of $3.1
million, which does not include interest earnings or project reserve balances currently totaling almost
$491,000.00.
There also remains the issue of land acquisition for storm water retention required for some of the
project drainage systems. On the basis of recent information accumulated in our acquisition efforts,
we feel a conservative estimate of funding to be reserved for these costs is $600,000.00. This amount
can be covered from the combination of interest earnings, project reserves and the net bond fund
surplus exceeding $3 million.
On the foregoing basis, a net amount of $3 million of bond surplus funding can be used immediately
for other projects with no negative funding impact on the identified bond projects.
You have suggested that any surplus bond funds be directed to the acceleration of drainage projects in
the southwest area programmed in out years of the five year capital plan. Table 2 of Exhibit II
itemizes the costs of the five projects involved including consulting contingencies. The respective
capital plan project sheets are also attached with project location maps. The total roadway, drainage
and utility cost for all five projects is $4.1 million. For purposes of apportioning funds, our
recommended priority would be the three "southwest area" projects shown in shading on Table 2 and
comprising a total cost of approximately $3.16 million. Funding requirements exceeding the $3
million bond surplus figure can be provided from water and sewer renewal and replacement balances,
or potentially from supplementary bond surplus funds which may become available subsequent to
completion of bond program projects. It is assumed that debt service for bond funds used for utility
project components would be transferred to the water and sewer fund.
With your approval, we would like to proceed as outlined herein. I am available to at your
convenience for discussions in the subject regard.
/rch
C~
Randal Krejcarek, P.E., City Engineer
Howard Wight, Deputy Director of Construction
Dan Beatty, P.E., Deputy Director of Public Utilities
Joe Safford, Finance Director
Becky O'Connor, Treasurer
City Of Delray Beach
S.W. AREA IMPROVEMENTS
Environmental Services Department 434 South Swinton Ave 561-243-7322
SW
S W 4TH ST
lOTH
I S W 6TH ST
S W 7TH ST
$ W 8TH ST
STREET
· S.W. 7th Ave.- S.W. 8th Ct. to S.W. 6th St.
· S.W. 8th Ct.- S.W. 8th Ave. to S.W. 4th Ave.
· S,W. 9th St.- S.W. 8t~ Ave. to S.W. 4th Ave.
· S.W. 9th Ct.- S.W. 8th Ave, to S.W, 4th Ave,
· S.W. 6th Ave.- S.W. 8th Ct. to S,W, 6th St.
· S.W. 5th Ave.- Cul-de-sac to 4th St.
· S.W. 4th Ave.- S.W. 9t' Ct. to S.W. 7th St.
S ~EngAdmtntPro. lectst2000t2000-O44V..ettersWW 18 Ave tofo doc January 25, 2001 Page 3 of 26
City of Delray Beach
I Department: ESDIEngr Capital Improvement Plan
Date Submitted: 6-Apr-01 FY 2000-2001 to FY 2004-2005 Fund: 448
Project Category: Other Improvements Project Title: SW Area
Project Description: SW 7th Av - 8th Ct to 6th St, SW 8th Ct - 8th Ay to 6th Ay, SW 9th St - 8th Ay to 4th Av,
SW 9th Ct - 8th Av to 4th Av, SW 6th Av - 8th Ct to 6th St, SW 5th Av - cul-de-sac to 4th St
SW 4th Av - SW 9th Ct to SW 7th St
(Water Main Fund 442)
Annual Capital Budget Request
FY 2000-01 Five Year Capital Program
Prior Executive Appropriation 5 Year
Classification Appropriation Request Total FY00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 Total
Land Acquisition 0
Engineering/Architect Design
Construction 475,000 475,00(~
Buildings
Other Improvements 0
Inspection Fees 0
Equipment 0
Other Fees/Costs 0
Contingency 0
TOTAL PROJECT COST 0 0 0 0 475,000 0 0 0 475,000
Project Title Other Imprv Five Year Capital Program
5 Year
Revenue Source(s) FY 99-00 FY00-01 FY 01-02 FY 02-03 FY 03-04 Total
Cash ("Pay as you go") Stormwater Fund 0 475,000 0 0 0 475,000
Grants 0
Federal 0
State 0
County 0
Special Revenue Funds 0
Assessment District 0
Bond/Bank Financing 0
Other 0
TOTAL REVENUES 0 475,000 0 0 0 475,000
City of Delray Beach
Department: ESDIEngr Capital Improvement Plan
Date Submitted: 6-Apr-01 FY 2000-2001 to FY 2004-2005 Fund: 442
Project Category: Other Improvements Project Title: SW Area
Project Description: SW 7th Av - 8th Ct to 6th St, SW 8th Ct - 8th Av to 6th Av, SW 9th St - 8th Av to 4th Ay,
SW 9th Ct - 8th Ay to 4th Av, SW 6th Ay - 8th Ct to 6th St, SW 5th Av - cul-de-sac to 4th St
SW 4th Av - SW 9th Ct to SW 7th St
(Drainage Fund 448)
Annual Capital Budget Request
FY 2000-01 Five Year Capital Program
Prior Executive Appropriation 5 Year
Classification Appropriation Request Total FY00.01 FY 01-021 FY 02-03 FY 03-04 FY 04-05 Total
Land Acquisition 0
Engineering/Architect Design 164,000 164,000
Construction 629,000 629,000
Buildings _ ~ 0
Other Improvements (~
Inspection Fees 0
Equipment 0
Other Fees/Costa 0
Contingency 0
TOTAL PROJECT COST 0 0 0 0 793,000 0 0 0 793,000
Project Title Other Imprv Five Year Capital Program
$ Year
Revenue Source(s) FY00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 Total
Cash ("Pay as you go") Water/Sewer R & R 0 793,000 0 0 0 793,000
Grants 0
Federal 0
State 0
County 0
Special Revenue Funds 0
Assessment District 0
Bond/Bank Financing 0
Other 0
TOTAL REVENUES 0 793,000 0 0 0 793,000
City Of Delray Beach
S.W. AREA 2 IMPROVEMENTS
S W 7TH ST
Environmental Services Department
S W 8TH
434 South Swinton Ave
ST
S W 8TH COURT
S W 9TH CT
ST
SW
OTH STREET
561-243-7322
N
· S.W. 8th St- S.W. 4t~ Ave. to S. Swinton Ave.
· S.W. 9th St.- S.W. 4th Ave. to S. Swinton Ave.
· S.W. 9th Ct.- S.W. 4th Ave. to S.W. 2"d Ave.
· S.W. 2nd Ave.- S.W. 10t~ Ave. to S.W. 9th St.
S ~.EngAdmmV::'mjects~2000~2000-O44V_ettersWW 18 Ave tofo doc January 25, 2001 Page 3 of 26
City of Delray Beach
Department: ESDIEngr Capital Improvement Plan
Date Submitted: 6-Apr-01 FY 2000-2001 to FY 2004-2005 Fund: 442
Project Category: Other Improvements Project Title: SW Area 2
Project Description: Water Main Upgrades
SW 8th St - 4th to S Swinton Ay, SW 9th St - 4th to S Swinton Ay, SW 9th Ct - 4th to 2nd Ay,
SW 2nd Ay - 10th to 9th St
(Drainage Fund 448)
Annual Capital Budget Request
FY 2000-01 Five Year Capital Program
Prior Executive Appropriation 5 Year
Classification Appropriation Request Total FY00-01 FY 01-02 FY02-03 FY 03-04 FY 04-05~ Total
0
Engineering/Architect Design 75,000
15,000
Construction 392,500 392,500
Buildings 0
Other Improvements 0
Inspection Fees 0
Equipment I~
Other Fees/Costs 0
Contingency O
TOTAL PROJECT COST 0 0 0 0 0 0 467,500 0 467,50(~
Project Title Other Imprv Five Year Capital Program
5 Year
Revenue Source(s) FY00-01 FY 0t-02 FY 02-03 FY 03-04 FY 04-05 Total
Cash ("Pay as you go") Water/Sewer R & R 0 0 0 467,500 0 467,500
Grants 0
Federal 0
State 0
County 0
Special Revenue Funds 0
Assessment District 0
Bond/Bank Financing 0
Other 0
TOTAL REVENUES 0 0 0 467,500 0 467,500
City of Delray Beach
Department: ESDIEngr Capital Improvement Plan
Date Submitted: 6-Apr-01 FY 2000-2001 to FY 2004-2005 Fund: 448
Project Category: Other Improvements Project Title: SW Area 2
Project Description: Drainage Improvements
SW 8th St - 4th to S Swinton Av, SW 9th St - 4th to S Swinton Av, SW 9th Ct - 4th to 2nd Av,
SW 2nd Av - 10th to 9th St
(Water Main Fund 442)
Annual Capital Budget Request
FY 2000-01 Five Year Capital Program
Prior Executive Appropriation 5 Year
Classification Appropriation Request Total FY00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 Total
Land Acquisition 0
Engineering/Architect Design 0
Construction 275,000 275,000
Buildings 0
Other Improvements
Inspection Fees
Equipment 0
Other Fees/Costs
Contingency 0
TOTAL PROJECT COST 0 0 0 0 0 0 275,000 0 275,000
Project Title Other Imprv Five Year Capital Program
5 Year
Revenue Source(s) FY 99-00 FY00-01 FY 01-02 FY 02-03 FY 03-04 Total
Cash ("Pay as you go") Stormwater Fund 0 0 0 275,000 0 275,000
Grants 0
Federal 0
State
County 0
Special Revenue Funds 0
Assessment District 0
Bond/Bank Financing 0
Other 0
TOTAL REVENUES 0 0 0 275,000 0 275,000
City Of Delray Beach
2000 Capital Improvement Plan
SW Area 3
FY 2000-2001 to FY 2004-2005
Environmental Services Department 434 South Swinton Ave 561-243-7322
2ND
3RD
6TH ST
S W 3RD CT
5W
AUBURN CIRCLE NORTH
N
· SW 13th Ave-3rd to W. Atlantic
· SW 15th Ave-3rd to 2nd St.
· SW 15th Ave-6th to 4th st.
S ~EngAdmmV:Yojects~2000~2000-O44V_ettersWW f8 Ave fnfo doc January 25, 200f Page 3 of 26
City of Delray Beach
Department: ESDIEngr Capital Improvement Plan
Date Submitted: 6.Apr-01 FY 2000-2001 to FY 2004-2005 Fund: 442
Project Category: Other Improvements Project Title: SW Area 3
Project Description: Water Main Upgrades
SW 13th Av - 3rd to W Atlantic Av
SW lSth Av - 3rd to 2nd St
SW 15th Av - 6th to 4th St
(Drainage Fund 448)
Annual Capital Budget Request
FY 2000-0t Five Year Capital Program
Prior Executive Appropriatior 5 Year
Classification Appropriation Request Total FY00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 Total
0
Engineering/Architect Design 106,000 106,000
Construction 540,000 540,000
Buildings 0
Other Improvements 0
Inspection Fees 0
Equipment 0
Other Fees/Costs
Contingency 0
TOTAL PROJECT COST 0 o o o o oI oI 646,oooI 646,000
Project Title Other Imprv Five Year Capital Program
5 Year
Revenue Source(s) FY00-01 FY 0t-02 FY 02-03 FY 03-04 FY 0405 Total
Cash ("Pay as you go") Water/Sewer R & R 0 0 0 0 646,000 646,000
Grants 0
Federal 0
State 0
County 0
Special Revenue Funds
Assessment District 0
Bond/Bank Financing 0
Other 0
TOTAL REVENUES 0 0 0 0 646,000 646,000
City of Delray Beach
Department: ESDIEngr Capital Improvement Plan
Date Submitted: 6-Apr-01 FY 2000-2001 to FY 2004-2005 Fund: 448
Project Category: Other Improvements Project Title: SW Area 3
Project Description: Drainage Improvements
SW 13th Av - 3rd to W Atlantic Av
SW 15th Av - 3rd to 2nd St
SW 15th Av - 6th to 4th St
(Water Main Fund 442)
Annual Capital Budget Request
FY 2000-01 Five Year Capital Program
Prior Executive IAppropriafion 5 Year
Classification Appropriation Request Total FY00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 Total
Land Acquisition 0
Engineering/Architect Design 0
Construction 505,000 505,000
Buildings 0
Other Improvements 0
Inspection Fees0'
Equipment 0
Other Fees/Costa
Contingency
TOTAL PROJECT COST 0 0 0 0 0 0 01 505,000 505,00~
Project Title Other Imprv Five Year Capital Program
5 Year
Revenue Source(s) FY 99-00 FY00-01 FY 0t-02 FY 02-03 FY 03-04 Total
Cash ("Pay as you go") Stormwater Fund 0 0 0 0 505,000 505,000
Grants 0
Federal 0
State 0
County 0
Special Revenue Funds 0
Assessment District 0
Bond/Bank Financing 0
Other 0
TOTAL REVENUES 0 0 0 0 505,000 505,000
City Of Delray Beach
2000 Capital Improvements Plan
NW 139/NW 14th Drainage Improvements
Fy 2000-2001 to Fy 2004-2005
Environmental Services Department
434 South Swinton Ave
561-243-7322
ATLANTIC AVENUE
· NW 13th Ave. - W. Atlantic Ave. to NW 2nd St.
· NW 14th Ave. - W. Atlantic Ave. to NW 3rd St.
(Water Main Fund 442)
$ ~EngAdmm~Pro. lecfst200012000-O44~ettersWW 18 Ave tofo doc January 25, 200'i Page 3 of 16
City of Delray Beach
Department: ESD/En~]r Car~ital Imi)rovement Plan
Date Submitted: 26-Mar4)1 FY 2000-2001 to FY 2004-2005 Fund: 44;
Project'Titl.: NW 13th AvlNW 14th Av
Other
Improvements
Pro,ct Description: Drainage Improvements
NW 13th Ay - W Atlantic Ay to NW 2nd St
NW 14th Ay - W Atlantic Ay to NW 3rd St
(Water Main Fund 442)
Annual Capital Budget Request
FY 20004)1 Five Year Capital =ro~lram
Prior Executive Appropriation 5 Year
Classification ..ABpr°priati°n Request Total FY00-01 FY 01-02 FY 02-03 FY 03-04 FY 044)5 Total
Land Acquisition 0
EngirmednglArchitsct Design
Construction 220.000 220.00(]
Buildin~
Other Improvements
Equipment ,
Other Fees/Costs
Contin~ency
TOTAL PRO~ECT COST 0 0 0 0 0 0 0 220,000 220,000
Pro~iect Title Other Imprv Five Year Capital Pro~lram
5 Year
RevenueSou~sI FY99-O0 FY00-O~ FY0~-02 FY024)3 FY03-04~ ~T°tal
Cash ("Pay es you go") Stormwatsr Fund 0 0 0 0 220,000 220,000
Grants 0
Federal 0
State 0
County 0
Special Revenue Funds ! 0
Aesessment District 0
Bond/Bank Financing 0
TOTAL RWENUES 0 0 0 0 ~,~ 220,~
s'~engadmlnlbudgetVy2000- 2001 ~c~pVmrl 3-14av 448 xls
City of Delmy Beach
Department: ESD/Engr CaDitsl Improvement Plan
Date Submitted: 26-Mar-01 FY 2000-2001 to FY 2004-2005 Fund: 442
Project Category: Other Improvements Pro~ect Title: NW 13th AvlNW 14th Ay
Project Description: Water Main Up~lrades
NW 13th Ay - W Atlantic Ay to NW 2nd St
NW 14th Av - W AtianUc Ay to NW 3rd St
(Dmins~e Fund 448)
Annual Capital Budget Request
FY 20004)1 Five Year Capital Pro~lram
Prior Executive Appropriation 5 Year
Classification Appropriation Request Total FYO0-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 Total
Land Acquisition 0
Enginearing/Architect Design 84,000 84,000
Construction 280,000 280,000
Buildings 0
Other Improvements 0
Inspection Fees 0
Equipment 0
Other Fees/Costs 0
Contingency 0
TOTAL PROJECT COST 0 0 0 0 0 0 0 364,000 364,000
IPro~ct Title Other Imprv , Five year Capital Program
5 Year
Revenue Source~s~ FY00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 Total
~,ash ("Pay as you go") Water/Sewer R & R 0 0 0 0 364,000 364,000
~rants 0
Federal
State
County
Special Revenue Funds 0
~asassment District O
Bond/Bank Financing
Other
TOTAL REVENUES 0 0 0 0 364,000 364,000
s '~engadmintbudgetVy2000- 2001tcip~nwf 3-14av 442.x/s
April 26, 2000
eTitle~ eFimtName~ ~tLastName., ,tJobTitle~
,tCompany~
~tAddressl ·
,u~ddress2~
,tCity~, ,tState~ ~tPostalCode~
SUBJECT: Charitable and Benevolent Contributions for Fiscal Year 2000-01
Dear ~Tifle>~ ,tLastName~:
The City of Delray Beach is currently going through its budget process for fiscal year 2000-01. In
accordance with City Policy and Procedure Number GA-23 (copy attached), if you wish to
request a grant from the City for next fiscal year, we are requesting that you complete the
attached Application for Charitable and Benevolent Contributions and submit it to the Budget
Office no later than May 26, 2000.
Please remember that recipient organizations of fiscal year 1999-00 funding from the City w~re
required to submit Status Reports as designated in the award letter. Failure to submit these
Status Reports for fiscal year 1999-00 may jeopardize approval of funding requests for fiscal
year 2000-01.
If you have any questions, please contact Regina Frazier, Budget Administrator, at 561-243-
7129.
Sincerely,
DAVID T. HARDEN
City Manager
DTH/sam
Enclosure
cc: Regina Frazier, Budget Administrator
W.S. 3
City of
Deiray
Beach
ADMINISTRATIVE
POLICIES AND PROCEDURES
MANUAL
NUMBER
GA-23
SUPERSEDES
GA-23, Rev.3
RESCINDS:
C'.A-q':',. Rmv. ]
SUBJECT: GENERAL ADMINISTRATION
Charitable and Benevolent Contri-
butions and Special Event Funding
I
REVISIONS EFFECTIVE DATE: ~ PAGE
4 January 9, 1998I 1 OF
avi . ar eh, City Manager
GA-23,0 Pu .r0ose:
The purpose of this policy, as approved by the City Commission on September 30, 1986, is to
provide formal procedures for charitable and benevolent contributions and special event funding
from City Funds.
GA-25,1 Procedures:
The presentation and consideration of requests for City funding by agencies will be evaluated
based on the following guidelines:
Agencies desidng funding from the City of Delray Beach are required to complete the City's
"Application for Charitable and Benevolent Contribution Request" (Exhibit A) or "Application
for Special Event Funding" (Exhibit B) for review pdor to any award.
Requesting agencies should be agencies which supply a benefit to the Citizens of Delray
Beach which, in the absence of such agency assistance, the City could provide supplemental
assistance directly from its own resources.
VVhere possible, requesting agencies should participate in and provide volunteers to take
advantage of special event fund raising opportunities taking place within the City of Delray
Beach (i.e., hoop-it-up, Delray Affair, etc.).
Funding applications will be reviewed by a City Staff Committee designated by the City
Manager. The Committee's funding recommendations will be submitted to the City
Commission for their approval or denial.
As a condition of being funded, the recipient organization shall submit Status Reports to the
City Manager. Failure to submit these Status Reports may jeopardize approval of future
requests for funding.
6. The total charitable and benevolent contribution funding for eligible requesting agencies
should not exceed 1% of the Ad Valorem Tax revenue annually.
7. The total special event funding should not exceed $50,000 annually.
These guidelines are designed to be consistent with funding cdteria which seek to provide funding
for agencies that are involved in projects which serve Delray residents and that the City's
contributions are relevant to the Delray residents served.
City of Delray Beach
Application for Charitable and
Benevolent Contribution Request
for Fiscal Year
APPLICANT INFORMATION:
Agency:
EXHIBIT A
Address:
City:
Name/Title of
Contact Person:
Grant Request:
State: ZIP:
Phone:
AGENCY INFORMATION:
Please indicate which of the following criteria your organization meets:
Tax exempt status under Internal Revenue Code 501(c)3, Please include a
copy of your notification letter,
Not a Private Foundation as defined under Internal Revenue Code 509.4.
Volunteer Board of Directors is the governing body.
Independent audit is performed each year. If so, please include.
Annual budget is approved by the Board of Directors. Please include.
Please outline the intended use of the requested funds.
What public benefit (educational, economic, health, etc.) will result from funds
received from the City?
Application for Charitable and
Benevolent Contribution Request
Page 2
How many participants are currently utilizing your agency's program?
Of the total, how many are residents of Delray Beach?
Geographic Area(s) Served:
What is the total cost of your program?
Please list those special event fund raising opportunities held in the City of Delray
Beach in which your agency participated or provided volunteers and the number of
volunteers provided at each:
Special Event Number of Volunteers Provided
Please list the other sources and amounts of revenue being requested this fiscal year.
Has your organization received funding from the City of Delray Beach in the past? If so
please indicate the amount and year.
Please provide a Needs Statement (Why do you need the money?) explaining the
reasons for your project and your request for funding. This statement should be a
paragraph in length and provide specific and measurable information.
City of Delray Beach
Application for Special Event Funding
for Fiscal Year
APPLICANT INFORMATION:
Agency:
EXHIBIT B
Address:
City:
Name/Title of
Contact Person:
Event:
State: ZIP:
Phone:
Grant Request:
AGENCY INFORMATION:
Please indicate which of the following criteria your organization meets:
Tax exempt status under Internal Revenue Code 501(c)3. Please include a
copy of your notification letter.
Not a Private Foundation as defined under Internal Revenue Code 509.4.
Volunteer Board of Directors is the governing body.
Annual budget is approved by the Board of Directors. Please include.
Please outline the intended use of the requested funds.
What public benefit (educational, economic, health, etc.) will result from funds
received from the City?
What is the total anticipated attendance of the event?
Application for Special Event Funding
Page 3
Provide an Outcome Statement (What will be accomplished with the money?)
explaining the impact as a result of obtaining funding from the City. This statement
should be a paragraph in length and provide specific and measurable information.
Demonstrate how you will evaluate your results. These measures need to be directly
related to the need and expected outcome.
As a condition of being funded, the recipient organization shall submit a Status Report
to the City Manager after the event has been completed. This report needs to address
how the use of City funding has impacted the expected outcome as provided in the
Outcome Statement. This report needs to include measurable evaluation information
and should not exceed one page in length.
Failure to submit this Status Report may jeopardize approval of future requests for
funding.
The undersigned is submitting this application on behalf of the agency.
Signature Date
Name (Print) Title
DELRAY BEACH
BOARD MEMBER APPLICATION
1993
Please type or print the following information:
1. Las[ i'qame': - Name M.I.
2. Home Address: City State Zip Code
3. Legal Residence: City State Zip Code
4. Principal Business Address: City State Zip Code
5. Home Phone: I Business Phone: E-Mail: Fax:
I
6. What Board(s) are you interested in serving?
7. List all City Boards on which you are currently serving or have previously served: (Please include dates)
8. Educational qualifications:
9. List any related professional certifications and licenses which you hold:
10. Give your present, or most recent employer, and position:
11. Describe experiences, skills or knowledge which qualify you to serve on this board: (Please attach a brief resume)
I hereby certify that all the above statements are tree, and I agree and understand that any misstatement of material facts
contained in this application may cause forfeiture upon my part of any appointment I may receive.
SIGNATURE DATE
Note: This application will remain on £fle in the City Clerk's Office for a period of 2 years from the date it was
submitted. It will be the applicant's responsibility to ensure that a current application is on file.
S\C ITYCLERKkB OARD\APP LICATION
W$. 4
SCHEDULED ADVISORY BOARD MEETING DATES
AND
LAST MEETING DATE
Affordable Housing Advisory Committee: meetings called as needed.
Last meeting: July 2000
Board of Adjustment: meetings held the 1st and 3rd Thursday, if there is business.
Last meeting: February 15, 2001
Board of Construction Appeals: meetings held on 1 st Wednesday, if there is business.
Last meeting: November 2000
Civil Service Board: meetings called as needed.
Last meeting: April 2000
Code Enforcement Board: meetings held on 2nd and 4th Tuesday.
Last meeting: March 27, 2001
Community Redevelopment Agency: meetings held 2nd and 4th Thursday.
Last meeting held March 22,2001
Delray Beach Housing Authority: meetings held 2nd Tuesday of each month.
Last meeting held March 13, 2001
Downtown Development Authority: meetings held 3rd Wednesday of each month.
Last meeting held March 21, 2001
Education Board: meetings held 1 st & 3rd Monday of each month.
Last meeting held April 2, 2001
General Employees Retirement Fund: meetings held quarterly on Thursdays.
Last meeting held February 22, 2001
Historic Preservation Board: meetings held 1st and 3rd Wednesday of each month.
Last meeting held April 4, 2001
Kids and Cops: meetings held 1 st Wednesday of each month at 7:00 p.m.
Last meeting held April 4, 2001
Nuisance Abatement Board: meetings held I st & 3rd Monday of each month, if there is business.
Last meeting held June 1998
Planning & Zoning Board: meetings held on 3rd Monday of each month, and a workshop meeting
is held on the 2nd Monday as needed.
Last meeting held March 19, 2001
Parking Management Advisory Board: meetings held on 4th Tuesday of each month.
Last meeting held March 27, 2001
Police & Firefighters Retirement System: meetings held on 3rd Wednesday of each month.
Last meeting held on March 21, 2001
s c~tyclerk patsfolder board meetmgdates 01
Name
CITY OF DELRAY BEACH, FLORIDA
2001 * BOARDS AND COMMITTEES
APRIL 6, 2001
AFFORDABLE HOUSING ADVISORY COMMITTEE
(Created by Ordinance No. 2-93; Passed February 23, 1993)
(Two-Year Term after original appointments)
Position
Orig. Appt.
DELRAY BEACH
1993
Expire
Vacant
Cheryl Lynn Banks
Joe J. Farkas
Donald W. Goebel
Vacant
Woodrow W. Lockett
Vacant
Ilse Nathan
Vacant
Citizen-at-Large serving as Advocate for Low-Income Persons
Banking/Mortgage Industry
C~t~zen-at-Large serving as Provider of Affordable Housing
Citizen at Large
Representative of those Engaged in Home Building
Real Estate
Residential Builder
Citizen-at-Large (reappt. 3/21/00)
Citizen-at-Large
03/21/00
03/21/00
03/21/00
03/21/00
03/17/98
03/18/97
BOARD OF ADJUSTMENT
(Two -Year Term)
Regular (5)
Re Appt
Orig. Appt
Cheryl Lee-Bennett
Jay B. Little
Randee S. Schatz, Chair
Bernard J. Federgreen
Gregory Young
08/00
08/00
(03/99 alternate)
(unexpired)
(unexpired) (alternate)
(unexpired)
08/00
08/00
03/99
09/00
09/98
Alternate's (2)
Janine Dabney-Battle
Clifford E. Torres, Jr.
(unexpired)
(unexpired)
Orig. Appt.
09/00
09/00
03/31/01
03/31/02
03/31/02
03/31/02
03/31/01
03/31/02
03/31/01
03/31/02
03/31/01
Expire
08/31/02
08/31/02
08/31/01
08/31/01
08/31/02
Expire
08/31/01
08/31/01
Name
Claudio Camilucci
Robert G. Currie
Michael Eisenrod
James A. Griffis (unexpired)
James J. Muzic
Tim D. Onnen
Chris Ryan
BOARD OF CONSTRUCTION APPEALS
(Two -Year Term - 9 Members)
Re Appt Occupation
08/99
10/00
10/00
Sign Contractor
Architect
Real Estate/Insurance
General Contractor
General Contractor
Master Electrician
Air Conditioning Contractor
Orig. Appt.
08/99
08/97
09/98
O3/OO
08/99
10/00
10/00
Expire
08/31/01
08/31/01
08/31/02
08/31/02
08/31/01
08/31/02
08/31/02
Name
Leonard Sheppard
Russell Warren
BOARD OF CONSTRUCTION APPEALS
(Two -Year Term - 9 Members)
Re Appt Occupation
10/00 Engineer
08/99 Master Plumber
Orig. Appt.
08/98
08/97
Expire
08/31/02
08/31/01
CHARTER REVISION COMMITTEE
(Created by Resolution No. 50-91; Sunset Date 10/01/91
CIVIL SERVICE BOARD
(Two -Year Term - Commission appointees)
(One -Year Term - Elected City Employees)
No Term Limits
Commission Appointees
Re Appt
Donald Allgrove
Allen P. Huntington
John Tallentire
Murray Gold (Alternate)
Elected City Representatives
08/98 and 6/00
(alternate 09/96)
08/98 and 6/00
06/00 (unexpired)
Orig. appt. Expire
06/96 07/01/02
04/99 04/01/01
09/96 07/01/02
05/99 07/01/02
Geri Bauer alt. to reg. 12/18/00
Ed Gast, Chairperson
Nilza Madden (alternate)
CODE ENFORCEMENT BOARD
(Three -Year Term)
Regular (7)
Jean Heinly-Bainer
Lynn Gardner
Jay Hasner
Roger Simon
Josh Smith, Jr.
Dwight Stephenson
Anthony Veltri
Position
Banker
Real Estate Person
General Contractor
Real Estate
Educator
Layperson
Layperson
Filling Position
Layperson unexpired
Business Person (reappt. 1/01)
General Contractor
Real Estate (alternate 2/99)
Engineer (alternate 4/00)
Architect
Subcontractor unexpired
Alternate (2)
Martin Bellsey
Vacant
Position
Layperson
Filling Position
Layperson
Real Estate Person
12/00 04/30/01
04/00 04/30/01
12/00 04/30/01
Orig. Appt. Expire
01/01 01/14/02
02/97 01/14/04
01/00 01/14/03
01/00 01/14/03
01/01 01/14/04
01/01 01/14/04
01/01 01/14/03
Orig. Appt. Expire
01/01 01/14/02
01/14/04
Name
Wilbur V. Chaney
Robert Costin
W. Howard Ellingsworth
Mark Little
Kevin McCarty
Brenda B. Montague
John Weaver, Chair
COMMUNITY REDEVELOPMENT AGENCY
(Four -Year Term)
Re Appt
07/99
Orig. Appt. Expire
06/17/97 07/01/01
07/01/98 07/01/02
06/17/97 07/01/01
06/17/97 07/01/01
06/17/97 07/01/01
06/20/00 07/01/04
06/20/95 07/01/03
Member (7)
DELRAY BEACH DOWNTOWN
DEVELOPMENT AUTHORITY
(Three -Year Term)
Re Appt
Louis J. Carbone
Rita W. Ellis
Robert W. Griek
Sydney Heard
George Maso
Franklin D. Wheat, Chair
Clay Wideman
Commission Liaison: David Schmidt
06/00
O7/99
(unexpired term)
(unexpired term)
(unexpired term)
Orig. Appt. Expire
03/01 07/01/02
07/99 07/01/02
12/99 07/01/03
07/99 07/01/02
03/01 07/01/03
06/96 07/01/02
09/98 07/01/01
Member (7)
DELRAY BEACH HOUSING AUTHORITY
(Four -Year Term)
(F.S.S. Sec. 421.05 -Mayor Appoints - Confirmed by Commission)
Re Appt Orig. Appt.
Thomas F. Carney, Jr., Chair
Alfred Etienne
Herman Green
Dawn M. Guzzetta
E1 pagnier Hudson
Morris L. Weinman
Yvonne C. Wilson (resident member)
10/99
06/00
11/95
(unexpired term) 03/99
(unexpired term) 07/97
(unexpired term) 07/99
(unexpired term) 03/99
(unexpired term) 03/01
(unexpired term) 06/99
Expire
10/27/03
07/14/02
07/14/04
07/14/02
O7/14/01
03/06/02
07/14/02
EDUCATION BOARD
(Two -Year Term After Original Appointment) (Students Limited to One Term)
Membership increased to 11 members on 8/15/00 - Ordinance 14-00
Member Re Appt Orig. Appt.
Gretta F. Britt
Marlene Z. Brown
Saralyn L. Buzen
Lane T. Carlee
Lynda S. Hunter
James C. Kemp
Jayne D. King
Patricia Rowland, Chair
Mimi Shapiro
Vacant
Sheldon Weil
Vacant (Student Member)
Katrina M. Sorenson (Student Member)
Commission Liaison: Jeff Perlman
07/00
08/99
(unexpired term) 03/00
(unexpired term) 03/01
07/00
(unexpired term) 12/99
09/00
09/00
09/98
(unexpired term) 02/01
07/99
2 year term 09/00
1 year term 09/00
Expire
07/31/01
07/31/01
07/31/02
07/31/02
07/31/01
07/31/02
07/31/01
07/31/02
07/31/02
07/31/01
07/31/01
07/31/02
07/31/01
EMERGENCY MANAGEMENT
Director of Emergency Management - City Manager
Coordinator of Emergency Services - Fire Chief
HIGH-RISE FIRE SAFETY TASK TEAM
(Established by Resolution No. 47-97; amended by Resolution No. 57-97; Sunset on 03/31/98)
HISTORIC PRESERVATION BOARD
(Two -Year Term)
Member Re Appt Orig. Appt. Expire
Shane Ames
Dave J. Bodker
Mary Lou Jamison
Tony Keller, Chair
Gail Lee McDermott
Rhonda P. Sexton
Donnamarie M. Sloan
08/99 (unexpired term)
08/00 (unexpired term)
08/00 (unexpired term)
08/99
03/03/98 08/31/01
10/19/99 08/31/02
04/20/99 08/31/02
08/19/97 08/31/01
08/03/99 08/31/01
08/01/00 08/31/02
08/01/00 08/31/02
4
Name
Vacant
Vacant
William J. Fay, Jr.
Yvonne Odom
David J. Ptak
Vacant
Chris McCarthy
Ken Haines
Vacant
Vacant
Danielle Gallo
Jeffrey Messer, Chair
Edward Smith
Grant A. Edwards
Jennifer Buce
Vacant
Kara Kenny Scales
KIDS AND COPS
Membership
Atlantic High
Atlantic Student Council
Banyan Creek Elementary
Carver Middle
Orchard View Elementary
Pine Grove
Plumosa Elementary
S.D. Spady Elementary
Mad Dads
Ministerial
Parks & Recreation
PBA
Police
Citizen at Large
Other Representation
Other Representation
Other Representation
Expire
11/30/01
11/30/01
11/30/01
11/30/01
11/30/01
11/30/01
11/30/01
11/30/01
11/30/01
11/30/01
10/31/00
11/30/01
LARGE HOME TASK TEAM
(Resolution No. 84-96, Adopted 12/10/96, Sunset on June 30, 1997)
LIEN REVIEW ADVISORY TEAM
(Adopted by City Commission on November 7, 2000)
Regular members (7)
Amjed (Tony) Hamden
David Henninger
Barbara Holden
Mark Little
David Randolph
Josh Smith
William Young
Alternate's (3)
Nadine Hart
Carolyn Morgan
Dr. Virgil Norris
NUISANCE ABATEMENT BOARD
(Created by Ordinance No. 59-96)
Regular members (5)
Re Appt
Vacant
Russell B. Jennings
Shirley E. Johnson
Vacant
Edward A. Ostrowski, Jr.
Alternate Members (2)
VACANT
Vera Scott *eligible for reappointment
*eligible for reappointment
*eligible for reappointment
Orig. Appt.
03/21/00
04/01/99
04/01/99
03/18/97
03/21/00
(alternate 03/18/97)
04/99 (unexpired term) 12/09/97
Expire
03/31/02
03/31/01
03/31/01
03/31/01
03/31/02
03/31/01
03/31/01
PARKING MANAGEMENT ADVISORY BOARD
(Established by Resolution No. 88-97; amended by Resolution No. 10-98 & 63-00)
Name Category
Robin Bird P&Z
Ronald Radabaugh CHAMBERS
W. Howard Ellingsworth, Chair CRA
Vacant WARC
Frank Wheat DDA
(unexpired term)
(unexpired term)
Orig. Appt. Expire
01/20/98 08/31/01
03/20/01 08/01/02
01/20/98 08/01/01
08/30/01
01/31/99 08/01/02
(The above representatives are ratified by the City Commission; the ones below are appointed
Bernard A. Dahlem
Bruce Gimmy
Howard Lewis (unexpired term)
Francis A. Marincola
Janet Onnen
Randy D. Straghn
Commission Liaison:
Citizen-at-Large (reappt. 1 / 16/01) (unexpired term) 05/18/99
Atlantic Ave corridor between Swinton Ave & Intracostal01/20/98
Atlantic Avenue corridor between Swinton Ave and 1-95 01/18/00
Atlantic Ave and State Road A1A corridors and (unexpired term)
Lying East of the Intracoastal Waterway
Old School Square Historic Arts District
Citizen-at-Large (reappt. 1/16/01)
Patricia Archer
by the City Commission)
01/31/03
01/31/02
01/31/02
09/21/99 01/31/02
01/20/98 01/31/02
10/17/00 01/31/03
Name
PENSION BOARD OF TRUSTEES
(Police and Fire)
(Two -Year Term) No Term Limits
Re Appt
William Adams, Chair
Officer Sal Arena
Capt. Mark Davis
John L. Frysinger
Charles M. Jeroloman
Vacant
Lt. Joe Ligouri
Mike Wigderson (Assistant Fire Chief)
Mayor Schmidt (Mayor is sitting member)
Orig. Appt. Expire
05/91 04/22/02
04/99 04/22/01
01/97 04/22/01
04/22/02
6/30/02
04/22/01
1999
04/99
PERC COMMISSIONER
(Four -Year Term)
Regular (3)
Harvey L. grown, Sr.
Todd Jackson
Armand Mouw, Chair
Alternate
Lorraine Kasper
General Counsel
I. Jeffrey Pheterson
Re Appt Orig. Appt.
Unclassified 08/98 (alternate 3/94)07/94
Employee Rep 02/00 03/96
Managerial 01/98 (unexpired 12/93) 01/94
Unclassified 08/98 09/94
Expire
06/30/02
03/13/04
01/29/02
06/30/02
PLANNING AND ZONING BOARD
(Two -Year Term)
Name Orig. Appt. Re Appt. Expire
Robin Bird, Chair 01/96 08/99
Lloyd Hasner 08/98 08/00
Elaine H. Morris 01/99 (unexpired term) 08/99
Kenneth G. Peltzie 08/00
Dwayne E. Randolph 04/00 (unexpired term) 08/00
Jess M. Sowards 08/00
Pat Stark 08/99
08/31/01
08/31/02
08/31/01
08/31/02
08/31/02
08/31/02
08/31/01
POMPEY PARK ADVISORY COMMITTEE
(Created by Proposed Resolution No. 70-94, Disband Date 02/01/00)
Name
RETIREMENT COMMITTEE
(General Employees)
Orig. Appt.
Jeffrey J. Keating, Chairman
Thomas E. Lynch Appointed 03/28/96 to continue serving
Stephen R. Swank
Susan Ruby, City Attorney, Ex-Officio
Joseph Safford, Secretary
Milena Walinski
09/10/91
11/27/90
02/06/01
10/23/90
07/23/93
Name
SITE PLAN REVIEW AND APPEARANCE BOARD
Occupation
(Two -Year Term)
Re Appt.
Orig. Appt.
William Branning, Chair
Roger DeCapito
Deborah D. Dowd
Gary P. Eliopoulos
Diane Borchart
Francisco Perez-Azua
Michael B. Sneiderman
Layperson
Landscape
Layperson
Architect
Layperson
Architect
Layperson
08/99
08/00 (unexpired term)
(unexpired term)
08/00
08/97
11/98
08/00
08/00
03/01
08/98
08/00
Expire
08/31/01
08/31/02
08/31/02
08/31/02
08/31/01
08/31/02
08/31/02
Name (10 members)
TENNIS TASK FACILITIES TEAM
(Resolution No. 3-01, Adopted January 16, 2001)
10 members
John Bennett
Kenneth Ellingsworth
Ed Foster
Jay Hasner
Thomas Lynch
Wendy Overton
Willie Potts, Jr
Kenneth Rubin
Lawrence Sagel
Josh Smith, Jr.
Kathi Sumrall
WEST ATLANTIC AVENUE REDEVELOPMENT COALITION
(Established by the Community Redevelopment Agency on 07/11/96)
(Coalition will appoint its own members - Appointed for two, three and four -Year terms)
Members
George Maso, Treasurer
Ruby Burton, Secretary
Major Larry Schroeder
Lamar Shuler, Chairman
Alfred Straghn
Jimmy Weatherspoon
Clay Wideman
(unexpired)
Orig. Appt. Re Appt. Expire
09/97 09/30/01
03/00 09/30/01
03/00 09/30/01
09/99 09/30/01
09/97 09/00 09/30/03
09/97 09/00 09/30/03
03/00 09/00 09/30/03
CRA Members (2)
Wilbur V. Chaney
Mark Little
hoard 2001 Board List
09/97
09/97
09/01
09/01