03-13-08 Minutes Spec/WSSPECIAL/WORKSHOP MEETING
MARCH I3, 2008
A Special/Workshop Meeting of the City Commission of the City of Delray Beach, Florida, was
called to order by Mayox Rita Ellis in the First Floor Conference Room at City Hall at 6:00 p.m., on
Thursday, March 13, 2008.
Roll call showed:
Present - Commissioner Gary P. Eliopoulos
Commissioner Fred B. Fetzer
Commissioner Brenda B. Montague
Mayor Rita Ellis
Absent - Commissioner Woodie McDuffie
Also present were - David T. Harden, City Manager
Robert A. Barcinski, Assistant City Manager
Douglas Smith, Assistant City Manager
Susan A. Ruby, City Attorney
Chevelle D. Nubin, City Clerk
Mayox Ellis called the special meeting to order and announced that it had been called fox the
purpose of considering the following Item:
SPECIAL MEETING AGENDA
REQUEST FOR FINANCIAL SUPPORT/S D SPADY ELEMENTARY
MONTESSORI MAGNET SCHOOL: Consider a request from S.D. Spady Elementary
Montessori Magnet School fox financial support to send students selected from S.D. Spady
Elementary Chorus to perform in Denver, Colorado with the 2008 Organization of
American Kodaly Educators National Honor Choir on March 26, 2008. Funding is available
from 001-6311-572-83.01 (General Fund/Other Giants and Aid) after budget ttansfex.
David T. Harden, City Manager presented the item stating we did not have anything set aside
in giants or contingency and recommended that $1,000.00 be contributed for financial
support.
Mayor Ellis stated that $1,750.00 is the cost to fund one student. Commissioner Montague
stated she supports contributing the full cost fox one student.
Commissioner Fetzer stated previously we have had a staff committee review these types of
requests and recommended how monies would be allocated in the budget and asked if this is
apart of the committee's recommendation. Mx. Harden stated that we did not do that fox
this particular budget cycle.
Brief discussion continued between staff and Commission regarding the staff committee
process and this type of information being outlined fox the Commission in the upcoming
budget.
Mxs. Montague moved to approve the contabution of $1,750.00 to fund the full cost of one
student, seconded by Mx. Eliopoulos. Upon roll call, the Commission voted as follows: Mr.
Fetzer -Yes; Mrs. Montague -Yes; Mayor Ellis -Yes; Mr. Eliopoulos Yes; Said motion
passed 4-0.
Mayor Ellis adjourned the Special Meeting at 6:09 p.m.
WORKSHOP AGENDA
1. Osceola Park Neighborhood Improvements Update
Randal Kxejcarek conducted a Power Point presentation of the Osceola Paxk Redevelopment
Plan (Improvements) that was approved by the Commission on December 6, 2004. He
discussed the non-assessable and assessable project components which were: Water Main
Upgrades, Drainage Improvements, Street Resurfacing, Traffic Calming, Sidewalks and Alley
Improvements. He stated staff has not yet decided how the residents will be assessed fox the
improvements. Mr. Kxejcaxek stated the plans axe complete with everything; and that surveys
will be sent to the property owners in the neighborhood.
Mx. Harden asked Lula Butler, Director of Community Improvement, to discuss the Strategic
Task Team initiative fox this neighborhood. Mxs. Budex stated that the City Manager received a
letter from the residents in the neighborhood that expressed issues they believe axe affecting
their quality of life. Mxs. Butler stated that since then they have conducted various meetings
with residents and created a code enforcement "blitz" to deal with some of those issues. She
stated that during the meetings opinions from the community have varied regarding what
improvements need to be done and this is the reason the survey is necessary.
Discussion continued between staff and the Commission regarding the timeframe for the
completion of the improvements, how the surveys will be done, the Decade of Excellence Bond
and having the Treasure Coast Regional Planning Council conduct a specific study on how this
has worked in other cities with other neighborhoods. In addition, Susan Ruby, City Attorney,
explained the legal process regarding assessments to the Commission. Mr. Krejcarek stated this
was presented to the Commission tonight fox their information and update; and staff did not
need any specific dixecdon at this time. He stated the surveys are the next step of the process.
2. Discussion on FY 2009 Budeet Parameters
The City Manager presented this item and stated that staff has began to prepare their budgets fox
Fiscal Year 2008-2009 and it would be helpful to know what the Commission would like fox
staff to present to them. He asked fox Commission direction regarding utilizing the current
millage rate ox the rollback millage rate.
2 Mazch 13, 2008
Mayor Ellis stated that we can definitely expect less money for Fiscal Year 2008-2009; and
believes that from a business standpoint, utilizing a consultant is a sound business decision. She
stated it allows the professionalism of the staff to come through. In addition, she has followed
up on this consultant online and by speaking with other cities.
Commissioner Fetzer stated Amendment No. 1 was passed by 64% of the voters and we should
go with the rollback rate and prioritize where we will need to make cuts to work within those
constraints. He supports using the consultant and feels this will be $20,000.00 well spent. Mx.
Fetzer stated we should also utilize the Budget Task Force.
Commissioner Eliopoulos concurred with Mx. Fetzer stating we have to look at everything we
possibly can regarding the budget including hearing the recommendations from the Budget Task
Force. He supports the idea of the consultant.
Commissioner Montague commented that she supports the idea of utilizing the consultant as
well as receiving the recommendations of the Budget Task Force. She asked the City Manager
where the rollback rate puts us. Mx. Harden informed hex that the rollback rate is the state
number and puts us close to seven (7) mils.
It was the consensus of the Commission fox staff to present a budget at the rollback rate and
utilize the consultant.
Mayor Ellis adjourned the Workshop Meeting at 7:12 p.m.
A EST: '
MAYOR
City Clerk
The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information
provided herein is the Minutes of the Special/Workshop Meeting of the City Commission held on
Thursday, March 13, 2008, which Minutes were formally approved and adopted by the City
Commission on March 18 2008.
~~~,, yJ. \~11~,,
City Clerk
NOTE TO READER: If the Minutes you have received are not completed as indicated above,
this means they are not the official Minutes of the City Commission. They will become the official
Minutes only after review and approval, which may involve amendments, additions or deletions to
the Minutes as set forth above.
3 March 13, 2008