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03-25-04 Agenda Org CITY COMMISSION CITY OF DELRAY BEACH, FLORIDA ORGANIZATIONAL MEETING THURSDAY, MARCH 25, 2004, 6:00 P.M. - COMMISSION CHAMBERS The City will furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program or activity conducted by the City. Contact Doug Randolph at 243-7127, 24 hours prior to the program or activity in order for the City to reasonably accommodate your request. Adaptive listening devices are available for meetings in the comrmssion Chambers. 1993 2001 1. Call to Order/Commission Roll Call 2. Pledge of Allegiance to the Flag Oath of Office administered to Newly-Elected City Commission Members Commissioner Pat Archer Commissioner Alberta McCarthy 4. Selection of Vice-Mayor (for the term March 26, 2004 through March 24, 2005) 5. Selection of Deputy Vice-Mayor (for the term March 26, 2004 through March 24, 2005) 6. Review and Acceptance of regularly scheduled City Commission Meeting dates for the period April 2004 through March 2005 7. Establish a date for the 2005 Goal Setting Session 8. Review and Adoption of Rules of Procedure - Delray Beach City Commission (Local Rules) 9. Review and Adoption of Procedures for Quasi-Judicial Hearings 10. Review of City Commission Liaison Appointments to various Advisory Boards and outside agencies 11. Commission Comments Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting, such person will need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is based. The City neither provides nor prepares such record. MEMORANDUM TO: FROM: SUBJECT: DATE: Mayor and City Commissioners Barbara Garito, City Clerk ~ CITY COMMISSION MEETING DATES March 19, 2004 Below is the list of the regularly scheduled City Commission meeting dates for the period April 2004 through March 2005. It is suggested the first meeting in April be changed to the second Tuesday due to the Passover holiday; and the first December meeting changed to the second Tuesday due to Hanukkah beginning at sundown. Cin,. Commission Meetings_ April 13, 2004-Regular Meeting *April 6, 2004 Passover April 20, 2004- Regular Meeting May 04, 2004-Regular Meeting May 11, 2004-Workshop May 18, 2004-Regular Meeting June 01, 2004-Regular Meeting June 08, 2004-Workshop June 15, 2004-Regular Meeting july 06, 2004-Regular Meeting July 13, 2004-Workshop July 20, 2004-Reg,,lar Meeting August 03, 2004-Regular Meeting August 10, 2004-Workshop August 17, 2004-Regular Meeting September 07, 2004-Regular Meeting (Tentative Budget Hearing) September 14, 2004-Workshop September 21, 2004-Regular (Tentative Final Budget Heating) City Commission Meeting Dates Page 2 October 05, 2004-Regular Meeting October 12, 2004-Workshop October 19, 2004-Regular Meeting November 02, 2004-Regular Meeting * Presidential Election November 09, 2004-Workshop November 16, 2004-Regular Meeting December 14, 2004-Regular Meeting December 21, 2004-Regular Meeting * December 7, 2004 Hanukkah begins at sundown January 04, 2005-Regmhr Meeting January 11, 2005-Workshop January 18, 2005-Regnl~r Meeting January 25, 2005-TOWN I4~I.I. MEETING-7 pm Old School Square February 01, 2005-Reguhr Meeting Febmary 08, 2005-Workshop February 15, 2005-Regnl~r Meeting March 01, 2005-Regular Meeting March 08, 200S-MUNICIPAL ELECTION March 10, 2005-Special Mtg/Workshop (Thursday) March 15, 2005-Regular Meeting March 31, 2005-ANNUAL ORGANIZATIONAL MEETING -2- Message Page 1 of 1 Garito, Barbara From: Rangel, Delores Sent: Tuesday, March 16, 2004 10:05 AM To: Garito, Barbara Subject: RE: PBC Days - Tallahassee The dates are: March 8, 9th & 10th 2005 ..... Original Message ..... From: Garito, Barbara Sent: Tuesday, March 16, 2004 9:32 AM To.' Rangel, Delores Cc: Nubin, Chevelle; Nubin, Chevelle; Kucmerowski, Carolanne; Kucmerowski, Carolanne Subject: PBC Days - Tallahassee Delores, do you know if the PBC Days will be held again the first week in March 2005? We need to do the calendar for the Organizational Meeting. ~ ~ ~ ~ 3/16/2004 04 JANUARY IMPORTANT DATES 18 19 20 21 22 23 24 FEBRUARy APRIL SM TW T F S 1 2 3 4 $ 6 ? 8 9 10 18 19 20 21 2~ 23 24 MAY SM TW T F S 2 3 4 5 6 7 8 23 24 25 26 27 28 29 30 31 JUNE JULY SM TW T F S 1 2 3 4 5 6 7 8 9 10 18 19 20 21 22 23 24 25262728293031 AUGUST SM TW T F S 1 2 3 4 5 6 7 22232425262728 29 3031 SEPTEMBER SM TW T F S 1 2 3 4 MAY 5 6 7 8 9 10 11 2005 JANUARY IMPORTANT OATES JULY S M T W T F S ~'~,.Y,.~ S M T W T F S 2 3 4 5 6 7 8 FEBRU&~y 3 4 5 6 7 8 9 FEaRUARY S M T W T F S MA~C~ S M T W T F S JUNE MEMORANDUM TO: THRU: FROM: SUBJECT: DATE: Mayor and City Commissioners David T. Harden, City Manager~ Barbara Garito, City Clerk RULES OF PROCEDURE - CITY COMMISSSION (LOCAL RULES) March 19, 2004 Attached for your review are the Rules of Procedure for the City Commission as they are proposed for consideration at the Organization Meeting on March 25, 2004. These rules were adopted by City Commission on March 27, 2003 and there have been no changes. The action requested is formal adoption of the Rules of Procedure (Local Rules) for the ensuing year, with any modifications the Commission may deem necessary or appropriate. Atlaehmen~ S/Age~a2004/MemoLocalRules [IT¥ I]F I]ELRII¥ BEI:I[H AII-Amedca City 2001 CITY CLERK DELRAY BEACH FLORIDA 33444 561/243-7000 RULES OF PROCEDURE - DELRAY BEACH CITY COMMISSION GENERAL PARLIAMENTARY RULES. The general parliamentary procedure to be followed by the City Commission of the City of De[ray Beach, Florida, except as otherwise modified by the City Commission or as modified or amended herein, shall be in accordance with the rules of parliamentary procedures entitled "Robert's Rules of Order", being the reprint of the 1907 edition. II. LOCAL RULES. The following Local Rules of Procedure shall be applicable to the organization and conduct of business, as well as preparation and publication of agendas, of the City Commassion of the City of Delray Beach, Florida. To the extent these Local Rules shall modify or conflict with the standard "Robert's Rules of Order" as adopted above, these Local Rules shall prevail to the extent of their conflict or inconsistency with "Robert's Rules of Order". In addition to these local rules, rules for quasi judicial proceedings shall apply to proceedings which require quasi judicial hearings. Regular meetings of the City Commission shall be held on the first and third Tuesdays of each month, with the exception of the month of December and any De[ray Beach municipal election dates, at 6:00 p.m., in City Hall. During the month of December only, the regular City Commission meetings shall occur on the first and second Tuesdays at 6:00 p.m. at City Hall. There shall be no regular City Commission meeting on the date of a Delray Beach municipal election. A meeting that would otherwise have been scheduled for such date shall be held on the Thursday immediately following the election at 6:00 p.m. at City Hall. Workshop meetings of the City Commission shall be held on the second Tuesday of each month at 6:00 p.m. in City Hall, except that there shall be no workshops in the month of December. All regular City Commission meetings shall be held in the City Commission Chambers at City Hall, unless otherwise designated by the City Commission. All workshop City Commission meetings will be held in either the First Floor Conference Room or the Commission Chambers at City Hall, as determined by the City Manager. All meetings of the City Commission shall end by 11:00 p.m. unless extended beyond 11:00 p.m. by a majority vote of the City Commission. Any unfinished business shall be considered at a time and place set by the City Commission. Printed on Recycled Pape~ There may also be special workshop meetings at such other times as so designated in advance by the City Commission for the purposes of holding joint meetings with City boards, etc., to include receiving annual reports and presentations from the THE EFFORT ALWAYS MATTERS City's boards, committees, agencies and authorities, or for such other purposes as may be deemed necessary or desirable by the City Commission. Special meetings shall be called at the request of the Mayor in accordance with the provisions of the City Charter and the Code of Ordinances. To the extent compatible with the conduct of business, all workshop meetings shall be held on an informal basis. The applicability of the City's general rules shall not be strictly applied. Public comments after presentations will be limited to three {3) at the Mayor's discretion or by consensus of the City Commission. Although appropriate members of the City Attorney's Office and City Administration may place items on either the workshop or the regular agendas, all regular agendas shall be subject to review in advance by the Mayor prior to their publication, except that a majority of the members of the City Commission may request that the City Manager's office place or remove an item on such regular agendas, and that all such regadar agendas shall be further subject to the approval of the City Commission preceding the conduct of business at each such meeting. If the Commission or any of its members wish to place or remove an item on an agenda, or if any member of the Commission has a question or concern about an item, any such request or inquiry shall be directed to the City Manager's office for disposition as opposed to any Commission member contacting any City officer or employee who is subject to the direction and supervision of the City Manager. With regard to the agenda for regular City Commission meetings, the following shall apply: a. To the extent possible, the City Administration shall group all matters by subject area, and shall place as many as possible on the consent portion of the agenda. The agenda format shall be generally as follows: A call to order, invocation, pledge of allegiance, formal approval of the agenda, formal approval of minutes, proclamations and presentations, if any, the consent agenda, the regular agenda, public hearings, public comments and inquiries from the floor concerning items not on the approved agenda, first readings of ordinances, followed by items not specifically on the published agenda from the City Manager, the City Attorney, and members of the City Commission. The public heating segment of the agenda shall be duly advertised for and shall commence at 7:00 p.m. or as soon thereafter as possible. Any items received during the non-agendaed items section of the regmlar agenda may, at the discretion of the Commission, be discussed by the City Commission at the time of such presentation, may be directed by the Commission to the City III. Manager for action or resolution, or may be added to a subsequent workshop agenda if a member of the City Commission so specifically requests. (1) Votes taken on ordinances, resolutions and motions shall be by roll call and shall be recorded by the City Clerk. The roll call shall be on a rotating basis and according to the numbered Commission seats, i.e.: Motion A - Order of rotation: Seat 1, Seat 2, Seat 3, Seat 4, Seat 5 Motion B - Order of rotation: Seat 2, Seat 3, Seat 4, Seat 5, Seat 1 Motion C - Order of rotation: Seat 3, Seat 4, Seat 5, Seat 1, Seat 2, etc. (2) There shall be no votes taken on any non-published/non-agendaed items, except upon the declaration of an emergency. The declaration of emergency shall only be determined upon the affirmative vote of no less than four (4) members, or a unanimous vote if only three (3) City Commission members are present and voting on such motion. These rules are not intended to and shall not supersede the procedures and requirements of the City Charter, Code of Ordinances or State Statute with regard to emergency matters for consideration by the City Commission. All public input on agendaed or non-agendaed items shall be limited to not more than three (3) minutes per person, subject to an extension of such time upon the formal approval by a majority vote of the City Commission members present and voting on such request for extension of time. f. The Mayor shall have the authority to limit immaterial, unnecessary or redundant presentations or requests. Public input on agendaed items, other than those that are specifically set for a formal public hearing, shall be at the specific request of individual City Commission members. CITY BOARD. APPOINTMENTS. COMMITTEE. COMMISSION AND AGENDA A. All appointments to city boards, commissions and committees whose members are not subject to appointment by other entities, and in accordance with any applicable restrictions by State Statute, shall be made in accordance with the following procedures: All vacancies subject to appointment to such city boards, commissions and committees shall be made on a nomination basis by each of the members of the City Commission. This nomination shall be construed to be a Motion to Appoint, which must be seconded by another member of the City Commission then present and voting, and then adopted by an affirmative vote of no less than three (3) votes. If a Commissioner makes a nomination/motion and this motion either fails for lack of a second or does not receive a sufficient number of affirmative votes, then that Commissioner shall have one additional opportunity to make a secondary nomination for this vacancy at this same meeting or the next successive regular meeting. If that appointment should also fail for lack of a second to the nomination or by not receiving sufficient affirmative votes, then the nomination shall rotate to the next appropriate Commissioner. The rotation system shall be by numbered Commission seat and insofar as possible, each Commission seat shall be assigned an equal number of initial appointments from the date of adoption of these rules, i.e.: Board A - Order of Rotation: Seat 1, Seat 2, Seat 3, Seat 4, Seat 5 Board B - Order of Rotation: Seat 2, Seat 3, Seat 4, Seat 5, Seat 1 Board C - Order of Rotation: Seat 3, Seat 4, Seat 5, Seat 1, Seat 2 A separate rotation list shall be established by the City Clerk's office for each such City board, commission or committee, and the City Clerk's office shall maintain records of the rotation list, the status of same, and the nominations made by each Commissioner. In the instance where a vacancy is available at a City Commission meeting where the Commissioner who is next on the rotation is absent, then the City Commission shall postpone this appointment to the next regular meeting. Should this Commissioner not be present at the subsequent meeting, then the nomination ability shall pass to the next Commissioner on the rotation system present at that meeting. In the event that an individual, duly nominated and appointed to a board, commission or committee by a Commissioner at a City Commission meeting, is unable to accept or declines the appointment, for whatever reason, ~hen the Commissioner who appointed the individual unable to serve shall have the oppormmty to nominate a replacement appointee to fill the vacancy before the nomination ability passes to the next Commissioner on the rotation system. Such replacement appointment shall be made no later than the second regular meeting subsequent to the meeting at which the declined appointment was made. If the replacement appointment is not made within this time frame, then the nomination ability shall pass to the next Commissioner on the rotation system. 5. Appointments for vacancies occurring on a board wherein the particular member has, for whatever reason, not fulfilled their entire term of membership on that particular board, commission or committee, shall be to complete the unexpired term only. 6. The City Commission retains the right to waive these requirements by the affirmative vote of no less than four (4) members of the City Commission under circumstances that would be in the best interest of the City (or a unanimous vote if only three members of the City Commission are present and voting on such motion). 7. These roles, when adopted, shall supersede any other general rules or local rules which are inconsistent herewith, to the extent of such inconsistency. Approved and adopted by the City Commission of the City of Delray Beach, Florida, at the Annual Organizational Meeting held on March 25, 2004. ATFEST: Barbara Gafito, CMC City Clerk MEMORANDUM TO: THRU: FROM: SUBJECT: DATE: Mayor and City Commissioners David T. Harden, City Manager ~ Barbara Garito, City Clerk PROCEDURES FOR OUASI;IUDICIAL HEARINGS March 19, 2004 Attached for your review are the Procedures for Quasi-Judicial Hearings for the City Commission as they are proposed for consideration at the Organization Meeting on March 25, 2004. These procedures were adopted by City Commission on March 27, 2003 and there have been no changes. The action requested is formal adoption of the Procedures for Quasi-Judicial Hearings for the ensuing year, with any modifications the Commission may deem necessary or appropriate. S/Agenda 2004/MemoQua~i-J udicial Hearings q City of Delray Beach Procedures for C~uasi-Judicial Hearin.qs 1. Definitions: Applicant - the owner of record or his or her authorized agent. Citizen Participants - those members of the general public, other than the City, the Applicant, or other Party to the proceeding, who attend a quasi-judicial public hearing for the purpose of being heard on a particular application. Ex Parte - communications, oral or written, between members serving on the board or commission and the public, other than those made on the record at the hearing. Party - the owner of property located within 500 feet of the property that is the subject of the application and who meets the additional requirements set forth in Section 3.B below. Quasi. Judicial Proceedings - proceedings where existing policies and regulations are applied to a specific property. Examples are site specific rezonings, conditional use approvals, site plan approvals, waivers and variances, plat approvals, certificates of appropriateness, historic designations, but not land use amendments or amendments to the comprehensive plan and not generally, amendments to the Land Development Regulations. Relevant Evidence - evidence that either strengthens or weakens the application by supporting or disapproving factual assertions related to the application. General Procedures for City Commission Consent Items Consent ARenda Items. Applications before the City Commission for plat approval, variances, or waivers may be placed on the consent agenda, if the Applicant signs a statement that the Applicant concurs with the Staff recommendation. Removal from Consent Agenda. The Applicant, the Mayor, any Commissioner, or any member of the public may request that an application for approval of a plat, waiver, or variance be removed from the City Commission consent agenda, if removed, the application will be placed on the next regular City Commission meeting for a quasi-judicial hearing, or if the Applicant consents, the hearing may take place at the meeting the application was removed from the consent agenda. General Processina for Hearinas A. File~Inspection. (1) Establishing the File. The Planning and Zoning Department shall establish a project file. All written communications shall be sent to the Planning and Zoning Department. The project file will be maintained in the Planning and Zoning Department. (2) Contents of the File. The project file will contain all written communications that are sent to the Planning and Zoning Department pdor to the hearing. The project file will include, but not be limited to, all Staff reports, pertinent sections of the Land Development Regulations and Comprehensive Plan. The file will contain curricula vitae, drawings, documents and all other pertinent documents. (3) Index. The Planning and Zoning Department staff will provide the City Clerk or Board clerk with an index to the project file at the Headng. (4) Supplementation of the File. The City Clerk or Board clerk will supplement the project file with all documents submitted at the headng. (5) File for Inspection. The project file will be made available upon request for public inspection. (6) File Placed into the Record. The Planning and Zoning Staff member making the presentation shall place the project file into the record at the hearing. B. Party Status (1) Party Status - Written Requests; Timeframe. In order to obtain status as a Party, the owner of property located within 500 feet of the subject property must make a written request, meeting the requirements of 3B(2) below, which is received by the Planning and Zoning Department three or more business days prior to the hearing. (2) Contents of Request. The written request shall outline the effect of the application on the owner's property. To obtain Party status, the owner must describe the effect of the application on owner's property that is different from the effect on the public as a whole. The City Attorney's Office will advise as to whether sufficient facts have been alleged to achieve Party status and shall notify the person requesting Party status of the City Attorney's opinion as to 2 the adequacy of the request. Ultimate decisions as to Party status shall be made by the City Commission or the Board. The decision to confer Party status at the hearing before the City Commission or a Board shall not be seen as a waiver of the City's right to contest the standing of any Party in court. Time Limits (1) Staff Time Limits. The City Staff shall have up to 20 minutes (including the presentation of witnesses and expert witnesses) to present the city's case. (2) Applicant Time Limits. The Applicant shall have up to 20 minutes (including the presentation of witnesses and expert witnesses) to present the Applicants case. (3) Party Time Limits. A Party may have up to 20 minutes (including the presentation of witnesses and expert witnesses). (4) Citizen Participants in General. Citizen participants not represented by a representative speaker shall have three (3) minutes to speak. (5) Participants with a Representative. Speakers representing a group of six (6) or more interested citizens in attendance at the meeting shall have six (6) minutes to speak, as long as those being represented identify themselves and yield their time to the representative at the meeting. (6) Representing an Or~lanization. Speakers representing an organization that is comprised of interested citizens shall have six (6) minutes to speak. (7) Extension of Time by the Commission or Board. The Commission or the Board may, at their discretion, extend the time for presentations. 4. Conduct of the Hearin~l. Ao Swearin~l in of Witnesses. All Witnesses, Parties, the Applicant, Citizen Participants and their representatives and City Staff who plan to speak at the hearing shall collectively be sworn at the beginning of the hearing by the City Clerk, the City Clerk's designee, or the Board clerk. 3 Disclosure of Ex Parte Communications. The Commission or Board shall disclose any ex parte communications and disclose whether any member physically inspected the property. To the extent possible, the Commissioner or Board member shall identify with whom the communication took place, summarize the substance of the communication, and the date of the site visit, if any. The Commissioners or Board members shall give the City Clerk, his or her designee, or Board clerk, any written ex parte communications they have received that are not already included in the project file. Presentation of the Case. 1. The City Staff shall present its case. 2. The Applicant shall present its case. 3. Parties may present their case. Citizen participants or their representatives may speak for or against the application. The opportunity to cross-examination will occur after the presentation of a witness, and the manner and the conduct of cross-examination shall be as provided in these rules. The City Staff, the Applicant, and Parties may have two minutes each for rebuttal The Commission or Board may ask questions at any time during the proceeding. The Commission or Board will commence deliberations and render a decision. Basis of Decision. All decisions shall be based on the evidence presented at the hearing on the case, which shall include the agenda materials, minutes, the entire project file, testimony presented, and other evidence presented. Strict rules of evidence shall not apply, but evidence must be relevant to the issues before the Commission or the Board. 5. Cross-examination. Persons to be Cross-Examined. The City Staff, the Applicant, Parties, their respective witnesses and Citizen Participants are subject to cross- examination as set forth herein. 4 D. E. F. Cross-Examination Guidelines. Citizen Participants are subject to cross-examination by the Mayor or Board Chair only. In the event of an absence of the Mayor or Board Chair, the term Mayor or Board Chair shall be deemed to include the person authorized to run the meeting in their absence. If the Staff, the Applicant, or Parties desire to have the Mayor or Board Chair cross examine a Citizen Participant, they shall, whenever possible, present written cross-examination questions to the Mayor or Board Chair prior to the commencement of the cross- examination. The Mayor or Board Chair shall first ask the cross- examination questions submitted by Staff, then the Applicant, and finally the Parties based on who submitted a request and became a Party first. The Staff, Applicant, and any Parties' cross-examination through the Mayor or Board Chair is limited to two (2) minutes per Citizen Participant. Only the City Staff, the Applicant, or a Party may cross-examine non-Citizen Participant witnesses. Cross-examination by City Staff, the Applicant, or a Party shall be limited to two (2) minutes per witness each. The Commission or Board is not limited to two (2) minutes and may ask questions of anyone who testifies at any time dudng the proceedings. Relevancy. All relevant evidence shall be accepted. Scope. The scope of the cross-examination shall be limited to the facts alleged by the person testifying in relation to the application. Good Faith Cluestions. The cross-examination shall not be designed to merely harass, intimidate, or embarrass the person testifying. Power to Halt Cross Examination. The Mayor or Board Chair shall determine whether the question and evidence is relevant and the proper scope of cross-examination. In the absence of the Mayor or Board Chair, the term Mayor or Board Chair shall be deemed to include the person authorized to run the meeting in their absence. The Mayor or Board Chair may defer to the City Attorney (or Assistant City Attorney) to determine the relevancy of the question and the evidence and the proper scope of the cross-examination. The person conducting the cross-examination may be stopped from pursuing a line of questioning, if the questioning is on an issue that is not relevant, the scope of proper cross examination is exceeded, or the cross-examination is conducted in a manner that is designed to harass, intimidate, or embarrass the person being cross- examined. If a person conducting the cross-examination continues to 5 pursue improper lines of questioning, the Mayor or Board Chair may halt the cross-examination. 6. ADDlicabilitv. These rules only apply to proceedings and hearings that are quasi-judicial in nature. These rules are applicable to the City Commission and any Board that does not have specific rules for the conduct of quasi-judicial proceedings. Approved and adopted by the City Commission of the City of Delray Beach, Florida, at the Annual Organizational Meeting held on March 25, 2004. ATTEST: Barbara Garito, CMC City Clerk 6 MEMORANDUM TO: FROM: SUBJECT: DA'I'E: Mayor and City Commissioners Garito, City Clerk Barbara REVIEW CITY COMMISSION LIAISON ASSIGNMENTS March 19, 2004 Below is a list of City Commission Liuison assignments as approved at the annual Organizational meeting on March 27, 2003. It is requested that they be reviewed at this time and any changes, deletions or additions be made pursuant to Commission discretion. BOARD LIAISON Communi _ty Redevelopment Agency. Commissioner McCarthy Primary Member Commissioner Archer Alternate Member Delray Beach Arts Council Inc. Commissioner Archer Deltay Beach Public Schg01s City Commissioners adopt a Delray Beach Public School and sit on that School's Advisory Committee. The Schools are: Banyan Creek Elementary School Spady Elementary School Plumosa Elementary School Pine Grove Elementary School Orchard View Elementary School Village Academy Carver Middle School Atlantic High School Mayor Perlman Commissioner Costin Commissioner Costin Mayor Perlman Commissioner McCarthy Commissioner Archer Commissioner McCarthy Gommissioner Levinson Downtown Development Anthotity yd Wednesday at 12:00 Noon Chamber of Commerce Commissioner Costin Education Board 1st Monday at 5:30 p.m. First Floor Conference Room, City Hall Mayor Perlman Primary Member Commissioner Levinson Alternate Member Review City Commission Liaison Assignments Page 2 General Employees Retirement Committee Meets as needed Tom Lynch to continue as Commission appointee Parking_ Management Advisory. Board 4th Tuesday at 5:30 p.m. First Floor Conference Room, City Hall Commissioner Archer Police & Fire Board of Trustee 3'0 Wednesday from 2-4 p.m. in Training Room at Fire HQ or Police Chief's Conference Room Mayor Perlman (The Mayor is a sitting member Section 33.65 of the City Code) Sister Cities Committee 1st Thursday at 4:00 p.m. City Manager's Conference Room, City Hall Commissioner Archer OUTSIDE AGENCY APPOINTMENTS Palm Beach County League of Cities. Inc. Governmental Center 301 North Olive Avenue West Palm Beach 33402 Contact: James Titcomb, Exec. Director (561) 355-4484 David T. Harden, City Manager Board of Directors; Transportation/ Legislative Sub-Committee Chair Commissioner Levinson Alternate Member The Palm Beach County League of Cities, Inc. was chartered in 1969 as a non-profit corporation. The purpose of the Palm Beach County League of Cities is to promote and advance the collective interest of the municipalities of Palm Beach County; to study municipal issues and seek desired results through cooperative efforts; to respect the principles of Home Rule; and to encourage and enhance the quality of life of citizens of Palm Beach County. The General Membership meets once per month (normally the 4'h Wednesday) at 10:30 a.m. at different host cities around the county. The Board of Directors meets once per month (normally the 2"d Wednesday) at 10:00 a.m., 12th Floor Conference Room at the Governmental Center in West Palm Beach. Florida Le _ague of Cities. Inc. 301 S. Bronough Street, Suite 300 (32301) Post Office Box 1757 Tallahassee, Florida 32302-1757 Contact: Scott Dudley, Sr. Legislative Advocate (850) 222-9684 David T. Harden, City Manager Transportation & Urban Administration Policy Committee Member Review City Commission Liaison Assignments Page 3 Palm Beach County Beaches & Shores Council PBC Planning, Zoning & Building Dept. 2"d Floor Conference Room 100 Australian Avenue 33406 West Pam Beach Paul Dorling Planning Director Primary Member Scott Pape Principal Planner Alternate Member The Beaches & Shores Council meets on the 2"d Monday of each month at 1:30 p.m. Their purpose is to provide recommendations to the Florida Department of Environmental Protection on all proposed construction east of the coastal construction line and to serve as a forum for discussion of coastal matters in Palm Beach County. Metropolitan Planning Organization Of Palm Beach County 160 Australian Avenue, Suite 201 P. O. Box 21229 West Palm Beach 33416 Contact: Randy M. Whitfield, P.E. Director (561) 684-4170 or Paul Dorling (City staff) (561) 243-7040 Commissioner Archer Primary Member Commissioner McCarthy Alternate Member The Metropolitan Planning Organization of Palm Beach County was created pursuant to Chapter 339.175 of the Florida Statutes. Their objectives are to encourage and promote the safe and efficient management, operation and development of surface transportation systems that will serve the mobility needs of people and fr(~ght within the trough urbanized areas of Palm Beach County while minimizing transportation related fuel consumption and air pollution. The MPO is charged with the development of short-range (5 year) and long-range (20 year) transportation plans and programs. MPO Board (elected officials) meets on the 3'd Thursday of the month at 9:00 a.m., 12' floor Conference room at the Governmental Center. Technical Advisory Committee ~I~AC, staff subcommittee) meets on the 1st Wednesday of the month at 9:00 a.m. at 160 Australian Avenue in the 5* floor Conference Room. Liaison to State Representative~ Anne Gannon, District 86 Adam Hasner, District 87 Mayor Perhnan Mayor Perlman Liaison to State Senators Jeffery Atwater, District 25 M. "Mandy" Dawson, District 29 Ron Klein, District 30 Commissioner Archer Commissioner McCarthy Mayor Perlman Review City Commission Liaison Assignments Page 4 Inter_L~ovemmental Coordination Issues Fomm Lantana Council Chambers 500 Greynolds Circle Lantana, 33405 Contact: Aha Yeskey 9835-16 Lake Worth Road, Suite 223 Lakc Worth 33467 (561) 434-2575 Commissioner Levinson Primary Member Commissioner Archer Akemate Member Paul Dorling City Staff Member The Intergovernmental Coordination Issues Forum reviews and makes recommendations on issues of multi-jurisdictional significance, such as school concurrency, county wide fire rescue services, and countywide library services. The intent is to have municipalities work together on issues of countywide concern or impact and to assist in the resolution of any disputes which may arise between local governments. The Issues Forum meets on a quarterly basis. The meetings are scheduled for April 29, 2004; July 29, 2004; and September 30, 2004. The Executive Committee meets at 9:00 a.m., Issues Forum at 10:30 a.m. and IPAC at 1:00 p.m. in the Lantana Council Chambers.