Res 45-94 RESOLUTION NO. 45-94
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, AMENDING RESOLUTION NO. 94-93
WHICH MADE APPROPRIATIONS OF SUMS OF MONEY FOR ALL
NECESSARY EXPENDITURES OF THE CITY OF DELRAY BEACH,
FLORIDA, FOR THE FISCAL YEAR 1993-94, BY SETTING
FORTH THE ANTICIPATED REVENUES AND EXPENDITURES FOR
THE OPERATING FUNDS OF THE CITY FOR THE FISCAL YEAR
1993-94; TO REPEAL ALL RESOLUTIONS INCONSISTENT
HEREWITH.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That Section 1. of Resolution No. 94-93 is
hereby repealed, and a new Section 1. is enacted and amended to read
as follows:
That the following sums of money, attached hereto and marked
Exhibit "A", are hereby appropriated upon the terms and conditions
herein set forth.
Section 2. That, subject to the qualifications contained in
this resolution, all appropriations made out of the General Fund are
declared to be maximum, conditional, and proportionate appropriations,
the purpose being to make the appropriations payable in full in the
amounts herein named if necessary and then only in the event the
aggregate revenues collected and other resources available during the
period commencing the 1st day of October, 1993, and ending the 30th
day of September, 1994, for which the appropriations are made, are
sufficient to pay all the appropriations in full. Otherwise, said
appropriations shall be deemed to be payable in such proportion as the
total sum of realized revenue of the General Fund is to the total
amount of revenues estimated by the City Commission to be available in
the period commencing the 1st day of October, 1993, and ending the
30th day of September, 1994.
Section 3. That all balances of the appropriations payable
out of the General Fund of the City Treasury unencumbered at the close
of business on the 30th day of September, 1993, except as otherwise
provided for, are hereby declared to be lapsed into the City Treasury
and may be used for the payment of the appropriations which may be
made in any appropriation for the fiscal year commencing the 1st day
of October, 1993, provided, however, nothing in this section shall be
construed to be applicable to unencumbered balances remaining to the
credit of the Water and Sewer Fund, Sanitation Fund or any Fund
created by the setting up of special revenue, but such balances shall
be used in financing the proposed expenditures of these Funds for the
fiscal year commencing the 1st day of October, 1993.
Section 4. 'That no department, bureau, agency or individual
receiving appropriations under the provisions of this resolution shall
exceed the amount of its appropriation, except with the consent and
approval of the City Commission first obtained; and if such
department, bureau, agency or individual shall exceed the amount of
its appropriation without such consent and approval of the City
Commission, the administrative officer or individual, in the
discretion of the City Commission, may be deemed guilty of neglect of
official duty and may be subject to removal therefor.
Section 5. That nothing in this resolution shall be
construed as authorizing any reduction to be made in the amounts
appropriated in this resolution for the payment of interest on, or
retirement of, the debt of the City of Delray Beach, Florida.
Section 6. That none of the monies enumerated in this
resolution in connection with the General Fund, Water and Sewer Fund,
Sanitation Fund or any other Fund of the City shall be expended for
any purposes other than those for which they are appropriated, and it
shall be the duty of the Budget Administrator and/or Finance Director
to report known violations of this section to the City Manager.
Section 7. That all monies collected by any department,
bureau, agency or individual of the City government shall be paid
promptly into the City Treasury.
Section 8. That the foregoing budget is hereby adopted as
the official budget of the City of Delray Beach, Florida, for the
aforesaid period. However, the restrictions with respect to the
expenditures/expenses of the funds appropriated shall apply only to
the lump sum amounts for classes of expenditures/expenses which have
been included in this resolution.
Section 9 That public hearings were held on the tax levy
and the budget on September 14, 1993, and September 28, 1993.
Section 10 That this resolution shall be effective
immediately upon passage.
PASSED AND ADOPTED in regular session on this the 7th day of
June, 1994.
ATTEST:
~i~y Clerk
- 2 - Res. No. 45-94
BUDGET SUMMARY
EXHIBIT A
SPECIAL iNTERNAL
GENERAL ENTERPRISE REVENUE SERVICE
FUND FUNDS FUNDS FUNDS TOTAL
CASH BALANCES BROUGHT FORWARD 33,080 61484,271 19/',.010 18,911 6,734, 172
ESTIMATED REVENUES:
TAXES Millages
AD VALOREM TAXES 6.86 16,130,930 16,130,930
AD VALOREM TAXES 1 14 2,514,800 2,514,800
AD VALOREM-DELINQUENT 89,000 89,000
AD VALOREM - DDA 1 O0 30,450 30,450
Sales & Use Taxes 1,280,000 1,280.000
Fra nchise Taxes 2,599,560 2,599,560
Utility Taxes 4,360,000 4,360,000
Licenses & Permits I, 46 ?, 010 1,467,010
Intergovernmental 4,199,350 1,600,782 6,118,1/'5 11,918,307
Charges for Services 2.114.750 22,245.640 24,360.390
Fines & Forfe~tules 251,500 123,690 375,190
Miscellaneous Revenues 2.235,250 438,130 139,340 70,000 2,882,720
Other F~nancing Sources 13,537,095 50,000 727,950 14,315,045
TOTAL REVENUES AND OTHER
FINANCING SOURCES 50,809.695 22,733,770 2,591,762 6,188,175 82,323,402
TOTAL ESTIMATED REVENUES
AND BALANCES 50,842,775 29,218,041 2,789,672 6,207,086 89,057,574
EXPENDITURES/EXPENSES:
General Government Services 5.147,348 5,147,348
Public Safety 21,419,876 129,910 21,549,786
Physical Environment 299,679 15,693,763 15,993,442
Trans portation 1,243, 407 1,243,407
Economic Environment 446,522 2.053,172 2,499,694
Human Services 185,470 185,470
Culture & Recreation 5,256,704 1,998,0)'8 306,140 7,560,922
Intergovernmental Service 76,950 6,177,451 6,254,401
Debt Service 13,788,305 4,371,620 18,159,925
Other Financing Uses 2,410,950 6.824,498 300,450 9,535,898
TOTAL EXPENDITURES/EXPENSES 50,275,211 28,887,959 2,789,672 6,177,451 88,130,293
Reserves 567,564 330,082 0 29,635 927,281
TOTAL EXPENDITURES AND RESERVES 50,842,775 29,218,041 2,789,672 6,207,086 89,057,574
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER ~/
SUBJECT: AGENDA ITEM ~ ~ - ME~TIN~ OF JUNE 7, ~994
RESOLUTION NO. 45-94
DATE: JUNE 3, 1994
This is a resolution amending Resolution No. 94-93 which made
appropriations of sums of money for all necessary expenditures of
the City for the Fiscal Year 1993-94, by setting forth the
anticipated revenues and expenditures for operating funds of the
City.
Recommend approval of Resolution No. 45-94.
Agenda Item No.: -{~
AGENDA REQUEST
Date: 05-10-94
Request to be placed on:
X Regular Agenda Special Agenda Workshop Agenda
When: 05-17-94
Description of agenda item (who, what, where, how much):
Mid-year Budget Resolution for Fiscal Year 1993-94 ~ ~. ~_c~q>
ORDINANCE/ ~.REQUIRED: ~NO Draft Attached: YES~
Recommendation: Approval is recommended by the Finance Director
Department Head Signature:
Determination of Consistency ~i/~ Comprehensive Plan:
City Attorney Review/ Recommendation (if applicable):
n/a
Budget Director Review (required on all items involving expenditure
of funds):
Funding available: YES/ NO
Funding alternatives: (if applicable)
Account No. & Description:
Account Balance:
City Manager Review:
Approved for agenda: YES/ NO
Hold Until:
Agenda Coordinator Review:
Received:
Action: Approved/Disapproved
MID YEAR BUDGET AMENDMENT
GENERAL FUND REVENUES
]"AXES
001 0000-311 10-00 Ad Valorem Tax (62,000) Based on reduction in Taxable Value. Projections for Discounts, Warrants,
& Suits are based on prior year history
001-0000-311 20 00 Del Ad Valorem (61,000) Based on prior 2 yr history of % of prior yr receivable collected in current
(123,000) year
FRANCHISE
001-0000-313.10-00 Francbise-FPL 80,000 Electric Usage is higher than anhclpated
001-0000-313.20-00 Franchise-Telephone 4,440 Based on actual one time payment
001-0000-313.40-00 Franchise-gas (7,000) Based on current rate of collection
001-0000-31350-00 Franchise-Cable TV 10,000 Based on current rate of collection.
87,440
UTILITY TAXES
001-0000-314.10-00 Util Tax-Electric 40,000 Electric LIsage is higher than anticipated.
001-0000-314 20-00 Util. "['ax $o Bell 20,000 Telephone sales are better than anticipated.
001-0000-314 21-00 Util. Tax-Other Telephone (6,000) Ottrer Tele-Comm sales less than expected
001-0000-314.40-00 Uti[ Tax-Gas (13,000) Based on current rate of collection, gas sales less than expected.
41,000
LICENSES & PERMITS
001-0000-321.10-00 Occupational License 15,000 Based on receipts to date plus last year's receipts for time remaining
001-0000-322.10-00 Buildin9 Permits 30.000 Based on Projected proiects coming on line.
001-0000-322.20-00 Electrical Permits 10,000 Based on current rate of collection/Pr Yr History
001-0000-322.40-00 Sign Pe~ mits (10,000)"
001-0000-322 50-00 AC/Heat Permits 15,000"
001-0000-32922-00 Roof Permits 5,000"
001-0000-329.27-00 Tsee Permits 8,000"
001-0000-329 35--00 M~sc Pernuts 6,000"
79,000
INTERGOVERNMENTAL
001-0000-335 11-00 Cigarette Tax (5,000)"
001-0000 335 12-00 State Rev. Sharing 62,000"
001 0000-335 13 00 Sales Tax Coil (20,000)"
001 1)000 338 20-00 Occupational Lic.-County (5,000)"
001 O000-339 10 00 Housing Auth -PILOT 4,450 Based on one time actual payment
36,450
CHARGES FOR SERVICES
001-0000~341.21-00 Zoning Fees 10,000 Based on current sate of collection
001-0000-341.23-00 Plat Approval 7,500"
001-0000-341.30-00 Sale of Maps & Publications 1,000"
001-0000-341 90-00 Other Gert Gov't Charges 5,000"
001-0000-343.81-00 Nuis Abate/Admm Rec Fee (5,000) Reduction due to new Code Enforcement Program.
001-0000-343 86-00 Accounts Receivable (24,000) Reduction due to new Code Enforcement Program.
001-0000-344.51-00 Parking Fees (10,000) Based on current rate of collection plus estimated for remaining months.
001-0000-347.24-00 Pompey Park (5,000) Revenues are now going to fund 115 expenses Re: Teen Socials
001-0000-347.25-00 Recreational Facility rental 9,000 Due to change in accounting of weekend rentals; rev's now consolidated.
001-0000-347.31-00 Tennis Memberships (7,500) Based on receipts to date plus last year's receipts for time remaining
001-0000-347.38-00 Tennis Gen Admission (16,500)"
001-0000-347 79-00 Sale of Mdse (10,000) Not carrying as large of inventory as Foster. Program did not start until Nov
(45,500)
FINES & FORFEITS
001-0000-351.90-00 Penalties on Ad Valorem (17,000) Interpolabon based on penalhes collected on prior yr delinquent tax receipts
001~0000-35920-00 Bldg Reinspectlon Fee 4,000 Based on current rate of collection
001-0000-359.21-00 PenaltyNo Bldg Permit (19,000) Based oil current rate of collection: more compliance from builders.
(32,000)
MID YEAR BUDGET AMENDMENT
GENERAL FUND REVENUES
MISCELLANEOUS
001-0000-361.01-00 Interest fr Tax Collector (33,000) Based on last year's rate of .20% of the projected collection.
001-0000-361 10-00 Interest on Investments 80,000 Better than expected interest rates.
001-0000-362.32-00 Tennis Stadium 9,600 Rental fees from commercial production
001-0000-364.40-00 SaFe of Surplus Properly 3,440 Based on actual receipts
001-0000.362.50-00 Commission on Ramblin Rose 2,000 Correction from Ramblin Rose- Rents
001-0000-362.51-00 Ramblin Rose Riverboat-Rent (2,000) Minus Commtss,on
001-0000-366.06-00 E. Foster Pro Court 15,000 Donation by former Tennis Center Member.
001-0000-36999-00 Misc Revenue 14,000 Based on current rate of collection.
89,040
OTHER FINANCING SOURCES
001-0000-381.75-00 Auburn Trace 155,600 Note payments received by Auburn Trace.
155,600
288,030
Summary of Adjustments
Expenditures By Depadment
FY 93/94
City Manager $4,755 Budget Merit increase.
Human Resources (8,440) Reduction in ICMA and Health Benefits for Interim
Director.
Public Information 715 Budget annual maintenance for Risograph.
City Clerk (4,500) Reduce Election expenses.
Finance 405 Balance negative accounts.
Purchasing (9,260) Reduce vacant Purchasing Officer's surplus salary, less
termination pay.
City Attorney 1,000 Increase in electric. Original budget estimated for the
flew facility.
Admin Services (10,453) Reduce vacant Office Assistant salary less termination
pay and Pad-time help; decrease in utility accounts;
purchase of a new laser printer.
MIS (3,371) Reduction in operating and capital accounts.
Police 140,110 Administration: Final payment 1o terminated
Captain(S35,000); funding of Janitorial Service; reduction
of several operating accounts.
Suppod: Decrease in salaries from vacancies to fund
ovedime and pad-time expenditures; reduction of several
operating accounts.
Investigation: Decrease in salaries for vacant Officer to
fund increase in Clothing Allowance per new contract.
Several operating accounts were reduced to fund the
increase in Vehicle Maintenance of $48,000.
Patrol: Increase in Vehicle Maintenance of $63,000.
The Depadment has subslantially reduced the operating
accounts to fund tl~e $118.150 needed in the Vehicle
Maintenance accounts. The remaining balances in
equipment maintenance will be sufficient for the
remaining 4 months with a reduction in a number of
planned purchases.
Fire 373 Surpluses in the personal services of each division were
reduced to offset Termination Pay in the Administrative
division.
Planning & Zoning (3,050) Surplus personal services accounts.
Community lmprovement (4,210) Surplus pelsonal services, less minimal increases in
vehicle maintenance.
Engineering (371) Balance operating accounts, surplus in electric.
Public Works 7,603 Surpluses resulling from vacancies offset payments for
Termination Pay and increases in the Vehicle
Maintenance accounts.
Parks&Recreation 20,857 Surpluses resulting from attrition offset Termination
Pay's, Overtime at Pompey Park and various Operating
expenses. Additional funding in the amount of $46,300 is
required [or Vehicle Maintenance. Additional surplus
funds resulted from Contracts that were budgeted for the
entire year for maintenance at Currie Park and Atlantic
High School. Adjuslments include the payment of Water
& Sewer Connection Fees at Miller Park $18,532 and
Lake Ida Park $2,042
Cemetery 23,680 Increases for Overtime, Temporary Services and
Irrigation Maintenance. Includes payment of Water &
Sewer Connection Fees of $18,180.
Debl Service (251,570) Interest was less than anticipaled due to the refunding of
some of the 1990 General Obligation Bonds. ($153,720).
Tennis Center interest was overestimated due to
conservative estimates for both Draws and Interest
($97,850).
Transfers (38,548) Actual payment to CRA reduced based on final assessed
valuations(S48,548). Transfer of $10,000 to the General
Construction Fund for the Beautification of Pelican
Harbor entrance.
MID YEAR BUDGET AMENDMENT
OTHER OPERATING FUNDS
PUBLIC SAFETY-LAW ENFORCEMENT TRUST FUND
112-2172~521.12-10 Regular Salaries 1,700
112-2172-521,23-10 Life Insurance (40)
112-2172-521.23-20 Disability Insurance 40
112-2172-521.41-15 Portable Radio/Beeper (2,830) No expenses for this division
112-2172-521.46-20 Equipment Maintenance (600) No expenses for this division
112-2172-521.42-10 Postage (400) Surplus
112-2172-521.52-20 General Operating Supplies 2,130 Additional supplies for DARE, Kids & Cops and Crime Prevention Programs
0
CULTURE/RECREATION-BEAUTIFICATION TRUST FUND
119-0000-301 19-00 Prior Year Surplus 28,570
1190000-381 43-00 Rec'd fr Sanitation 9,000 To fund weekly scheduled trash pick up on Atlantic Ave.
119-0000-361 10-00 Interest on Investments 2,000 Originally unbudgeted
39.570
119-4144-572.12-10 Regular Salaries (2,500) Vacant General Maintenance Worker
119-4144-572 14-10 Overtime 20,200 Weekly scheduled trash Pickup on Atlantic Ave $9,000, Landscape mainten
for contract areas $11,200
119-4144-572.21-10 FICA 1,500
119-4144-572.23-10 Life Insurance (60)
119-4144-572.23-20 Disability Insurance (70)
119-4144-572.52-26 Gardening Supplies 4,200 Planting annuals on E Atlantic Ave, planting N. Congress Ave., mulch for ~
areas and fertilizer
119-4144-572.46-90 Other Repair Maintenance 14,600 Rust-off and well repairs
119-4144-572.46-45 Irrigation Maintenance 1,700 Irrigation materials and expense
39,570
ECONOMIC ENVIRONMENT-CDBG
118-0000-301.18-00 Prior Year Surplus 36,241
118-1962-554.63-40 Recreation Improvements 36,241 Historic Marker Project & assist in lighting of Pompey Tennis Courts if nece:
118-0000-331.03-00 HOPE 3 h-nplementation Grant 430,000 Appropriation of Grant Funding
118~1922-554.31-90 Othe~ Professienal Services 6,000 Property Management and Holding Costs
118-1922-554.49-19 Housing Rehabilitation 101,100 Rehabilitation of acquired properties
118-1922-554.49-90 Othe~ Current Charges 22,200 Administrative Costs
118-1922-554.61-10 Land Acquisition Costs 287,800 Acquisition of Eligible Properties and Closing Costs
118-1922-554.83-01 Other Grants & Aid 12,900 Financial Assistant to Homebuyers
430,000
118-1965-554.63-11 Bikepalhs/Sidewalks (15,851) Balance in projectto Emergency Repairs
118-1963-554 62-08 Emergency Repairs 15,851
PHYSICAL ENVIRON M ENT-S'TORMWATER
448 0000-366-15-00 Conrb-Tropic Harbor 10,430 Reconnect A/C coolant water discharge lines
448~5411-53863-32 Tropic Harbor Drainage 10,430
448-5411-538 41-10 Telephone Expense 210 Originally unbudgeted
448-5411-538.42-10 Postage 50"
448-5411-538.31-90 Other Professional Services (1.500) To fund Vehicle Maintenance
448~5411-538.49-90 Other Current Charges 100 Postage expense from Tax Collector
448-5416-538.46-30 Vehicle Maintenance 7,000
448-5416-53846-90 Other Repair & Maintenance (4,360) To fund Vehicle Maintenance
448-5416-538.52-10 Fuel/Lube Vehicles (1,500)"
0
MID YEAR BUDGET AMENDMENT
OTHER OPERATING FUNDS
PHYSICAL ENVIRONMENT-SANITATION FUND
433-0000-361.10-00 Interest on Investments 3,000 Originally unbudgeted
433-0000-34343-00 Franchise-Waste Mgmt 3% 27,300 Based on actual receipts
30,300
433.3711-534.99-01 Project Reselve 21,300
433-9111-58'1 90-19 Transfer to Beautification 9,000 To cover overtime for weekly scheduled trash pick up on Atlantic Ave.
30,300
CULTURE/RECREATION-CITY MARINA
426-0000-347.82-00 Late Fee 650 Based on actual receipts
426-0000-361.10-00 Interest on Investments 1,800 Originally unbudgeted
426-0000-369.99-00 Miscellaneous Revenue 100 Marina Sales fax Collection
2,550
426-4311-581.99-01 Project Reserve 2,550
PHYSICAL ENVIRONMENT-WATER & SEWER FUND
441-0000-343.52-00 Sewer Connection Charges 92,000 Based on current receipts, at minimum have been $20,000 per month
441-0000-343-33-00 Meter Installations 60,000 Collections from $16,000-20,000 per month
441-0000-343-55-00 Other Income 2,000
154,000
Administration
441-5111-536.31-10 Legal 7,000 Additional actual expenses for AeroDri.
441-5111-536.34-90 Other Contractual Services 335
44%5111-536.46-10 Building Maintenance (5,000)
441-5111-536.51-10 Stationary/PapedForms (400)
441-5111-536 51-20 Office Equipment <500 1,000
441-5111-536.51-90 Other Office Supplies (100)
441-5111-536.52-10 Medical 55
Water Treatment & Storage
441-5122-536.12-10 Regular Salaries (1,720)
441-5122-53612-30 Termination Pay 1,720
441 5122-53634-90 Other Contractual Service (25,000) Surplus from Alternative sludge site
441 5122--536.46 30 Vehicle Maintenance 8,000
441-5122 536.52-10 l: uel/Lube Vehicle 800
Water Distribution
441-5123-536 34-90 Other Contractual Service (1,000)
441-5123-536.46-30 Vehicle Maintenance 10,000
441-5123-536.52-10 Fuel/Lube Vehicle 2,000
441-5123-536.52-20 General Operating Supplies (1,500)
Wastewater Collections
441-5141-536.46-30 Vehicle Maintenance 10,000
441-5141-536.52-20 General Operating Supplies (4,000)
Water Maintenance
441-5143-536.52-10 Fuel/Lube Vehicle 200
441-5143-536.46-10 Building Maintenance (2,000)
441-5143-536.54-30 Training & Education Costs 70
MID YEAR BUDGET AMENDMENT
OTHER OPERATING FUNDS
WATER & SEWER FUND CONT'D
Liffstation Maintenance
441-5144-536.43-10 Electricity (10,600)
441-5144-536.43-20 Water & Sewer 400
441-5144-536.43-25 Irrigation Water 200
441-5144-536.46-30 Vehicle Maintenance 10,000
Transmission & Storage Projects
441-5181-536.99-01 Project Reserve 92,000 Addition Sewel Connection Revenues
441-6511-581.99-02 Contingency 61,540
154,000