03-27-08 Minutes Organizational MeetingMARCH 27, 2008
DELRAY BEACH CITY COMMISSION
ANNUAL ORGANIZATIONAL MEETING
(1) Call to Order/Roll Call.
The annual Organizational Meeting of the City Commission of the City of Dekay Beach,
Florida was called to order by Mayor Rita Ellis in the Commission Chambers at City Hall at
6:00 p.m. on Thursday, March 27, 2008.
Roll call showed:
Commissioner Gary Eliopoulos
Commissioner Fred B. Fetzer
Commissioner Nelson S. "Woodie" McDuffie
Commissioner Brenda B. Montague
Mayor Rita Ellis
Absent: None
Also present were:
David T. Harden, City Manager
Susan A. Ruby, City Attorney
Chevelle D. Nubin, City Clerk
(2) The Pledge of Allegiance to the Flag was given.
(3) Oath of Office administered to Newly-Elected City Commission Members.
The City Clerk administered the Oath of Office to Commissioner Fred B. Fetzer (Seat #2),
and Commissioner Brenda B. Montague (Seat #4).
(4) Roll Call Newly Sworn-In Commission.
The City Clerk called the roll of the Commission after newly-elected City Commission
Members were sworn in.
Roll call showed:
Commissioner Gary P. Eliopoulos
Commissioner Fred B. Fetzer
.-- Commissioner Nelson S. "Woodie" McDuffie
Commissioner Brenda B. Montague
Mayor Rita Ellis
Absent: None
(5) Selection of Vice-Mayor (for the term March 28, 2008 through March 26, 2009).
Commissioner Eliopoulos moved to appoint Commissioner Montague as Vice-Mayor of the
City of Dekay Beach fox the term March 28, 2008 through March 26, 2009, seconded by
Commissioner McDuffie. Upon roll call the Commission voted as follows: Commissioner
Fetzer -Yes; Commissioner McDuffie -Yes; Commissioner Montague -Yes; Mayor Ellis -
Yes; Commissioner Eliopoulos -Yes. Said motion passed with a 5 to 0 vote.
(6) Selection of Deputy Vice-Mayor (for the term March 28, 2008 through March 26,
2009).
Commissioner Montague moved to appoint Commissioner McDuffie as Deputy Vice-Mayor
of the City of Delray Beach for the term March 28, 2008 through March 26, 2009, seconded
by Commissioner Eliopoulos. Upon roll call, the Commission voted as follows:
Commissioner McDuffie -Yes; Commissioner Montague -Yes; Mayor Ellis -Yes;
Commissioner Eliopoulos -Yes; Commissioner Fetzer -Yes. Said motion passed with a 5
to 0 vote.
(7) Review and Acceptance of regularly scheduled City Commission Meeting dates for
the period Apri12008 through March 2009.
Commissioner Montague asked to reschedule the November 4, 2008 Regular Commission
Meeting to Monday, November 3, 2008 due to the Presidential Election on Tuesday. It was
the consensus of the Commission to do so.
Commissioner McDuffie moved to approve the City Commission Meeting dates fox the
period of April 2008 through March 2009 as amended, seconded by Commissioner
Montague. Upon roll call the Commission voted as follows: Commissioner Montague -
Yes; Mayor Ellis -Yes; Commissioner Eliopoulos -Yes; Commissioner Fetzer -Yes;
Commissioner McDuffie -Yes. Said motion passed with a 5 to 0 vote.
(8) Establish a date for the 2009 Goal Setting Session.
It was the consensus of the Commission to schedule the last week of April 2009 as the
timeframe fox the Commission to meet with Lyle Sumek for the 2009 Goal Setting Session.
2 Annual Organizational Meeting
March 27, 2008
(9) Review and Adoption of Rules of Procedure -Delray Beach City Commission (Local
Rules).
Commissioner Montague moved to approve the Rules of Procedure (Local Rules) as
presented, seconded by Commissioner Eliopoulos. Upon roll call, the Commission voted as
follows: Mayor Ellis -Yes; Commissioner Eliopoulos -Yes; Commissioner Fetzer -Yes;
Commissioner McDuffie -Yes; Commissioner Montague -Yes. Said motion passed with a
5 to 0 vote.
(10) Review and Adoption of Procedures for Quasi-Judicial Hearings.
Commissioner McDuffie moved to adopt the Procedures for Quasi Judicial Hearings as
presented, seconded by Commissioner Montague. Upon roll call the Commission voted as
follows: Commissioner Eliopoulos -Yes; Commissioner Fetzer -Yes; Commissioner
McDuffie -Yes; Commissioner Montague -Yes; Mayor Ellis -Yes. Said motion passed
with a 5 to 0 note.
(11) Review of City Commission Liaison Appointments to various Advisory Boards and
outside agencies.
Commission reviewed the assigned liaisons from Boards and Outside Agencies and amended
the liaison appointments (a copy of the amended assignments is attached as part of the
,- minutes).
(12) Commission Comments.
Susan Ruby, City Attorney, stated she had no comments. However, she commented that it
was an enjoyable afternoon regarding the Employee Town Hall meeting.
David T. Harden, City Manager, congratulated xe-sworn in Commissioner Fetzer and
Commissioner Montague.
Commissioner Fetzer had no comments.
Commissioner Eliopoulos stated there were all kind of activities going on this past weekend
in Delray Beach. He stated he was a judge for the Easter Dog Bonnet parade. He
mentioned a product that is being used in Toronto fox lawnmowers, generators, and cars
that conserves on gas. He wants staff to research this. He extended congratulations to
Commissioner Fetzer and Commissioner Montague.
Commissioner McDuffie welcomed the reelected Commissioners and stated it has been a
great year. He invited everyone to the opening ceremonies for the Delray American and
Dekay National Little Leagues to be held on Saturday, March 29, 2008 at Pompey Park. He
thanked the Commission and staff for all of then support.
3 Annual Organizational Meeting
March 27, 2008
Commissioner Montague thanked everyone fox all of their support and stated she will
continue to do hex best to serve the City of Dekay Beach.
Mayor Ellis stated that looking back over the years it has been great to work together and
build consensus. She commented that the Commission has always and will continue to look
out fox the greater good of the City. She stated they will get the job done regarding the tax
changes and budget. She thanked the City Manager and City Attorney fox their assistance to
the Commission. In addition, she commented about the Employee Town Hall Meeting held
today and stated Phillip Van Hoosex did a wonderful job discussing change.
There being no further business, the meeting was adjourned at 6:35 p.m.
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Ciry Clerk
ATTEST:
,MAY R
The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information
provided herein is the minutes of the Annual Organizational Meeting of the City Commission held
on March 27, 2008, which minutes were formally approved and adopted by the City Commission on
April 1.2008.
City Clerk
NOTE TO READER: If the minutes you have received axe not completed as indicated above,
this means they are not the official minutes of the City Commission. They will become official only
after review and approval by the City Commission which may involve amendments, additions ox
deletions to the minutes as set forth above.
Annual Organizational Meeting
March 27, 2008