Res 63-07~~
RESOLUTION NO. 63-07
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, APPOINTING A BUDGET TASK FORCE
TO REVIEW THE CITY'S BUDGET AND MAKE
RECOMMENDATIONS REGARDING SAME; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Delray Beach, Florida, desires to establish a volunteer
Budget Task Force of nine (9) members (seven ('7) regular and two (2) alternate members) to review the City's
budget for six (6) months from the effective date of this resolution and make recommendations regarding the
budget issues; and
WHEREAS, the City Commission desires to establish a Budget Task Force to review the City's budget
for six (6) months and make recommendations regarding salaries and benefits, operating expenses, debt service
expenses, capital outlay grants to other entities and transfers to other funds.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That the City Commission hereby agrees to appoint a Budget Task Force with the
qualifications that meets the requirements as set forth below:
A. Budget Task Force Member Requirements:
1. All members shall be residents of or own property in the City, own a business
within the City, or be an officer, director or manager of a business located
within the City.
2. At least five (5) of the members on the task force shall have one (1) of the
following qualifications:
a. Certified Public Accountant
b. Certified Financial Planner
c. Investment Advisor
d. Insurance Professional (maybe property/casualty or health)
e. Business Owner/Manager
f. MBA or MPA degrees
The remaining four (4) members may be at large.
Section 2. That the Budget Task Force shall be responsible for reviewing the City's budget and
making written recommendations to the City Commission regarding the City's following budget issues:
A. Budget Task Force Responsibilities:
1. Salaries and Fringe Benefits (58 5% of total budget)
a. Identify and prioritize services and service levels
b. Analyze and prioritize overtime payments
c. Review pension plans
i. Review plan expenses
ii. Alternative retirement plan benefits
iii. Alternative retirement plans
iv. City vs. employee contributions
d. Review group health plan
i. Alternative health insurance plan benefits
ii. Alternative health plans
iii. City vs. Employee contribution
2. Operating ExnTes (1$ 5% of total budget)
a. Review and evaluate use of "Other Professional Services"
($771.970)
b. Review and evaluate use of "Other Contractual Services"
($1,589,460)
c. Review "Portable Phone/Beeper" expense ($229.560)
d. Review vehicle assignment and utilization
e. Review "Travel & Training" costs ($214,080)
f. Review "Training and Education" costs ($358,070)
3. Debt Service Expenses (5 3% of total budged
a. Review and evaluate debt policies
4. ~pital Outlay (0 9% of total budget)
a. Review and evaluate capital outlay policies
5. Grants to Other Entities x,10 6% of total bud~etl
a. Review "Transfer to Community Redevelopment Agenry" ($8,788,390)
b. Review "Transfer to Library" ($1,530,000)
c. Review other "Grants and Aids"
2 RES. NO.63-07
f ~
6. Transfers to Other Funds (6 2%~
a. Review "Transfer to Beautification Trust" ($866,000)
b. Review "Transfer to General Construction" ($2,535,240)
i. Policies regarding annual transfer required
ii. Maintenance vs. capital projects
c. Review policy on reserves
PASSED AND ADOPTED in regular session on the 6~ day of November, 2007.
~~ ~~.:o
MAYOR
Attest:
City Clerk
RES. NO.63-07
MEMORANDUM 55~~~ Cam'!
TO: MAYOR AND CITY COMMISSIONERS
FROM: TERRILL BARYON, ASSISTANT CITY ATTORNEY
THROUGH: CITY ATTORNEY
DATE: NOVEMBER 2, 2007 CC
SUBJECT: AGENDA ITEM #~. f -
Resolution No. 63-07
ITEM BEFORE COMMISSION
The item before the City Commission is Resolution No. 63-07 appointing a Budget Task Force
to review the City's budget and make recommendations regazding same.
BACKGROUND
The attached resolution establishes a volunteer Budget Task Force of seven regular members and
two alternate members to review the City's budget for six months. The Budget Task Force will
make recommendations in the form of a five-year budget strategy regazding salaries and benefits,
operating expenses, debt service expenses, capital outlay, grants to other entities and transfers to
other funds.
RECOMMENDATION
City Commission discretion.
RESOLUTION NO. 63-07
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, APPOINTING A BUDGET TASK FORCE
TO REVIEW THE CITY'S BUDGET AND MAKE
RECOMMENDATIONS REGARDING SAME; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Dekaq Beach, Florida, desires to establish a volunteer
Budget Task Force of nine (9) members (seven ('7) regular and two (2) alternate members) to review the City's
budget for six (6) months from the date of the initial organizational meeting of the Task Force and make
recommendations regarding budget issues; and
WHEREAS, the City Commission desires to establish a Budget Task Force to review the City's budget
for six (6) months and make recommendations regarding salaries and benefits, operating expenses, debt service
expenses, capital outlaq grants to other entities and transfers to other funds.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That the City Commission herebq agrees to appoint a Budget Task Force with the
qualifications that meets the requirements as set forth below:
A. Budget Task Force Member Requirements:
The Task Force shall consist of nine (9) members (seven ('~ regular and two (2)
alternate members) appointed by the City Commission.
2. All members shall be residents of or own property in the City, own a business
within the City, or be an officer, director or manager of a business located
within the City.
At least five (5) of the regular members on the task force shall have one (1) of
the following qualifications:
a. Certified Public Accountant
b. Certified Financial Planner
c. Investment Advisor
d. Insurance Professional (magbe property/casualty or health)
e. Business Owner/Manager
f. MBA or MPA degrees
The remaining two (2) regular members and two (2) alternate members may be
at large.
S 'on That the Budget Task Force shall be responsible for reviewing the City's budget and
making written recommendations in the form of a five-year budget strategy to the City Commission regarding
the City's following budget issues:
A. Budget Task Force Responsibilities:
~'es ~ Fringe Benefits
a. Identify and prioritize services and service levels
b. Analyze and prioritize overtime payments
c. Review pension plans
i. Review plan expenses
ii. Alternative retirement plan benefits
iii. Alternative retirement plans
iv. City vs. employee contributions
d. Review group health plan
i. Alternative health insurance plan benefits
ii. Alternative health plans
iii. City vs. Employee contribution
2. Qpei~ating es
a. Review and evaluate use of "Other Professional Services"
b. Review and evaluate use of "Other Contractual Services"
c. Review "Portable Phone/Beeper" expense
d. Review vehicle assignment and utilization
e. Review "Travel & Trainuig" costs
f. Review "Training and Education" costs
3. Debt Service E~nses
a. Review and evaluate debt policies
4. C~italOutlav
a. Review and evaluate capital outlay policies
2 RES. N0.63-07
5. S':rants to Other Entities
a. Review "Transfer to Community Redevelopment Agency"
b. Review `°Transfer to Library"
c. Review other "Grants and Aids"
6. T~nsfers to Other Funds
a. Review "Transfer to Beautification Trust"
b. Review "Transfer to General Construction"
i. Policies regarding annual transfer required
ii. Maintenance vs. capital projects
c. Review policy on reserves
PASSED AND ADOPTED in regular session on the day of , 2007.
MAYOR
Attest:
City Clerk
3 RES. N0.63-07