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Res 58-94 RESOLUTION NO. 58-94 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AUTHORIZING AND ENDORSING THE SUBMISSION OF AN APPLICATION TO PARTICIPATE IN THE "FLORIDA MAIN STREET" PROGRAM; PROVIDING FOR A FUNDING COMMITMENT AND OTHER SUPPORT. WHEREAS, the Florida Main Street Program ("Program") has been created to assist Florida communities to develop a public-private effort to revitalize their "Main Street" areas; and WHEREAS, up to three cities may be selected to participate in the Program in the upcoming year. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1. That the City Commission of the City of Delray Beach, Florida, hereby authorizes and endorses submission by Pineapple Grove Main Street, Inc., of an application to participate in the Program with the specific goal of revitalization of the Central Business District. Section 2. That the City Commission of the City of Delray Beach, Florida, agrees to support that local Main Street Program and participate in its activities, and hereby commits to provide funding in the amount of $30,000.00 per year for three (3) years in an effort to insure the Program's success in the City of Delray Beach, Florida. PASSED AND ADOPTED in regular session on this 19th day of July, 1994. ATTEST: City cl~rk/ TO: ~'L~,':~ ~U~/, C,'~/' 4/-'~0~g£~DATE: /0/~//~ FF~O~: R/~.~ A/~ SUBJ: Environmental Laboratory, at an estimated annual cost of $30,000; with funding from the department operating expense budget. Dr. Alperin moved approval of the Consent Agenda, as amended, seconded by Mr. Ellingsworth. Upon roll call the Com- mission voted as follows: Mr. Ellingsworth - Yes; Mrs. Smith - Yes; Mayor Lynch - Yes; Dr. Alperin - Yes. Said motion passed with a 4 to 0 vote. 9. Regular Aqenda: 9.A.A. RESOLUTION NO. 58-94/FLORIDA MAIN STREET PROGRAM: Approve Resolution No. 58-94 which authorizes and endorses the submission of an application to participate in the "Florida Main Street" Program, and provides for a funding commitment in the amount of $30,000.00 per year for three (3) years and other support. The caption of Resolution No. 58-94 is as follows: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AUTHORIZING AND ENDORSING THE SUBMISSION OF AN APPLICA- TION TO PARTICIPATE IN THE "FLORIDA MAIN STREET" PROGRAM; PROVIDING FOR A FUNDING COMMITMENT AND OTHER SUPPORT. (Copy of Resolution No. 58-94 is on file in the offi- cial Resolution Book). Mayor Lynch stated that the City would provide the upfront monies, which will cost the City more with no revenue. The CRA will get the tax increment financing when rebuilding occurs and will reimburse $90,000 which was spent by the City during a three year commitment. The City Manager pointed out that this issue was ad- dressed in the last paragraph of the memorandum which was provid- ed in the agenda back-up material for this item. It was noted by the City Attorney, that if the Commis- sion so desires, a new paragraph could be added to Resolution 58-94 as Section 3. Tom Flem~nq, Main Street Coordinator, requested that this commitment be a separate document to be included with the application to the Florida Main Street Program as one of the Exhibits. After discussion, it was the consensus of the Commis- sion to approve the agreement, subject to the CRA entering into an agreement with the City, and that the City's contribution will -4- 7/19/94 be reimbursed by the CRA from increased T.I.F. revenues, if the program proves to be successful. Mr. Ellingsworth moved for the adoption of Resolution No. 58-94 for the Florida Main Street Program, seconded by Mrs. Smith. Upon roll call the Commission voted as follows: Mayor Lynch - Yes; Mrs. Smith - Yes; Dr. Alperin - Yes; Mr. Ellingsworth - Yes. Said motion passed with a 4 to 0 vote. 9.A. REVIEW OF APPEALABLE LAND DEVELOPMENT ACTIONS OF VARI- OUS BOARDS: Consider accepting the actions and decisions made by the Planning and Zoning Board, Site Plan Review and Appearance Board and the Historic Preservation Board during the period July 4 through July 15, 1994. Dr. Alperin moved to receive and file the report, seconded by Mrs. Smith. Upon roll call the Commission voted as follows: Mrs. Smith - Yes; Dr. Alperin - Yes; Mr. Ellingsworth - Yes; Mayor Lynch - Yes. Said motion passed with a 4 to 0 vote. 9.B. SERVICE AUTHORIZATION NO. 3/DI~BY BRIDGES MARSH & ASSO- CIATES: Consider Service Authorization No. 3 to Digby Bridges Marsh & Associates in the lump sum amount of $83,200.00, plus a not to exceed $15,000.00 for reimbursable printing expenses, for the Delray Beach Tennis Center Phase III project; with funding from General Construction Fund - Tennis Center Improvements (Account No. 334-4145-572-63.43). The City Manager noted that Dr. Alperin had inquired as to why the engineer was different in this particular proposal than that which was initially presented. He explained that the previous engineering firm (Heller, Weaver and Cato) worked on the previous phases of the project. The initial price was $12,600 and the price was then negotiated to $11,600, which was consid- ered too high as they should have had an advantage competitively because of their familiarity with the project. At that point, staff asked Mr. Bridges to look for another engineering firm. The City Manager feels that the firm mentioned in the proposed contract is quite capable and responsible and will be equally responsive to the City's needs. Mr. Bridges explained that after he had contacted a different engineering firm, the firm of Heller, Weaver and Cato has now met the identical bid. Although both engineering firms are excellent choices, Mr. Bridges prefers to retain the services of the original engineering firm based on insurance liability reasons. Although he understood Mr. Bridges' concerns, the City Manager felt that Heller, Weaver and Cato had treated the City fairly in this particular case. Mr. Ellingsworth moved for approval of Service Author- ization No. 3 with Digby Bridges Marsh & Associates, subject to -5- 7/19/94 4. Liqhtinq for Pompey Park Outdoor Basketball Courts. The proposal before the Commission is to provide direction on whether to proceed with plans to light the outdoor basketball courts at Pompey Park. The City Manager stated that staff is also recommending that fencing be included if we proceed with the project. Joe Weldon, Director of Parks and Recreation, advised that the cost for the lighting would be $26,500 for construction and $2,100 for engineering services, for a total cost of $28,600.00; the cost for the fencing is estimated at $2,000 to $2,500. On question from Mr. Ellingsworth, the City Manager advised that funds are available from Contingency to proceed with this project. Mr. Harden also informed the Commission that staff is looking at the old basketball courts at the Catherine Strong Center to see if they can be rejuvenated and made available for play to people in that neighborhood. It was the unanimous consensus of the Commission to proceed with this project (lighting and fencing for the outdoor basketball courts at Pompey Park). At this point, the time being 6:10 p.m. and Captain Dane Mark having arrived at the meeting, the Commission returned to the Special Meeting portion of the agenda. SEE MINUTES OF SPECIAL MEETING OF THE CITY COMMISSION FOR JULY 12, 1994. The Special Meeting was adjourned at 7:20 p.m., at which time the Commission returned to the workshop. 1. Florida Main Street Proqram. Mr. Jim Stahl, President of Pineapple Grove Main Street, Inc., briefly discussed the "Main Street" concept and the focus on the Pineapple Grove area for this designation. He introduced Susan Brown (Vice President), John McKenna (Treasurer), Michael Weiner (Fundraising Chair), Marjorie Ferrer from the Joint Venture, and Tom Fleming, volunteer Main Street Coordinator. Mr. Stahl emphasized that the initial focus will be on Pineapple Grove with the Main Street effort; however, if the Main Street designation is achieved, it is something that will apply to the entire city. He further stated that the effort to revitalize the Pineapple Grove area will go forward regardless of whether or not the Main Street designation is received from the State. Ms. Susan Brown, Vice President of Pineapple Grove Main Street, stated that this Main Street effort is an opportunity for the revitalization of a commercial core that is used by virtually everyone in the city at some point. She advised of certain critical dates to be met, the first being the application deadline of July 29, 1994. By that time, they must be able to certify a three-year budget as a part of the application. August 24th is the date the group will make their presentation to the Selection Committee in Ocoee, Florida. If selected, representatives of the Selection Committee will come to Delray Beach sometime early in September to visit Pineapple Grove Main Street. The official program start date is October 1, 1994. Mr. Tom Fleming, currently the Main Street Coordinator, discussed in some detail the Main Street program, its purpose and objectives, benefits derived, and the approach being undertaken to successfully implement the program in Pineapple Grove. Mr. John McKenna, Treasurer of Pineapple Grove Main Street, discussed the proposed budget for the Main Street Program Year 1, noting that the time frame associated with the Main Street process requires that the budget include fixed numbers which can be certified as part of the application to be submitted by the end of July. In his closing remarks, Mr. Jim Stahl asked the Commission to seriously consider making the necessary financial commitment to assist Pineapple Grove Main Street, Inc. in getting the program started. The actual request is for $30,000.00 per year for three (3) years. Discussion by the Commission followed. Mayor Lynch stated that he is very supportive of the program and, provided the rest of the Commission concurs, is willing to take the risk and commit to the funding of $30,000.00 per year for three years. However, this with the understanding that if the program is successful and the redevelopment works, the City would be reimbursed this "up front" money through some kind of an agreement with the CRA where they would repay the city out of their increased tax increment financing (T.I.F.) revenues. Also, if there is a grant or grants which may come in from some other area, possibly CDBG, then the City's share would go down. Mr. Fleming advised that the Pineapple Grove Main Street group has in the last several days been looking at some very specific funding possibilities that might be available from outside sources, particularly State and/or Federal sources. They have been in contact with HUD and are waiting for an answer from Washington which might be of some additional help. It was the unanimous consensus of the Commission to support the Main Street Program concept, subject to working out the terms of an agreement with the CRA for reimbursement from increased T.I.F. revenues should the program be successful, and how any other funds that might be available would work into it. MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: ~CITY MANAGER SUBJECT: AGENDA ITEM # ~.~. - MEETING OF JULY 19, 1994 RESOLUTION NO. 58-94/FLORIDA MAIN STREET PROGRAM DATE: JULY 15, 1994 This is before the Commission to approve Resolution No. 58-94 which authorizes and endorses the submission of an application to participate in the "Florida Main Street" Program, and also provides for a funding commitment in the amount of $30,000.00 per year for three (3) years and other support in an effort to insure the program's success. The Florida Main Street Program, sponsored by the State Bureau of Historic Preservation, recognizes cities that are working to preserve and revitalize their traditional downtown centers. Main Street cities are eligible to receive a $10,000 grant to help cover the cost of program activities. Pineapple Grove Main Street, Inc. was created to implement the Main Street Program for the Pineapple Grove commercial area. The group is made up of business and civic leaders who will be following the Main Street approach to revitalize the Pineapple Grove area, regardless of whether or not the designation is actually achieved. Their first task is the preparation and submission of the application for the Florida Main Street designation. An important component of the application is the City's commitment for financial and other support. The funds committed for this project are available in Contingency (Account No. 001-6111-519-99.02). As currently envisioned, the Department of Planning and Zoning will provide technical support to the Main Street organization, with the Director acting as the group's City liaison. At the July 12, 1994, workshop meeting, it was the unanimous consensus of the City Commission to support this program. Resolution No. 58-94 formalizes the Commission's endorsement as well as the funding commitment. Although not included in the resolution, it is understood that the City's contribution will be reimbursed by the Community Redevelopment Agency (CRA) from increased T.I.F. revenues, if the program is successful. Recommend approval of Resolution No. 58-94. ref:a:agmemo4 Agenda Item No.: AGENDA REQUEST Date: 7~/~ Request to be pl-aued 'on: w" Regular Agenda Special Agenda Workshop Agenda Description of agenda item (who, what, where, how much): C/~/'~ CoM;q/TlqfNT ~o_.0oo Y6af~ Fo¢~ ~ yEARa · ORDINANCE/~$O,LUTION REQUIRED~: ~NO Draft Attached: ~NO Recommendation: ~0~-~0~ NO' 5~-~ Department Head Signature: Determination of Consistency with Comprehensive Plan: City Attorney Review/ Recommendation (if applicable): Budget Director Review (required on all items involving expenditure of funds): Funding available: NO Funding alternative .~~ (if applicable) Account No. & Description:_, Account Balance: ~;~% City Manager Review: Approved for agenda: YES/ NO Hold Until: Agenda Coordinator Review: Received: Action: Approved/Disapproved PINEAPPLE fiROVE MAIN STREET, INC. Proposed Budget- Program Year 1 October 1, 1994 to September 30, 1995 Cash Amounts "In Kind" Total In Hand pledged Total ~ F_UI]~LBg Public Sector: City Commission $ $ 30,000 $ 30,000 $ $ 30,000 Joint Venture - 2,500 2,500 Community, Redevelopment Agency* 5,000 5,000 7,600 12,600 Downtown Development Authority* 5,000 5,000 5,000 40,000 40,000 10.100 50,100 Private Sector: Fundraising - Founders/Sponsors 10,000 10,000 10,000 Fundraising - Other 3,500 3,500 3,500 Membership Dues 2,000 2,000 2,000 Other - 4,000 ,, 4,000 Total lncome $ $ 55,500 $ 55,500 $ 14,100 $ 69,600 Salary - Program Manager $ 30,000 $ - $ 30,000 Benefits - Program Manager 4,000 4,000 Salary & Benefits - Staff 4,000 4,000 Travel 3.000 - 3,000 Advertising & Promotion 2,500 2,500 Postage 800 800 Office Supplies 500 - 500 Office Expense - - Printing/Photocopy 2,000 2,000 Photographic Supplies 500 500 Insurance 1,000 1,000 Rent 3,000 3,000 Utilities ' 300 300 Telephone ~'~ 1,200 - 1,200 Professional Devel~ - - Answering Machine/Service 300 300 Contingency Professional 1,500 1,500 Janitorial - Projects Budget 15,000 - 15,000 Total Expenses $ 55,500 $ 14,100 $ 69,600 Net Surplus (Deficit) ~; - ~ - ~;, - 'Both the CRA and DDA are including the pledges herein reflected in their respective 1994/1995 budgets being "workshopped" as of the current date. Neither of the agencies will finalize its budget until September. 1994. N.I:' 3RD ~1'. -- N.[. 3RD N.E. 2HO ST. N.F- ~ NoE. ST. 151' TT~IGS ATLANTIC ~ AVENUE a = [ ]L-~I" II--llZ2/FT/--ll ....