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03-25-04 Minutes OrgMtg MARCH 25, 2004 DELRAY BEACH CITY COMMISSION ANNUAL ORGANIZATIONAL MEETING (1) (2) (3) (4) Call to Order/Roll Call. The annual organizational meeting of the City Commission of the City of Delray Beach, Florida was called to order by Mayor Jeff Perlman in the Commission Chambers at City Hall at 6:05 p.m. on Thursday, March 25, 2004. Roll call showed: Commissioner Patricia Archer Commissioner Bob Costin Commissioner Jon Levinson Commissioner Alberta McCarthy Mayor Jeff perlman Absent: None Also present were: David T. Harden, City Manager Susan Ruby, City Attorney Barbara Garito, City Clerk The Pledge of Allegiance to the Flag was given. Oath of Office administered to Newly-Elected City Commission Members The City Clerk administered the Oath of Office to Commissioner Patricia Archer (Seat #2), and Commissioner Alberta McCarthy (Seat #4). Selection of Vice-Mayor (for the term March 26, 2004 through March 24, 2005). Commissioner Archer moved to appoint Commissioner McCarthy as Vice-Mayor of the City of Delray Beach for the term March 26, 2004 through March 24, 2005, seconded by Commissioner Costin. Upon roll call the Commission voted as follows: Commissioner Levinson - Yes; Commissioner McCarthy - Yes; Mayor Perlman - Yes; Commissioner Costin - Yes; Commissioner Archer - Yes. Said motion passed with a 5 to 0 vote. (6) (7) Selection of Deputy Vice-Mayor (for the term March 26, 2004 through March 24, 2005). Commissioner Costin moved to appoint Commissioner Levinson as Deputy Vice-Mayor of the City of Delray Beach for the term March 26, 2004 through March 24, 2005, seconded by Commissioner McCarthy. Upon roll call, the Commission voted as follows: Commissioner McCarthy - Yes; Mayor Perlman - Yes; Commissioner Costin - Yes; Commissioner Archer - Yes; Commissioner Levinson - Yes. Said motion passed with a 5 to 0 vote. Review and Acceptance of regularly scheduled City Commission Meeting dates for the period April 2004 through March 2005. Commissioner Levinson commented regarding the Innovations Conference in Reno, Nevada to be held on June 10-12, 2004. Also, he asked if the Commission met on presidential election night in November 2000. Commissioner Archer suggested that the June meeting dates be changed from June 1st, and 15~h to Regular Meetings on June 8~h and 22'~d with the Workshop on June 15~h due to conflict in both her and the Mayor's schedule regarding the June 1st meeting. The Commission will discuss the June meetings at a later date after a review of their calendars. The Commission changed the December meeting dates from December 1Th and 21~t to December 6~h (Monday) and December 1Th. Commissioner Archer asked if the Commission would attend Palm Beach County Day in Tallahassee scheduled for March 8-10, 2005 since three commission seats will be up for election during this time and the election will be held on March 8, 2005 with the Special Meeting to certify the results on March 10, 2005. It was the consensus of the Commission to attend Palm Beach County Day and return for the Special Meeting. Commissioner Levinson moved to approve the revised schedule, seconded by Commissioner McCarthy. Upon roll call the Commission voted as follows: Mayor Perlman - Yes; Commissioner Costin - Yes; Commissioner Archer - Yes; Commissioner Levinson - Yes; Commissioner McCarthy - Yes. Said motion passed with a 5 to 0 vote. Establish a date for the 2005 Goal Setting Session. It was the consensus of the Commission to set the first week of April 2005 as the date the Commission will meet with Lyle Sumek for the 2005 Goal Setting. Staff will set up the date. Annual Organizational Meeting March 25, 2004 (s) (9) (lO) (11) Review and Adoption of Rules of Procedure - Delray Beach City Commission (Local Rules). Commissioner Levinson motioned to accept the Rules of Procedure (Local Rules), seconded by Commissioner McCarthy. Upon roll call, the Commission voted as follows: Commissioner Costin - Yes; Commissioner Archer - Yes; Commissioner Levinson - Yes; Commissioner McCarthy - Yes; Mayor Perlman - Yes. Said motion passed with a 5 to 0 vote. Review and Adoption of Procedures for Quasi-Judicial Hearings. Commissioner Archer moved to adopt the Procedures for Quasi Judicial Hearings, seconded by Commissioner Costin. Upon roll call the Commission voted as follows: Commissioner Archer - Yes; Commissioner Levinson - Yes; Commissioner McCarthy - Yes; Mayor Perlman - Yes; Commissioner Costin - Yes. Said motion passed with a 5 to 0 vote. Review of City Commission Liaison Appointments to various Advisory Boards and outside agencies. Commission reviewed the assigned liaisons from Boards and Outside Agencies and amended the liaison appointments (a copy of the amended assignments is attached as part of the minutes). Commission Comments. The City Attorney had no comments. The City Manager had no comments. Commissioner Costin had no comments. Commissioner McCarthy stated she is honored to serve another two years with this worthy city and is looking forward to it. She stated it has been quite an experience and very fulfilling. In addition, she commented that it is amazing how many things the Commission is responsible for and instrumental in helping to make sure the quality of life is one of the best here in Delray. Mrs. Archer stated the Turnpike Authority is meeting with all of the Metropolitan Planning Organization (MPO) members to discuss the expansion and additional needs for access to the turnpike. She stated Bill Austin, Planner with the Turnpike Authority/Pompano Office, will bring Kent Price, Regional Planner/Administration of South Florida, and Michael Lewis from Orlando with him to meet with her at 9:30 a.m. on Monday, April 5, 2004, here at City Hall and extended an invitation to the other Commission Members to attend the meeting. 3 Annual Organizational Meeting March 25, 2004 In addition, Mrs. Archer stated that the Palm Beach County MPO will host local meetings for long-range transportation planning throughout the county. She stated she is starting her 6~h year as a commissioner now and is filled with the fact that she is a commissioner for Delray Beach. She stated it has been a very wonderful ride watching the city to see where we are going and how the city has evolved. She is very proud to have been able to serve here thus far and wants to be sure to do the very best for Delray. She thanked Barbara Garito, City Clerk, for her support and participation at every level and stated she will miss her very much when she retires. Commissioner Levinson congratulated Commissioner Archer and Commissioner McCarthy and stated he looks forward to at least another year working with them. Mayor Perlman congratulated Commissioner Archer and Commissioner McCarthy and stated he is pleased they both returned for additional terms. He stated the Commission has agreed with each other approximately 80-90% of the time and feels this is a healthy sign that people can work together as a team and take the city forward. He stated that in going forward, the challenge is to continue to keep this same philosophy; and as far as we have come as a city, there is still more to do. He stated he has enjoyed working with the entire commission and Commissioner Costin has been a wonderful addition. Mayor Perlman stated this is his first anniversary as Mayor of the City of Delray Beach and thus far he has logged 1,144 city-related meetings (22 meetings/week) in his calendar and has received 13,000+ emails this year. He commented on the "Leadership on the Line" book that Commissioner Levinson purchased for the Commission. He stated the Commission has done a lot of big projects in the last 5 or 6 years such as the Downtown Master Plan, the Southwest Neighborhood Plan, the Parks Plan, Parks Bond Issue, exploding downtown/downtown housing issues, unique legal challenges and educational issues. Mayor Perlman stated these are considered as adaptive challenges. He commented that the challenge in going forward is to find reasonable people to willing to serve and willing to agree to work together because there is much more to do and we cannot turn back. Commissioner Archer stated we are at a very important turning point in the city in which we are trying to sustain our redevelopment, manage our growth and handle the issues that come with our success. She stated it is key that we manage the issues, understand what the issues are, and work to try to keep a cohesive base to meet these issues as we move forward. There being no further business, the meeting was adjourned at 6:50 p.m. Annual Organizational Meeting March 25, 2004 ATTEST: City Clerk The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information provided herein is the minutes of the Annual Orgarfizational Meeting of the City Commission held on March 25, 2004, which minutes were formally approved and adopted by the City Commission on April 13, 2004. City Clerk NOTE TO READER: If the minutes you have received are not completed as indicated above, this means they are not the official minutes of the City Comrmssion. They will become official only after review and approval by the City Commission which may involve amendments, additions or deletions to the minutes as set forth above. 5 Annual Organizational Meeting ~-- March 25, 2004 MEMORANDUM TO: FROM: SUBJECT: DATE: Mayor and City Commissioners Barbara Garito, City Clerk AMENDED CITY COMMISSION LIAISON ASSIGNMENTS March 30, 2004 Below is the list of City Commission Liaison assignments as amended at the annual Organization Meeting, March 25, 2004. BOARD LIAISON Communi .ty Redevelopment Agency Commissioner Levinson Primary Member Commissioner Archer Alternate Member Delray Beach Arts Council In¢, Commissioner Archer Delray Beach Public Schools City Commissioners adopt a Delmy Beach Public School and sit on that School's Advisory Committee. The Schools are: Banyan Creek Elementary School Spady Elementary School Plumosa Elementary School Pine Grove Elementary School Orchard View Elementary School Village Academy Carver Middle School Atlantic High School Mayor Perlman Commissioner Costin Commissioner Costin Mayor Perlman Commissioner McCarthy Commissioner McCarthy Commissioner Archer Commissioner Levinson Downtown Development Authori .ty 3`0 Wednesday at 12:00 Noon Chamber of Commerce Commissioner Costin Education Board 1" Monday at 5:30 p.m. First Floor Conference Room, City Hall Mayor Pedman Primary Member Commissioner Archer Alternate Member General Employees Retirement Committee Meets as needed _loint Venture 2'd & 4th Thursdays at 8:00 a.m. Chamber of Commerce Farkin~_ Mana~ement Advisory_ Board 4' Tuesday at 5:30 p.m. First Floor Conference Room, City Hall Police & Fire Board of Trustees 34 Wednesday from 2-4 p.m. in Training Room at Fire HQ or Police Chief's Conference Room Sister Cities Committee 1't Thursday at 4:00 p.m. City Manager's Conference Room, City Hall Tom Lynch to continue as Commission appointee Commissioner Costin Commissioner Archer Mayor Perlman (The Mayor is a sitting member Section 33.65 of the City Code) Commissioner Archer Page 2 OUTSIDE AGENCY APPOINTMENTS Palm Beach County. League of C/ties, Inc. Governmental Center 301 North Olive Avenue West Palm Beach 33402 Contact: James Titcomb, Exec. Director (561) 355-4484 David T. Harden, City Manager Board of Directors; Transportation/ Legislative Sub-Committee Chair Conunissioner Jon Levinson Alternate Member The Palm Beach County League of Cities, Inc. was chartered in 1969 as a non-profit corporation. The purpose of the Palm Beach County League of Cities is to promote and advance the collective interest of the municipalities of Palm Beach County; to study municipal issues and seek desired results through cooperative efforts; to respect the principles of Home Rule; and to encourage and enhance the quality of Life of citizens of Palm Beach County. The General Membership meets once per month (normally the 4* Wednesday) at 10:30 a.m. at different host cities around the county. The Board of Directors meets once per month (normally the 2~ Wednesday) at 10:00 a.m., 12m Floor Conference Room at the Governmental Center in West Palm Beach. Florida League of Cities, Inc, 301 S. Bronough Street, Suite 300 02301) Post Office Box 1757 Tallahassee, Florida 32302-1757 Contact: Scott Dudley, Sr. Legislative Advocate (850) 222-9684 David T. Harden, City Manager Transportation & Urban Administration PoLicy Committee Member Mayor Perlman Criminal Justice Policy Committee Member Approved I J~iqon Assignments 3-25-04 Page 3 Palm Beach County. Beaches & Shores Council PBC Planning, Zoning & Building Dept. 2nd Floor Conference Room 100 Australian Avenue 33406 West Para Beach Paul Dorling Planmng Director Primary Member Scott Pape Senior Planner Alternate Member The Beaches & Shores Council meets on the 2~° Monday of each month at 1:30 p.m. Their purpose is to provide recommendations to the Florida Department of Enx4ronmental Protection on all proposed construction east of the coastal construction line and to serve as a forum for discussion of coastal matters in Palm Beach County. Metropolitan Planning Organization Of Palm Beach County 160 Australian Avenue, Suite 201 P. O. Box 21229 West Palm Beach 33416 Contact: Randy M. Whitfield, P.E. Director (561) 684-4170 or Paul Dorling (City staff) (561) 243-7040 Commissioner Archer Primary Member Commissioner Costin Alternate Member The Metropolitan Planning Organization of Palm Beach County was created pursuant to Chapter 339.175 of the Florida Statutes. Their obiectives are to encourage and promote the safe and efficient management, operation and development of surface transportation systems that will serve the mobility needs of people and freight within the trough urbanized areas of Palm Beach County while minimizing transportation related fuel consumption and air pollution. The MPO is charged with the development of short-range (5 year) and long-range (20 year) transportation plans and programs. MPO Board (elected officials) meets on the 3'° Thursday of the month at 9:00 a.m., 12e~ floor Conference room at the Governmental Center. Technical Advisory Committee ~FAC, staff subcommittee) meets on the 1't Wednesday of the month at 9:00 a.m. at 160 Australian Avenue in the 5* floor Conference Room. Liaison to State Representatives Anne Gannon, District 86 Adam Hasner, District 87 Mayor Perlman Mayor Perlman Liaison to State Senators Jeffery Atwater, District 25 M. "Mandy" Dawson, District 29 Ron Klein, District 30 Commissioner Costin Commissioner McCarthy Mayor Perlman Liaison to United States Representatives E.Clay Shaw, Jr., District 22 Robert Wexler, District 19 Alcee L. Hastings, District 23 Mayor Perlman Commissioner Levinson Commissioner McCarthy Approved Liaison Assignments 3-25-04 Page 4 Intergovernmental Coordination Issues Forum Lantana Council Chambers 500 Greynolds Circle Lantana, 33405 Contact Aha Yeskey 9835-16 Lake Worth Road, Suite 223 Lake Worth 33467 (561) 434-2575 Commissioner Levinson Primary Member Mayor Perlman Alternate Member Paul Dorling City Staff Member The Intergovernmental Coordination Issues Forum reviews and makes recommendations on issues of multi-jurisdictional siguificance, such as school concurrency, county wide fire rescue services, and countywide library set. rices. The intent is to have municipalities work together on issues of countywide concern or impact and to assist in the resolution of any disputes which may arise between local governments. The Issues Forum meets on a quarterly basis. The meetings are scheduled for April 29, 2004; July 29, 2004; and September 30, 2004. The Executive Committee meets at 9:00 a.m., Issues Forum at 10:30 a.m. and IPAC at 1:00 p.m. in the Lantana Council Chambers. Approved Liaison Assignments 3-25-04