Res 15-04RESOLUTION NO. 15-04
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF DELRAY BEACH, FLORIDA, AMENDING RESOLUTION
NO. 64-03 ADOPTED SEPTEMBER 23, 2003, WHICH MADE
APPROPRIATIONS OF SUMS OF MONEY FOR ALL
NECESSARY EXPENDITURES OF THE OF THE CITY OF
DELRAY BEACH, FLORIDA, FOR THE FISCAL YEAR
2003/2004, BY SETTING FORTH THE ANTICIPATED
REVENUES AND EXPENDITURES FOR THE OPERATING
FUNDS OF THE CITY FOR THE FISCAL YEAR 2003/2004; TO
REPEAL Al J. RESOLUTIONS INCONSISTENT HEREWITH.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOI.I.OWS:
Section 1. That Section 1 of Resolution No. 64-03 adopted September 23, 2003, is
hereby repealed, and a new Section 1 is enacted and amended to read as follows:
That the following sums of money, attached hereto and marked Exhibit "A",
are hereby appropriated upon the terms and conditions herein set forth.
Section 2, That, subject to the qualifications contained in this resolution, all
appropriations made out of the General Fund are declared to be maximum, conditional, and
proportionate appropriations, the purpose being to make the appropriations payable in full in the
amounts herein named if necessary and then only in the event the aggregate revenues collected and
other resources available during the period commencing the 1st day of October, 2003, and ending
the 30* day of September, 2004, for which the appropriations are made, are sufficient to pay all the
appropriations in full. Otherwise, said appropriations shall be deemed to be payable in such
proportion as the total sum of realized revenue of the General Fund is to the total amount of
revenues estimated by the City Commission to be available in the period commencing the 1s~ day of
October, 2003, and ending the 30* day of September, 2004.
Section $, That all balances of the appropriations payable out of the General Fund
of the City Treasury unencumbered at the close of business on the 30* day of September, 2003,
except as otherwise provided for, are hereby declared to be hpsed into the City Treasury and may be
used for the payment of the appropriations which may be made in any appropriation for the fiscal
year commencing the 1st day of October, 2003. However, nothing in this section shall be construed
to be applicable to unencumbered balances remaining to the credit of the Water and Sewer Fund,
Sanitation Fund or any Fund created by the setting up of special revenue, but such balances shall be
used in financing the proposed expenditures of these Funds for the fiscal year commencing the 1s~
day of October, 2003.
Section 4. That no department, bureau, agency or individual receiving
appropriations under the provisions of this resolution shall exceed the amount of its appropriation,
except with the consent and approval of the City Commission first obtained. If such department,
bureau, agency or individual shall exceed the amount of its appropriation without such consent and
approval of the City Commission, the administrative officer or individual, at the discretion of the
City Commission, may be deemed guilty of neglect of official duty and may be subject to removal
therefore.
Section 5. That nothing in this resolution shall be construed as authorizing any
reduction to be made in the amounts appropriated in this resolution for the payment of interest on,
or retirement of, the debt of the City of Delray Beach, Florida.
Section 6, That none of the monies enumerated in this resolution in connection
with the General Fund, Water and Sewer Fund, Sanitation Fund or any other Fund of the City shall
be expended for any purposes other than those for which they are appropriated, and it shall be the
duty of the Budget Administrator and/or Finance Director to report known violations of this
section to the City Manager.
Section 7. That all monies collected by any department, bureau, agency or
individual of the City government shall be paid promptly into the City Treasury.
Section 8. That the foregoing budget is hereby adopted as the official budget of the
City of Delray Beach, Florida, for the aforesaid period. However, the restrictions with respect to the
expenditures/expenses of the funds appropriated shall apply only to the lump sum amounts for
classes of expenditures/expenses which have been included in this resolution.
Section 9. That public heatings were held on the tax levy and the budget on
September 9, 2003, and September 23, 2003.
Section 10, That this resolution shall become effective immediately upon its
passage.
PASSED AND ADOPTED in regaflar session on this the 11 * day of March, 2004.
City Clerk
/ M^ OR
2
Res. No. 15-04
EXHIBIT A
(As Amended)
BUDGET SUMMARY
CITY OF DELRAY BEACH, FLORIDA
FISCAL YEAR 2003-2004
CA,~H BALANCES BROUGHT FORWARD
ESTIMATED REVENUES:
TAXES
AD VALOREM TAXES
AD VALOREM TAXES
AD VALOREM-DELINQUENT
AD VALOREM - DDA
Sales & Use Taxes
Franchise Taxes
Utility Taxes
Other Taxes
Licenses & Permits
Intergovemmeotal
Cha~es for Services
Fines & Forfeitures
Miscellaneous Revenues
Other Financing Sources
TOTAJ. REVENUES AND OTHER
FINANCING ~OURCES
TOTAL ESTIMATED REVENUES
AND BALANCES
7.52
0.48
DOWNTOWN SPECIAL
GENERAL DEVELOPMENT ENTERPRISE REVENUE
FUND FUND FUNDS FUNDS
TOTAL
1,721,226 72,060 1,644,320 0 3,437,606
33,791,490 33,791,490
2,157,380 2,157,380
89,000 89,000
209,780 209.780
1,760,000 1,760,000
3,248,000 3,248,000
4,044,000 4,044,000
4,166,000 4,166,000
2,970,860 2,970,860
6,641,320 4,180 1,779,400 8,424,900
5,708,000 32,519,910 17,500 38,245,410
883,500 883,500
2,553,830 7,000 606,480 23,000 3,190,310
2,879,720 68,000 1,373,820 4,321,540
70,893,100 216,780 33,198,570 3,193,720 107,502,170
72,614,326 288,840 34,842,890 3,193,720 110,939,776
General Government Services
Public Safety
Physical Environment
Transportation
Economic Environment
Human Services
Culture & Recreation
Debt Service
Other Financing Uses
TOTAL EXPENDITURES~EXPENSES
7,163,730 7,163,730
39,106,660 0 39,106,660
398,990 19,955,160 20,354,150
1,599,560 1,599,560
3,503,580 288,840 1,596,140 5,388,560
119,000 119,000
9,807,280 3,610,690 1,337,260 14,755,230
3,837,140 5,653,730 9,490,870
6,732,006 5,150,940 212,750 12,095,696
72,267,948 288,840 34,370,520 3,146,150 110,073,458
Reserves 346,380 0 472,370 47,570 866,320
TOTAL SXPENDITURES AND RESERVES 72,614,326 288,840 34,842,890 3,193,720 110,939,776
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
MAYOR AND CITY COMMISSIONERS
CITY MANAGER~
AGENDA ITEM # a:~,~:~
RESOLUTION NO, 15-04
- REGULAR MEETING OF MARCH 11, 2004
MARCH 5, 2004
This is before the Commission to consider approval of Resolution No. 15-04 amending Resolution
No. 64-03, FY 2004 Budget Adoption, transferring $1,721,226.00 from the General Fund (Prior Year
Surplus) to the General Construction Fund.
These funds are needed to offset a current cash shortfall in General Construction Funds. The
$1,721.226.00 is made up of $1,404,726.00, for prior year General Construction Projects and
$316,500.00 for current year Assessment Projects. Once the final assessment rolls are adopted, this
amount will be recorded as an offsetting receivable in the General Fund.
Recommend approval of Resolution No. 15-04 amending Resolution No. 64-03, FY 2004 Budget
Adoption, transferring $1,721,226.00 from the General Fund (Prior Year Surplus) to the General
Construction Fund.
S:\City Clerk\agenda memos\Res. 154)4. Operating Funs FY03-04.03.11.0,4
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
David Harden, City Manager
Joseph Saffor~nce Director
February 25, 2004
TRANSFER OF FUNDS FROM GENERAL FUND SURPLUS
Attached is an agenda request to transfer available funds from the General Fund Surplus
in the amount of $1,721,226. These funds are needed to offset a current cash shortfall in
General Construction Funds. The $1,721,226 is made up of $1,404,726, for prior year
General Construction Projects and $316,500 for current year Assessment Projects.
The $1,404,726 shortfall is due to the completion of two major capital projects which
were intended to be paid by Assessment Revenues. The assessments have not yet been
levied. Therefore General Construction Revenues paid offthese projects. As the
assessments are levied, the revenues will be recorded in the General Fund.
Please place this item on the March 11, 2004 Agenda for consideration by the City
Commission.
RESOLUTION NO. 15-04
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF DELRAY BEACH, FLORIDA, AMENDING RESOLUTION
NO. 64-03 ADOPTED SEPTEMBER 23, 2003, WHICH MADE
APPROPRIATIONS OF SUMS OF MONEY FOR ALL
NECESSARY EXPENDITURES OF THE OF THE CITY OF
DELRAY BEACH, FLORIDA, FOR THE FISCAL YEAR
2003/2004, BY SEITiNG FORTH THE ANTICIPATED
REVENUES AND EXPENDITURES FOR THE OPERATING
FUNDS OF THE CITY FOR THE FISCAL YEAR 2003/2004; TO
REPEAL A1J. RESOLUTIONS INCONSISTENT HEREWITH.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That Section 1 of Resolution No. 64-03 adopted September 23, 2003, is
hereby repealed, and a new Section 1 is enacted and amended to read as follows:
That the following sums of money, attached hereto and marked Exhibit "A",
are hereby appropriated upon the terms and conditions herein set forth.
Section 2. That, subject to the qualifications contained in this resolution, all
appropriations made out of the General Fund are declared to be maximum, conditional, and
proportionate appropriations, the purpose being to make the appropriations payable in full in the
amounts herein named if necessary and then only in the event the aggregate revenues collected and
other resources available during the period commencing the 1sC day of October, 2003, and ending
the 30th day of September, 2004, for which the appropriations are made, are sufficient to pay all the
appropriations in full. Otherwise, said appropriations shall be deemed to be payable in such
proportion as the total sum of realized revenue of the General Fund is to the total amount of
revenues estimated by the City Commission to be available in the period commencing the 1st day of
October, 2003, and ending the 30th day of September, 2004.
Section 3. That all balances of the appropriations payable out of the General Fund
of the City Treasury unencumbered at the close of business on the 30* day of September, 2003,
except as otherwise provided for, are hereby declared to be lapsed into the City Treasury and may be
used for the payment of the appropriations which may be made in any appropriation for the fiscal
year commencing the 1't day of October, 2003. However, nothing in this section shall be construed
to be applicable to unencumbered balances remaining to the credit of the Water and Sewer Fund,
Sanitation Fund or any Fund created by the setting up of special revenue, but such balances shall be
used in financing the proposed expenditures of these Funds for the fiscal year commencing the l"
day of October, 2003.
Section 4, That no department, bureau, agency or individual receiving
appropriations under the provisions of this resolution shall exceed the amount of its appropriation,
except with the consent and approval of the City Commission first obtained. If such department,
bureau, agency or individual shall exceed the amount of its appropriation without such consent and
approval of the City Commission, the administrative officer or individual, at the discretion of the
City Commission, may be deemed guilty of neglect of official duty and may be subject to removal
therefore.
Section 5. That nothing in this resolution shall be construed as authorizing any
reduction to be made in the amounts appropriated in this resolution for the payment of interest on,
or retirement of, the debt of the City of Delray Beach, Florida.
Section 6. That none of the monies enumerated in this resolution in connection
with the General Fund, Water and Sewer Fund, Sanitation Fund or any other Fund of the City shall
be expended for any purposes other than those for which they are appropriated, and it shall be the
duty of the Budget Administrator and/or Finance Director to report known violations of this
section to the City Manager.
Section 7. That all monies collected by any department, bureau, agency or
individual of the City government shall be paid promptly into the City Treasury.
Section 8. That the foregoing budget is hereby adopted as the official budget of the
City of Delray Beach, Florida, for the aforesaid period. However, the restrictions with respect to the
expenditures/expenses of the funds appropriated shall apply only to the lump sum amounts for
classes of expenditures/expenses which have been included in this resolution.
Section 9. That public hearings were held on the tax levy and the budget on
September 9, 2003, and September 23, 2003.
Section 10. That this resolution shall become effective immediately upon its
PASSED AND ADOPTED in regular session on this the 11~ day of March, 2004.
ATI'EST:
MAYOR
City Clerk
2
Res. No. 15-04
EXHIBIT A
(As Amended)
BUDGET SUMMARY
CITY OF DELRAY BEACH, FLORIDA
FISCAL YEAR 2003-2004
TAXES
AD VALOREM TAXES
AD VALOREM TAXES
AD VALOREM-DELINQUENT
AD VALOREM - DDA
Sales & Use Taxes
Franchise Tm(es
Utility Taxes
Other Taxes
Licenses & Permits
Intergovernrrlental
Chargse for Services
Fines & Forfeitures
Miscellaneous Revenues
Other Financing Sources
DOWNTOWN 8PEC~L
GENERAL DEVELOPMENT ENTERPRISE REVENUE
FUND FUND FUNDS FUNDS
1,721,226 72,060 1,644,370
7.52 33,791,490
048 2,157,380
89,000
1.00 209,780
1,760,000
3,248,000
4,166,000
2,970,860
6,641,320
5,708,000
2,553,830 7,000
2~879,720
70r893,100 216,780
72~614r326 288r8,40
TOTAL
0 3,437,656
4,180 1,779,400
32,519,910 17,500
33,791,490
2,157,380
89,000
2~9,780
1,760,000
3,248,000
4,044,000
4,166,000
2,970,860
8,424,900
38,245,410
3,190,310
4~321 ~540
33~198~570 3~193~720 107,502,170
General Government Se~ices
Public Safety
Phy~nal Environment
Trenalxxtat]~
Economic Environment
Human Servmes
Culture & Recreation
Debt Servme
Other Financing Uses
7,163,730
39,106,660
398,9~0
1,599,560
3,503,580
119,000
9,807,280
3,837,140
6~732~006
7,163,730
0 39,106,660
19,944,380 20,343,370
1,5G9,560
288,840 1,5~5,780 5,388,200
119,000
3,610,560 1,336,460 14,754,3~0
5,653,730 9,490,870
511501940 212~750 12~095~696
288,840 34,359,610 3,144,990 110,061,386
Reserves 346,380 0 483f330 48~730 878,440
TOTAL EXFENDITURE8 AND RESERVE8 72~614~326 288~840 34~842~940 3~193~720 110~939~826
AGENDAITEM NUMBER:
AGENDA REQUEST
Date: February 19, 2004
Request to be placed on:
x Regular Agenda __ Special Agenda Workshop ^genda
When: March 11, 2004
Description of agenda item: City Commission is requested to transfer $1,721,226 from the
General Fund. (Prior Year Surplus) to the General Construction Fund. The General Construction
Fund has a cash shortfall primarily due to several projects completed using assessments as the
Funding source. These assessments, once approved, will be collected over a 10-year period.
The General Fund will be reimbursed theses funds from the collection of the assessments.
ORDINANCE/RESOLUTION REQUIRED:
Draft of Resolution Attached:
YES X NO
YES NO
Recommendation: City Commission approval of budget resolution to approve the transfer of
$1,721,226 from the General Fund to the General Construction Fund.
Department Head Signaturc:
Determination of Consist~ency with Coi~t'pruheneive Plan:
City Attorney Review/Recommendation (if applicable):
Budget Director Review
(required on all Items Involving expenditure of funds):
Funding available: Yes
Funding alternatives (if applicable):
Account Numbe~
Account Description:
Account Balance:
City Manager Review:
Approved for Agenda: ~
Hold Until:
Agenda Coordinator Review:
Received:
Action:
Pdor Yr Surplus/General Fund
No
Approved: Disapproved:
P.O. #