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Res 83-91 RESOLUTION NO. 83-91 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, REQUESTING GRANT ASSISTANCE FROM THE CLEAN FLORIDA COMMISSION. WHEREAS, the City of Delray Beach is interested in carrying out the following described project for the enjoyment of the citizenry of Delray Beach and the State of Florida: Project Title Litter Prevention Program Total Estimated Cost $20,000 (Proposal to Clean Florida Commission for up to $10,000 of total cost) Brief Description of Project:. The Cle~n Florida Commission provides funds to assist in the implementation and continuation of Litter Prevention Programs throughout the State. The City wishes to make application for funding up to the maximum amount of $10,000 so as to continue our Litter Prevention Program which is a natural add on to our current recycling efforts. In brief, the funds would be used for educational purposes. We propose that the solutions to the litter and waste problems can only come about if people are informed and involved in the process. This grant would serve such purpose. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1. That the project described above be authorized. Section 2. That the City Commission of the City of Delray Beach make application to the Clean Florida Commission in the amount of 50% of the actual cost of the project on behalf of said City of Delray Beach. Section 3. That the City Commission of the City of Delray Beach certifies to the following: 1. That it will accept the terms and conditions set forth in the Clean Florida Commission Guidelines and which will be a part of the Project Agreement for any grant awarded under the attached proposal. 2. That it is in complete accord with the proposal and that it will carry out the Program in the manner described in the proposal and any plans and specifications attached thereto unless prior approval for any change has been received from the Clean Florida Commission. 3. That it has the abiity and intention to finance its share of the cost of the project of up to $10,000 (or matching amount of grant award) and that the project will be operated and maintained at the expense of said City of Delray Beach for public use. Matching funds will be dedicated from existing Sanitation Fund acount. 4. That it will not discriminate against any person on the basis of race, color or national origin in the use of any property or facility acquired or developer pursuant to this proposal, and shall comply with the terms and intent of Title VI of the Civil Rights Act of 1964, P.L. 88-352 (1964) and design and construct all facilities to comply fully with statutes relating to accessibility by handicapped persons as well as other federal, state and local laws, rules and requirements. 5. That it will maintain adequate financial records on the proposed project to substantiate expenditures. PASSED AND ADOPTED in regular session on this the 29th day of October, 1991. ~./ ~ Y O R ATTEST: C~ty Clerk~ ' -2- Res. NO. 83-91 MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: CITY MANAGER c}~ SUBJECT: AGENDA ITEM ~ ~- MEETING OF OCTOBER 29, 1991 RESOLUTION NO. 83-91 DATE: October 23, 1991 This is a resolution authorizing staff to submit an application for grant funding in the amount of $10,000 to the Clean Florida Commission in support of our Litter Prevention Program. Funding will be used to continue our public education efforts. This is not a reibursement-type grant, matching funding must be identified up front. Funding is available in the Sanitation Account. Recommend approval of Resolution No. 83-91 and allocation of $10,000 of matching funds from the Sanitation Account. Agenda Item No.: . AGENDA ~E~EST Date: 10/15/91 Request to be place~ on: x Regular Agenda .. Special Agenda Workshop Agenda When: October 29~ 1991 Description of item (who, what, where, how much): K~quest for City Commission approval to submit application for matching ~rant to Clean Florida Commission for continuation of our Litter Prevention Program in the amount of $10.000. ~art of the application reauirements include ~ resolution by the Citv Commission documenting that matching funds are committed to this effort, (Example: Request from Atlantic High School for $2,000 to fund project graduation). ORDINANCE/ RESOLUTION REQUIRED: ~~O Draft Attached: YES/NO Recommendation: Approve (Example: Recommend approval with funding from Special Events Account No. 001-3333-555-44.55). Department Head Signature: ! City Attorney Review/ Recommendation (if applicable): N/A Budget Director Review (required on all items involving expenditure of funds): Funding available: YES/ NO Funding alternatives: (if applicable) Account No. & Description: Account Balance: City Manager Review: Approved for agenda: ~ NO~?~ Hold Until: Agenda Coordinator Review: Received: Placed on Agenda: Action: Approved/Disapproved RESOLUTION NO. 83-91 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, REQUESTING GRANT ASSISTANCE FROM THE CLEAN FLORIDA COMMISSION. WHEREAS, the City of Delray Beach is interested in carrying out the following described project for the enjoyment of the citizenry of Delray Beach and the State of Florida: Project Title Litter Prevention Program Total Estimated .Cost $20,000 (Proposal to Clean Florida Commission for up to $10,000 of total cost) Brief Description of Project: The Clean Florida Commission provides funds to assist in the implementation and continuation of Litter Prevention Programs throughout the State. The City wishes to make application for funding up to the maximum amount of $10,000 so as to continue our Litter Prevention Program which is a natural add on to our current recycling efforts. In brief, the funds would be used for educational purposes. We propose that the solutions to the litter and waste problems can only come about if people are informed and involved in the process. This grant would serve such purpose. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1. That the project described above be authorized. Section 2. That the City Commission of the City of Delray Beach make application to the Clean Florida Commission in the amount of 50% of the actual cost of the project on behalf of said City of Delray Beach. Section 3. That the City Commission of the City of Delray Beach certifies to the following: 1. That it will accept the terms and conditions set forth in the Clean Florida Commission Guidelines and which will be a part of the Project Agreement for any grant awarded under the attached proposal. 2. That it is in complete accord with the proposal and that it will carry out the Program in the manner described in the proposal and any plans and specifications attached thereto unless prior approval for any change has been received from the Clean Florida Commission. 3. That it has the abiity and intention to finance its share of the cost of the project of up to $10,000 (or matching amount of grant award) and that the project will be operated and maintained at the expense of said City of Delray Beach for public use. Matching funds will be dedicated from existing Sanitation Fund acount. 4. That it will not discriminate against any person on the basis of race, color or national origin in the use of any property or facility acquired or developer pursuant to this proposal, and shall comply with the terms and intent of Title VI of the Civil Rights Act of 1964, P.L. 88-352 (1964) and design and construct all facilities to comply fully with statutes relating to accessibility by handicapped persons as well as other federal, state and local laws, rules and requirements. 5. That it will maintain adequate financial records.on the proposed project to substantiate expenditures. PASSED AND ADOPTED in regular session on this the 29th day of October, 1991. MAYOR ATTEST: City Clerk MEMORANDUM TO: DAVID HARDEN - CITY MANAGER FROM: LULA BUTLER - DIRECTOR, COMMUNITY IMPROVEMENT~ SUBJECT: APPLICATION FOR MATCHING GRANT TO THE CLEAN FLORIDA COMMISSION TOEXTENDOUR LITTER PREVENTION PROGRAM DATE: OCTOBER 22, 1991 ITEM BEFORE THE COMMISSION: Commission consideration is requested to approve the submission of an application for a matching grant in the amount of $10,000 to the Clean Florida Commission to extend our Litter Prevention Program. BACKGROUND: You will recall that last year we were awarded a $4,000 grant from the Clean Florida Commission for the implementation of a "Litter Prevention Program". Our request was for $25,000 which meant that our objectives were reduced in scope. In addition, during this same period, our Recycling Coordinator's position was vacant which also caused some program delays. Our Litter Prevention Program is now operational and as per the intent of the grant, brochures and other literature have been developed to meet the specific educational needs of the City of Delray Beach. As we anticiapted, the "Litter Prevention Program" is proving to be a natural add-on to our recycling efforts. Funding is again being made available to continue or expand these litter programs. The attached proposal narrative goes into detail as to how we envision utilizing these funds. In brief, the funds would be used to continue our efforts to increase public awareness of the programs and provide reasonable solutions to the litter and waste problems that we encounter on a daily basis. Positive change can and will only take place if people are informed and involved in the process. This grant would serve such a purpose. The City is required to provide documentation of the required match (binding resolution) with the application submission. The application is due by November 1, 1991. Award of the grants is tentatively set for December or January. This is NOT a reimbursement-type grant. The approved funding amount will be sent up front. If approved, this program will be coordinated by Stephen Hiney, our new Recycling Coordinator. RECOMMENDATION: We are requesting that the Commission authorize staff to submit the grant application to the Clean Florida Commission pursuant to their requirements in the amount of $10,000 and that the Commission provide for matching funds in the amount of $10,000 by resolution from the existing sanitation fund account to accompany the application. DGR: LB Attachments Dll Grant. CC LITTER PREVENTION GRANT PROPOSAL NARRATIVE FORMAT A. BACKGROUND INFORMATION 1. List and describe all current litter studies and plans conducted by the applicant or within the jurisdiction of the applicant. A comprehensive litter prevention, waste reduction, recycling program is under way. This program includes a public education effort to increase awareness and reduce litter. It also includes the message to reduce the waste generated by the residents and encourages the participation in the recycling program. Brochures, and other literature have been developed to meet the specific public education needs of the City of Delray Beach. These pieces will be distributed along with other environmental messages in November 1991. This effort was made possible by the FY 90-91 Litter Prevention Grant. 2. Describe all existing litter programs conducted by the applicant or within the jurisdiction of the applicant. The city-wide bulky trash collection system has been fully implemented. This service is provided to the targeted area on a weekly schedule, with the rest of the city able to access the system on a call-in basis. The curbside recycling program is now available to 100% of the single family homes in the city. This program has been recovering an average of 462,000 pounds of co-mingled recyclables every month. This corresponds to 30.34 pounds recovered per household, per month. The multi-family recycling program, as of October 1991, is now available to all multiple dwelling units within the city. This program, although relatively new, is recovering approximately 298,000 pounds of co-mingled recyclables each month. A voluntary commercial recycling effort is now underway. This program is available to all interested commercial entities within the city. Program instructions include information relating to waste reduction and litter control. 3. Describe all public/private cooperation efforts at litter prevention and control. The city cooperates with various groups dedicated to litter prevention/control. A coalition from Florida Atlantic University (FAU) sponsors Operation "Clean Sweep", a program addressing beach clean-up. The Scuba/Environmental Club from Atlantic High School also conducts a bi-monthly beach clean-up effort. The semi-annual "Trash-a-thon sponsored by the Center for Marine Conservation is another example of public/private cooperation. The City of Delray beach realizes the importance of these activities in increasing the awareness of the environmental problems we face. This is particularly true of efforts involving the young. Educating the future leaders of our community about environmental issues is a major goal, and will be the mechanism needed to resolve these problems in the future. 4. Describe current litter condition of the geographical area to be covered by the grant. This is a city-wide program, however, the "Community Development Target Area" will receive the greatest amount of coverage. This is an older part of the city with visibly blighted conditions caused by litter in vacant lots and other properties. Most residences in this section are lower/moderate households and the area has a higher percentage of litter related problems. B. PROPOSED PROGRAM 1. Narrative Description of the Proposed Program The success of the recycling program is due, in a large part, to the public education efforts undertaken. The inclusion of litter reduction/prevention information addresses the problem at the source. These two issues are inter-related, and the implementation of a comprehensive public education campaign, extolling environmental awareness, will help provide a solution before it becomes the problem of - LITTER! 2. Goals and Objectives of the Proposed Program a. Business Involvement Local businesses are being encouraged to join in the city-wide waste awareness program. They are being encouraged to not only raise their own consciousness, but also reduce the the use of products that generally create litter, i.e. styrofoam cups, plastic flatware, excessive packaging, etcetera. Voluntary commercial recycling is now available to all businesses in Delray Beach. The Recycling Coordinator is organizing commercial workshops to encourage businesses to establish recycling programs. Included in these programs is information to assist businesses in preventing litter and reducing their waste stream. b. Residential Program The city has implemented an expanded bulky waste collection program. The residences in the target area have also been provided with a 96 gallon roll-out garbage container to control litter accumulation. Initial results are promising, however, a more extensive public education program is needed to fully realize the benefits of these efforts. c. Public Education/Information Program The Recycling Coordinator has incorporated litter prevention into all community environmental education programs. This staff member frequently addresses civic and community groups, school children, and business organizations. Participation in community affairs and environmental education events are important outlets to increasing environmental awareness. School Programs All school presentations include litter prevention as part of the environmental awareness program. The "Adopt-a-Block idea has been proposed to the middle and high school, where the students would organize a clean-up of a particular neighborhood. This idea has been generally accepted and is being fine tuned at this time. These students can also assist in the public education effort by distributing literature and speaking to the residents. This program is also being offered to Youth Civic Groups, Scout Troops, etcetera. 3. Tasks to be Accomplished Including Timetable TASK TIME TABLE Refine Ad Campaign 01/01/92 - 02/12/92 Community Meetings Ongoing School Education Ongoing Direct Mail Campaign 02/14/92 & 09/02/92 Outdoor Promotional Campaign Ongoing Recruiting Volunteers Ongoing Home Visits by Recycling Coordinator Ongoing 4. The Measurable Objectives of the Program - Educating the residents of the hazards of litter and benefits of a clean city environment. - Involve neighborhood associations and the residents in the effort. - Work in cooperation with Keep West Palm Beach Beautiful to expand the local Keep America Beautiful system to a county-wide effort. - Heighten public awareness of the Citywide litter prevention program. - Keep our City streets, parks, and beaches litter free for the enjoyment of our residents and visitors. - Continuing refinement of the litter prevention/control education program for Delray Beach schools. - Develop a comprehensive litter prevention/recycling program for our parks and marina. - Organize neighborhood "Community Clean-up" days, where residents and volunteers work together to remove litter and debris from the neighborhood. 5. The Methods Proposed to Evaluate the Success of the Program a. Continue the development of the "block captain" or "neighborhood watch" system. Recycling Coordinator will work with community leaders to identify litter problems and take corrective action. The Recycling Coordinator will periodically visit each neighborhood, meeting with the residents to determine the source of litter and arrive at a method for eliminating it. Code Enforcement staff will also play a role by reporting to the Recycling Coordinator any persistent violators. b. Continue development and implementation of the litter control progress grading system, whereby each area is evaluated. This grading system will use graphs charting the improvement in each specific location. The results will be distributed to the general city population to reinforce the litter prevention/control public information campaign. C. PROGRAM BUDGET Prepare a program budget which includes the following elements: 1. Total program costs by category (e.g., personnel, contract services, equipment rental, etc.) Cateqory Amount Professional Services (Speakers, $ 4,400 contracted personnel, etc.) Public Information (pamphlets, flyers $ 7,000 printing, media) Postage $ 6,000 Film Supplies/Processing $ 1,200 Operating Supplies $ 800 Travel and Training $ 600 TOTAL $20,000 2. Allocation of program cost by funding source (e.g., local share, state share, other) Cateqory Local Share State Share Total Professional Services $ 2,200 $ 2,200 $ 4,400 Public Information $ 3,500 $ 3,500 $ 7,000 Cateqory Local Share State Share Total Postage $ 3,000 $ 3,000 $ 6,000 Film Supplies $ 600 $ 600 $ 1,200 Operating Supplies $ 400 $ 400 $ 800 Travel and Training $ 300 $ 300 $ 600 TOTAL $10,000 $10,000 $20,000 3. It should be clearly understood that funding under this grant requires a dollar-for-dollar match. Commitment from matching source must be documented prior to receiving grant funding. Resolution by City Commission will be attached. 4. Describe how the program will proceed if total funding from the Clean Florida Commission is not received. (What if the Clean Florida Commission only funds a portion of the proposed program?) The City of Delray Beach has taken the lead in South Florida by implementing comprehensive waste reduction, recycling, and environmental programs for city residents. We are the first city to establish multi-family recycling in 100% of our multiple dwelling units. We are committed to dealing effectively with the problems associated with being an extremely attractive place to visit and live. The major thrust of this proposal is the public education program that should be implemented to control the litter problem. We can only make inroads into solving waste and litter problems by ensuring that people are well informed and involved in the process. The funding requested is a conservative amount when compared to the existing problem. A reduction in funds will mean, as in the previous grant year, a reduction in the scope and impact of our community-based educational efforts. This would impede Delray Beach's ability to incorporate the litter prevention theme into ongoing public information campaigns.