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Res 70-949.D. RESOLUTION NO. 70-94: Consider a resolution establish- ing the Pompey Park Committee as an advisory body to the Commis- sion, to make recommendations regarding the programs and activi- ties to be held at Pompey Park. The City Manager presented Resolution No. 70-94: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, ESTABLISHING THE POMPEY PARK COMMITTEE AS AN ADVISORY BODY TO THE CITY COMMISSION; PROVIDING FOR ITS PURPOSE, PROVIDING FOR ITS MEMBERSHIP, QUALI- FICATIONS AND TERMS; PROVIDING FOR A QUORUM AND VOTING; PROVIDING FOR OFFICERS, SUBCOM- MITTEES AND SUBCOMMITTEE MEMBERSHIP; PROVID- ING FOR MEETINGS AND RECOMMENDATIONS; PROVID- ING FOR THE DURATION OF THE COMMITTEE; AND PROVIDING AN EFFECTIVE DATE. (Copy of Resolution No. 70-94 is on file in the offi- cial Resolution Book) Mayor Lynch stated that he had recently met with Broth- ers Coming Together (BCT) to discuss their involvement with the Pompey Park Advisory Committee since Pompey Park was the location for the organization's weekly picnic. He noted that four of the members of this organization were appointed to the Committee and that the responsibilities of the Committee were at the discretion of the Director of Parks and Recreation. Concern was expressed by Dr. Alperin that this resolu- tion will create another formal City Advisory Board and would also create a bypass of the City's Parks and Recreation Depart- ment by giving the Committee direct contact with the Commission. Discussion ensued regarding the Pompey Park Advisory Committee working directly with the Director of Parks and Recrea- tion, or his designated liaison, and should there be any diffi- culty regarding any problems, then the Committee could feel free to contact the Commission. The City Manager pointed out that Pompey Park is a City owned facility and there have been concerns expressed in refer- ence to its aspects and operations. Mayor Lynch stated that he had mixed emotions regarding the Committee. He felt that it would be a more efficient operation to have the Committee deal directly with the Parks and Recreation Department; however, he felt it would be a good learning experience for the Committee to work with the Commission. He suggested that it would more expeditious for the Committee to work directly with the Parks and Recreation Department. -9- 8/ 6/94 It was emphasized by the City Manager that if the Commission decides to have the Pompey Park Advisory Committee report directly to the Parks and Recreation Department, it should be made very clear that should there the Committee have any problems they would be very welcomed to address the Commission. Me added that it seemed to be the perception of the Committee that some of their concerns have only gotten as far as the Direc- tor of Parks and Director and perhaps this issue needed to be reviewed. Dr. Alperin commented that if there that is a problem with the system, then perhaps the system needs to be corrected. It was pointed out by Mr. Randolph that only one person is responsible to make those changes, that being the City Manag- er. Mr. Randolph did not feel it was the Commission's role. Mrs. Smith moved to create the Pompey Park Advisory Committee and that it be the discretion for the Committee to determine whether or not they would prefer to report directly to the Director of Parks and Recreation or become a formal City Board, seconded by Mr. Lynch. (Mayor Lynch passed the gavel to Commissioner Alperin in order to second the motion). Upon roll . call the Commission voted as follows: Mrs. Smith - Yes; Vice i Mayor Alperin - No; Mr. Ellingsworth - No; Mr. Randolph - Yes; ~ Mr. Lynch - Yes. The motion passed with a vote of 3 to 2. Prior to the Commission's action on Resolution No. 70-94, the City Attorney suggested that the last sentence of Section (6) of the resolution be modified. The City Manager stated that he would prefer to have the Committee meet and determine how they would like to operate and then have the Commission take formal action. Me agreed that Section 6 of the Resolution should be amended. Also, that he would have staff contact the nine individuals who are under consideration to complete the City's Board application form. It was noted by the City Attorney that staff would need direction so that there is one youth member on each of the sub- committees. The Commission felt that the Committee should include young people between the ages of thirteen through nineteen. Mrs. Smith moved to postpone action on Resolution No. 70-94, seconded by Mr. Randolph. Upon roll call the Commission voted as follows: Dr. Alperin - No; Mr. Ellingsworth - No; Mr. Randolph - Yes; Mayor Lynch - Yes; Mrs. Smith - Yes. Said motion passed with a 3 to 2 vote. 9. E. ~OLF COURSE CLUBHOUSE CONSTRU~T~0N CONT~ACT / INTERCOUNTY ENGINEERINg. INC.~ Consider construction contract for Golf Course Clubhouse installation and improvement of on-site 8/ 6/94 ME MOR~ND U M TO: MAYOR AND CITY COMMISSIONERS '> ~ I FROM: CITY MANAGER, , ~ SUBJECT: AGENDA ITEM ~ ~-~. - MEETING OF AUGUST 16, 1994 APPLICANTS FOR POMPEY PARK ADVISORY COMMITTEE DATE: AUGUST 15, 1994 Item 9.D. on the August 16th regular meeting agenda has to do with the establishment of the Pompey Park Advisory Committee. The enacting resolution was included in the agenda booklet, but the list of people who signed up for consideration as appointees was inadvertently omitted. It is attached for your review. ref:agmemo6 The following persons have submitted their names for consideration for appointment to the Pompey Park Advisory Co~nittee: i. Ruth Adams 407-276-7285 2. Leroy Andrews 407-272-8086/272-5976 3. Roland Flynn 407-276-4490 4. Dwayne A. Jackson 407-274-8766/552-6916 5. M. Sue Jackson 407-496-3862 6. Charles Oxidine 407-265-3357 7. Richard Southers 407-495-3919 8. Tommy Stevens 407-276-2099 9. Adalaine D. Wilson 407-265-3357 park.doc £1TY OF OELItlIY BEACH FACSIMILE .0%278-4755 Writer' s Direct Line ~t~e~ (407) 243-709 1 ~ C~ MEMO~ND~ ~"': ~0: ao~ ~oldon, D~rocgor of Parks ~nd FRO~: ~u~n ~. Rub~, C~ ~eeorno~ ~ggachod pl~aso find a dr~ft of th~ Ro~olugion e~tablishin~ the Pompo~ Park Comittoo. I B~liovo ig ~ncompassos all tho items w~ d~scussed. Plo~so log mo know If ~t qD RESOLUTION NO. 70-94 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, ESTABLISHING THE POMPEY PARK COMMITTEE AS AN ADVISORY BODY TO THE CITY COMMISSION; PROVIDING FOR ITS PURPOSE, PROVIDING FOR ITS MEMBERSHIP, QUALIFICATIONS AND TERMS; PROVIDING FOR A QUORUM AND VOTING; PROVIDING FOR OFFICERS, SUBCOMMITTEES AND SUBCOMMITTEE MEMBERSHIP; PROVIDING FOR MEETINGS AND RECOMMENDATIONS; PROVIDING FOR THE DURATION OF THE COMMITTEE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Delray Beach recognizes the need for community involvement in making recommendations to the City Commission for the enhancement of the Pompey Park facility; and, WHEREAS, the City Commission desires to establish the Pompey Park Advisory Committee (the Committee) to make recommendations regarding the programs and activities to be held at Pompey Park; and, WHEREAS, the City Commission desires that the Committee also make recommendations regarding the need for new buildings or facilities, the rehabilitation, renovation or expansion of existing buildings, other improvements at Pompey Park and the need for beautifying the grounds at the Pompey Park facility; and, WHEREAS, it is the desire that all recommendations of the Committee focus on the particular needs of the City's youth, teenage and adult segments of the community. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1. Establishment. That there is hereby established the Pompey Park Committee as an advisory body to the City Commission. Section 2. Purpose. The purpose of the Pompey Park Committee is to make recommendations regarding appropriate programs and activities to be conducted at Pompey Park. The Committee shall further assess the physical facilities and make recommendations regarding the need for additional buildings or improvements at the Park, and/or recommendations regarding the need for renovation or rehabilitation of buildings or Section 6. Meetings; Recommendations. The Pompey Park Committee shall meet once a month or more often, as necessary. The Subcommittee shall meet when necessary or as directed by the Chairman. All meetings shall be open to the public, minutes shall be kept of all such meetings and any special meetings, with copies of minutes to be transmitted to the City Commission and the City Manager. The Subcommittees shall· from time to time, bring its recommendations forward to the Committee for Committee action. All recommendations of the Committee shall be forwarded to the Director of Parks and Recreation. The Director of Parks and Recreation will then forward the recommendation of the Committee with his comments, if any, to the City Manager. The City Manager will forward the recommendations with his comments, if any, to the City Commission. Section 7. Duration. The Pompey Park Committee shall continue until abolished by the City Commission. Section 8. Effective Date. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED in regular session on this the day of · 1994. MAYOR ATTEST: City Clerk 3 RES. NO.